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9.f Discussion on proposals for Tree Trimming Staff Report Date of Meeting: March 20th, 2018 To: Mayor, City Council From: Adam Hawkinson, Director of Public Works Re: Minor Collector Street Striping for 2018 Background: In 2018 the road construction plan includes roads within the city that have tree limbs and branches that encroach into the road right of way (ROW) that hinder the contractor’s ability to perfume their contractual services efficiently. The tree trimming policy states that ; “Trees in the ROW will be trimmed to allow for a 20’ minimum clear height.”. Following the height standard noted in the policy will allow the milling machines and dump trucks to move through the work zones more effectively. Issue: Staff is requesting City Council to accept the proposal from a private tree contractor to remove the branches and limbs that the City staff cannot reach with their equipment. Proposal Details: The Public Works department has tools and equipment to reach about 10’ – 12’ in height. Above that height staff does not have the ability to make quality cuts for the health of the tree and meet the standards of the public. Staff is requesting tree pruning above our ability is subcontracted out to a qualified vendor. Below are the contactors that have submitted bids. Balsam tree is now too busy and feel they would not be able to safely perform the pruning before tree disease begins to be viable. Upper Cut Tree services - $15,500.00 Hugo Tree - $63,200.00 Balsam tree service - $34,774.00 – Withdrew – too late in the year Fiscal Impact: The PW budget has sufficient funds in the Misc. Contractual Fund – 101-43000-438 for 2018 to cover the low bid amount. Options: 1. Accept proposal from Upper Cut Tree service 2. Don’t perform the 20’ height removal of limbs or branches along the road construction route. Recommendation: Option 1 – Accept the bid from Upper Cut Tree service C:\Users\Adam\Documents\Staff Reports\Purchase requests\2018 Road Striping Staff Report.doc balsamtreecare@gmail.comwww.balsamtreecare.com 14727 209th St. North Scandia, MN 55073 Monday, February 12, 2018 Customer:Proposed By: 651-433-5223 Proposal Adam Hawkinson 651-325-5218 Chuck and Megan 651-433-3613 a.hawkinson@ci.scandia.mn.usemail Item Description Cost Trees Trim or remove $10,800.00 199 th St. N. Parkview Ln. Parkview Ave. Trees Trim or remove $17,600.00 Old Marine Trail N. Orwell Orwell Ct. Oxboro Ave. N. Trees Trim or remove $6,375.00 Oakhill Meadow Brook 228 th . St. Mallard Ave. 230 th St. to Keller Kirk Ave. All work All services Triim or remove trees above (up to 18 -20 ft) and close to roads ( about 3 ft) so that road work equipment can operate freely. Chip up brush and wood. Subtotal:$34,775.00 Tax: Total: $0.00 $34,775.00 Customer Signature Date of Acceptance The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Acceptance of Proposal We offer interest free payment plans. Thank you for your consideration. We look forward to working with you. 0Discount: