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4.b) Bolten & Menk, Inc.-Uptown Sewer System Proposal � � � BO LTON 8� M � N K , I N Co • ' � � . I Consulting Engineers & Surveyors " 2035 County Road D East•Suite B• Maplewood, MN 55109-5314 � � Phone(651)704-9970• Fax (651)704-9971 • www.bolton-menk.com � Fcbruary 25, Zoi i " RECEIV�D • � � ! ' � � ; �� Anne Hurlburt,City Administrator � City of Scah dia � G(TY OF SCANDIA w 14727 209 St. N. • Scandia, MN55073 � RE: Proposal for Profcssional Engineering Scrviccs, Uptown Wastcwater System Master Plan • Dcar Ms. Hurlburt: � � We are pleased to respond to your Requcst for Proposals (RFP) for profcssional consulting engineering services to assist the City of Scandia with your Uptown Wastewater System Master Plan. This proposal � describes how Bolton& Menk, Inc. can support the City of Scandia as you move forward with this � project. Our key qualifications are highlighted as follows: � EXPERIENCE � Bolton&Mcnk has extcnsivc cxpericnce and expertise in thc planning,cngineering and funding of all • aspects of wastewater treatment systems and sewer collection systems. This proposal provides examples • of numerous recent projects completed by Bolton &Menk that would be similar in scope and complexity to the type of improvemcnts being considered for the City of Scandia. On cach of thcse projects, Bolton & ` Menk has bcen an intcgral part of the system evaluation, project engineering and project management, • and workcd to assure succcssful cooperation betwcen our client and regulatory and funding agencies. � EXPERTISE AND STAFFING � In addition to project cngineering, management and funding agency expertise,we are also prepared to provide the City of Scandia with the following highly qualificd and expericnced tcam members. Steve � Heth,P.E. will serve as Project Manager. He will be responsible for directing the project approach, as � well as reviewing the qualiry of the work and monitoring the progress of the project. Brian Malm, P.E. � will serve as Project Engineer. Brian is an owncr with 15 years of expericnce in the design and management of wastewater treatment systems and facilities, including experience with subsurface sewage � treatment systcros and the evaluation of wastewater system alternatives. Terry Bovec, PSS,will serve as � the Soil Scientist far the project. Terry is a consulting soil scientist with over 30 years of experience, including extcnsive expericnce with soil based wastcwater trcatment systcros. � • Our project team provides outstanding technical knowledge,as well as practical ideas and approaches that will yield cost-effective solutions. Our team also has an excellent working relationship with the � Minnesota Pollution Control Agency(MPCA), Public Facilitics Autharity(PFA), and the University of � Minnesota(U of M)Onsite Sewage Treatment Program(OSTP),which will help expcdite the review and approval process. � � In addition to these key team members,the firm can draw on additional expertise and support from nearly 250 other professionals, tcchnical specialists and administrative support staff. � � � � DESIGNING FOR A BEITER TOMORROW • Rolton& Menk is an equal opportunity employer � � � � � � � � � � � � w • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • � � � j�_;;'� City of Scandia � �!�� February 25,2011 � � A , �� Page 2 � _, � APPROACH • Our approach to the services on this project will include several steps, all designed to assure that any improvements are developed to meet regulatory rcquirements, maximizc existing local assets and � resources when fcasible, and take full advantage of available funding programs to minimize costs to the ` City of Scandia residents. Among some key steps in the project development to be considered are: � • Review the existing domestic wastewatcr trcatment conditions,geographic and topographic � conditions, soil conditions, drainage conditions and all other factors that will impact the evaluation and design of the new collection and treatment system in the City of Scandia. We will � then work with the City of Scandia, U of M OSTP, MPCA,and PFA through the design process ' � to select the best solution to address Scandia's wastcwater system necds � � • Assist in cxplaining thc proposed improvements to the community and lead public information • and communication cfforts � • Final design of improvements,bidding/construction documents, construction administration and � project inspection � • Other services necessary or requested for successful project completion � � SUMMARY • Bolton&Menk has over 60 ycars of successful experience in the planning,design,and construction management of all types of municipal facilities. Currently, Bolton&Menk enginecrs serve as the • designated City Engineer in over 100 communitics and we spccialize in providing engineering services to � rural communities under 5,000 people. As such,we understand the issues and challenges facing communities such as the City of Scandia. Our�oal is always to provide a cost-effective solution that will � meet the communities' necds for many years. Wc bclieve we offer the City of Scandia a strong staff with • extensive experience and knowledge of local conditions capablc of providing a thorough approach to your wastewater system issues. � � Thank you for thc opportunity to submit this proposal. We look forward to warking with you to bring this project to completion.If you have any questions or need additional information,please feel frec to contact � Steve Heth or me at 651-704-9970. � Sincerely, � � BOLTON & MENK, INC. �, � ' / � - , ,/ • ��l�:-�l�-r;�%" � �`��--. ��-di�,� -��,�_%, �_ , • Mark T5. Kasma, P.E. Stevcn F. Heth, P.E. Maplewood Office Manager Senior Project Manager � Senior Principal Engineer � � � � � � � � I � � � � TABLE OF CONTENTS � � Cover Letter � • TITLE SECTION � Detailed Work Plan and Project Schedule 1 � � Deliverables 2 � � Firm Background and Experience 3 � Key Personnel 4 � � Detailed Cost Estimate 5 � � � � � � � � � � � � � � � � � � � � � � � � � � • Uptown Wastewater System Master Plan � . City of Scandia, Minnesota � � � � � � � � � � � � � � � � � � � � � � � � � � � S � � � � � � � � � � � � � � � � � � � � � � DETAILED WORK PLAN AND PROJECT SCHEDULE � Thc primary objcctive of thc Uptown Wastewater Systcm Mastcr Plan is to cvaluatc thc currcnt systcm and � to rccommend a course of action to maintain the current systcm's condition,capaciry and performance while ` planning for future repair,replacement and possible expansion of the system. Specific plan objectives include the following: � � Asscss the current condition,performance, and capacity of the system, including: � • Identify current users of the system,their wastewater characteristics, impact on the system, and potential • for expansion or upgrade among current users • Estimate the impact of inflow and infiltration (I&I) on the system � • Make recommendations for operation and maintenance to improvc and preserve the system's condition • and to extend the life of the current system • Review the wastewater budget and make rccommendations regarding the development of a wastewater • enterprise fund and appropriate user rates � Forecast future costs of maintenance and repairs to properly manage thc system, including: � • Make recommendations for controlling or prohibiting undesirable discharges to the system and � recommend implementation strategies including ordinance language � • Prepare a description, cost estimate, and ti�ne table for future replacement of the system, including evaluation of the City-owned drainfield expansion site • • Estimate the potential for growth and new scrvicc connections, including evaluating the feasibility of • expanding system capacity • Assess the impact of likely rcgulatory changes on the system,with cost impacts � I, � PROJECT WORK PLAN � � The Wastewater System Master Plan work plan is comprised of several tasks. We have included a graphic �i, � presentation of the Uptown Wastewater System Master Plan project schedule, which demonstrates how the • various tasks will be implemcnted. This project schcdule,prescnted at the end of this scction,can be adjusted to meet the City's specific schedule needs. � • A listing of thc work tasks arc as follows: • Task 1 —Project Workshop Task 2—Data Collcction � Task 3—Inflow& Infiltration Evaluation • Task 4—Existing System Evaluation Task 5 —Evaluation of Future Regulatory Requircments on System � Task 6—Future System Replacement and Expansion Evaluation • Task 7—O&M Rccommendations Task 8—Cost Estimates � Task 9—Wastewater Budget Review, Enterprise Fund and User Ratc Recommendations • Task 10—Dischargc Ordinancc Recommcndations Task ll —Draft Plan Preparation � Task 12—Community Mecting � Task 13—Final Plan Preparation . Brief descriptions of the above work plan tasks are provided in thc following paragraphs of this section. � � � � � � Uptown Wastewater System Master Plan � • City af Scandia, Minnesota 1-1 � � � � � � � � � � � � � � , � � � � � � � � � i • • • s • • • � • • • • • • • i • i • • � � � � � DETAILED WORK PLAN AND PROJECT SCHEDULE � . TASK 1 — PROJECT WORKSHOP A workshop meeting with City representatives as wcll as key project team members will be held after the Notice . to Procecd is issued. The purpose of this warkshop is to facilitate the following: • • Receive input from the staff • Review existing information that is availablc � • Identification of project information needs � • Review and discuss project procedure details • Rcvicw and discuss project schedules � • Adjustment of the work plan to meet the nceds of the City of Scandia � This workshop sets the sta�c for the coordinarion and communication that will take place with the various staff � members throughout the project. � TASKS 2 — DATA COLLECTION � This task includcs reviewing all available pertinent background information and meeting with City staff to develop an understanding of the entire system.The cxisting wastewater flow and loading data will be rcviewed to • dctermine the currcnt average and peak flows for the systcin. Information on thc location of cxisting water supply ; � wclls will also be collected for use. GIS, acrial photo, and parcel data from Washington County will be used to develop base mapping for plan figures. ' � TASK 3- INFLOW AND INFILTRATION EVALUATION � This task includes reviewing available water meter flow data, as well as lift station run time data, to evaluate the � amount of inflow and infiltration(I&I) in the systcm. If significant I&I is discovered,recommendations will be • includcd in thc plan regarding minimizing I&I. • TASK 4— EXISTING SYSTEM EVALUATION In this task, a paper and field review of the existing system will be completed. Field inspcctions will be � complctcd and existing permit and plan data will bc rcviewed to dctermine the configuration of the cxisting � collcction and treatment system. Soil borings and othcr field inspcctions will be completed to determine whether the existing system is compliant with current Subsurface Treatment System (SSTS)requirements. An evaluation � of the capacity of the existing system to accept the current flows and wastcwater loadings will also be completed. The goal of this task is to determine the ability of thc current system to accept the current wastewater flows and � loadings in compliance with current SSTS regulations. i TASK 5- EVALUATION OF FUTURE REGULATORY REQUIREMENTS ON SYSTEM � Washington Counry has recently adopted the Minnesota Pollution Control Agency's(MPCA)new Subsurface � Sewage Treatmcnt System (SSTS)rules and updated thcir own SSTS ordinance. In this task, an evaluation of the impact of thcse new re�ulatory requirements on thc Uptown Wastewater System will bc completed. New � regulations and requirements that may have a significant effect on the system include operating permits, and • nitrogcn and phosphorus mitigation. � TASK 6- FUTURE SYSTEM REPLACEMENT AND EXPANSION EVALUATION , Based on the information collected in Tasks 2-5, an evaluation of the feasibility of futurc rcplacement and expansion of the system will be completed. Expansion may involve increased flows from existing users or � expansion of the system to include new users. The plan will includc recommcnded"trigger points"for system . replacement and/or expansion. These"trigger points"may include increased flows,additional users, or system operation and performance issues that will require replacement or expansion of the systcm. Preliminary, � schematic design of a proposed replacement system will also be completed as a part of this task. � + � � � � u � Uptown Wastewater System Master Plan � � City of Scandia, Minnesota 1-2 � � � � � � � � � � � � � � � � � � � � � � � � � � , � s s • � • • • i • • ! • ! • • � � r � ` � � DETAILED WORK PLAN AND PROJECT SCHEDULE � � TASK 7 — O&M RECOMMENDATIONS This task will involve developing a recommended schedule of operation and maintenance procedures for the . system. The rccommendations will be based on industry standard O&M procedures for systems of this type as ! well as any issues discovcred in Task 4. � TASK 8- COST ESTIMATES . This task will include the preparation of cost estimates for the proposed replacement system. In addition, estimated costs for the recommended O&M procedures will be compiled. These cost estimates will be used in • developing the proposed entcrprise fund budget and user rate structure. � TASK 9-WASTEWATER BUDGET REVIEW, ENTERPRISE FUND AND USER RATE • RECOMMENDATIONS The Ciry's existing wastewater budget will be reviewed in conjunction with the O&M and system replacement � costs developed in Task 8. A recommended annual budget will be developed and corresponding user rates will be . developed to support the annual budget. � TASK 10- DISCHARGE ORDINANCE RECOMMENDATIONS � For this task, Bolton &Menk will providc a draft discharge ordinance based on cxamples from communities with similar systems. The ordinance will address control of and prohibition of undesirable discharges to the system. � TASK 11 — DRAFT PLAN PREPARATION � Based on the information collected and prcpared in Tasks 1-10,a Draft Mastcr Plan will be prepared and delivered � to City staff for review and comment. � TASK 12- COMMUNITY MEETING � After review by City staff and Council, a community mecting will be held to present the Draft Master Plan to the public. This task could be moved after completion of the Final Mastcr Plan, at the City's discretion. � TASK 13 — FINAL PLAN PREPARATION � The Draft Master Plan will be revised to incorporate any comments received during City review and the • community mceting. � • PROJECT SCHEDULE � Bolton &Menk, Inc. has an extensive, highly experienced staff that can support this project as needed to meet the • City of Scandia's schedule. We are available to begin work immediately and continue work until this project is completed.We are committed to delivering a quality project, on time and within budget,and we hereby affirm our � ability to provide the proposed services within the identificd time framc. � The following projcct schedule providcs a summary of our approach to dclivering this project.With initial and � consistent emphasis on meeting interim project milestones and commitment of the necessary staff, the Ciry of can • be assured that Bolton&Menk, Inc. will deliver this projcct on time. � � � � � � , � � � Uptown Wastewater System Master Plan � � City of Scandia, Minnesota 1-3 � � � � + � , ` � , , � � � � � � � � � � s • • � • • • • i � • � � � • • • • • • r • • • i � • • • i • • • • • • r � i � � � • � • • • • r • • • • i • A • • • • • � • • • � • • • DETAILED WORK PLAN AND PROJECT SCHEDULE � . . � '�� Task 1-Project Workshop Task 2-Data Collection � � : _ ;,; � Task 3-Inflow&Infiltration Evaluation Task 4—Existing System Evaluafion Task 5—Evaluation of Future Regulatory Requirements on System Task 6—Future System Replacement and Expansion Evaluafion Task 7—O&M Recommendations � p� '� y��5 Task 8—Cost Estimates �� Task 9—Wastewater Budget Review, Enterprise Fund and User Rate Recommendations � Task 10—Discharge Ordinance Recommendations ' �� ` Task 11—Draft Plan Preparation I Task 12—Community Meeting I Task 13—Final Plan Preparation ', • � u Uptown Wastewater System Master Plan � City of Scandia, Minnesota 1-4 � � � � � � � � i • • • • s • • ! • � • s • • • • i � � • • • � ! � • • • • • � • • • • � � � � DELIVERABLES � • . . . - - . . - • • Task 1- Project Workshop Meeting notes � Task 2-Data Collection � Information to be presented in Plan � Task 3-Inflow& Infiltration Evaluafion � Information to be presented in Plan � Task 4—Existing System Evaluation � Information to be presented in Plan • Task 5—Evaluation of Future Regulatory � Requirements on System Information to be presented in Plan � Task 6—Future System Replacement and � Expansion Evaluation Information to be presented in Plan � Task 7—O&M Recommendations • Information to be presented in Plan S Task 8—Cost Estimates • Information to be presented in Plan � Task 9—Wastewater Budget Review, Enterprise Fund and • User Rate Recommendations Information to be presented in Plan � Task 10—Discharge Ordinance Recommendations Hard copy and editable electronic(MS Word)copy + of recommended Discharge Ordinance S Task 11—Draft Plan Preparation Bound and electronic(PDF)copies of the Draft • Master Plan, including text,drawings,figures,cost • estimates,etc. Task 12—Community Meefing � Meeting notes + Task 13—Final Plan Preparation Bound and electronic(PDF)copies of the Final � Master Plan, including text,drawings,figures,cost � estimates,etc. � � � � � i � � � u � Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 2-1 � � � � � � � i • • • • • • � • � • • • • • s • • • • � s • • • � • • • • � • • i • � • • • � � � � FIRM BACKGROUND AND EXPERIENCE • FIRM BACKGROUND � • Firm Namc: Bolton & Mcnk, Inc. Top 500 Design Firms � Address: 2035 County Road D East, Suitc B Since 1996,the firm has received • Maplewood, MN 55 1 09-53 14 recognition from ENR(Engineering Tcicphone: 651-704-9970 News-Record) ranking it among the � Fax: 651-704-9971 Top 500 Engineering and Surveying Firms in the United States. � Project Manager: Steven F. Heth, P.E. A_.__ _ • �N� �... �. �. - �y�rcmsuew w�e w.n�eimP � At Bolton&Menk,our staff is trained to consider new and innovative „ ��_ tcchnologies in designing, planning and building for toinorrow. Ever since John � • Bolton and Martin Menk founded the company over six dccades ago,we have been committed to improving quality of lifc through en�inecring excellence and t K � clicnt service. � ' ., ' Bolton&Menk,Inc. was founded in 1949,incorporated in 1960, and is owned � � and operated exclusively by the professionals and technicians on the staff. Today. 1 Bolton &Menk, Inc. has 250 employees including a professional staff of 100 «��`Q� � � ; • en ginecrs,planners and licensed surve yors. The firm has provided a broad range 5Q0' _, . - � of engineering,planning, environmcntal and surveying services to more than 225 • communities and agcncics in Minncsota and Iowa. ,.,. • Bolton &Menk, Inc. is focused on providing professional enginecring services r � to mcet the needs of municipalities. Over the past 60 years, the firm has continucd to grow and cxpand its expertise based on the needs and challenges facing Minnesota cities. In addition to engineering in support of � basic community services such reconstruction,expansion and maintenance of public infrastructure,we offer • specialized expertise in many practice areas. This completc range of municipal services cnables our firm to readily accommodate the diverse needs of our many clients. • Bolton&Menk's major areas of specialty include: � • Municipal and Civil Engineering � • Water Supply and Wastewater Engineering • Water Resources Engineering � • Transportation and Traffic Enginccring and Planning � • Aviation Services • Land Surveying and GIS Mapping • • Environmental and Cultural Resource Studies � Bolton &Menk staff inembers have worked on numerous watcr and wastewater trcatment facilities. Overall client • satisfaction has been consistently sought and routincly achieved in these projects. Our enginecrs are not only • experts in their fields,but are also familiar with pertincnt state and federal regulations. � � � � � � , � � • Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 3-1 � � � � � � FIRM BACKGROUND AND EXPERIENCE • RELATED PROJECT EXPERIENCE � � Bolton&Menk, Inc. has over 60 years of successful experienee in the planning, desi�n and construction � management of municipal wastewater collection and treatment facilities. Bolton&Menk, Inc. has provided professional design and construction engineering scrvices for over 50 wastcwater trcatment facilities within the ` past 10 years. Past performance on similar projects is generally a good indicator of a project team's anticipated performance for a future projcct. Wc believe past performance is best judged by thc following clements: � ` • Timclincss • Cost control � • Enginecring exccllence � • Overall client satisfaction � In cach of thesc catcgories, our company has an cxccllent record and maintains a large, growing number of � satisficd clicnts. � With regard to timeliness, our company has a record of completing our projects by the datc initially agrecd upon. � We recognize the importance of our products bcing in the hands of clicnts on time and this projcct would be no cxception. � Tight cost control is also given high priority. Our internal scheduling and cost control programs have becn very � effcetive at producing an efficient product meeting the needs of the client while maintaining the firm's ongoing � goal of"engincering excellence". Enginecring cxcellence is strongly stressed and routincly achieved by our company. � � Familiarity with various state and federal regulations is definitely an advantage that our project tcam can offer. This familiarity with the regulations will ensure that cost-effective solutions are recommended. • Bolton&Menk, Inc. specializes in working with communities of fewer than 5,000 pcople. Our staff understands � the needs and philosophics of the communities we work with, i.e. the systems must be simple to operate,flexible, � and provide low annual operation and maintenance costs for the life of the system. � The following projects arc representative of thc lcvel of satisfaction we experience on our projects. We encourage ' � you to contact these clients to further evaluate Bolton&Mcnk's performance on past similar projects. � WASTEWATER TREATMENT FACILITY PLAN, NORTH LONG LAKE SANITARY SEWER • DISTRICT, BRAINERD/BAXTER, MINNESOTA Contact:Jim Tropp, NLLSSD Board Member, 612-991-8995 � Project Engineer: Brian Malm, P.E. • The North Long Lake Sanitary Scwer District currently operates a large subsurface sewage treatment system (septic system) serving approximately 75 homes with a permitted flow of 13,750 �pd. The facility is in violation � of Minnesota Pollution Control Agency permit limits far nitrogen discharge to the groundwater. The facility also � experiences significant inflow and infiltration during the spring snow mclt period and rain events(max day flows of 60,000 gpd). Bolton& Menk,Inc. prepared a Facility Plan which analyzed options for reducing inflow and � infiltration,and upgradin�the treatment system to reduce total nitrogen to l0 mg/1 or lcss prior to soil discharge. The plan also considered regionalization with the City of Baxter, MN as an option rather than upgrading the � existing treatment system. Bolton & Menk is currently assisting the District with identifying potential funding • sources for the proposed improvemcnts. � � � , � � • Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 3-2 � � � � � � � � i • r • • • • • • • • • � • • • • • • • • • • • • • • • • • • • • • • • • • � � � � FIRM BACKGROUND AND EXPERIENCE • WILDERNESS PARK OWNER'S ASSOCIATION, CROSS LAKE, MINNESOTA � Contact: Dave Schrupp,Wilderness Park Owners Associafion of Cross Lake, 952-469-8102 ` Project Engineer: Brian Malm, P.E. • The Wilderness Park Owner's Association in Cross Lake retained Bolton &Menk, Inc. to provide engineering services far the design of a subsurface sewage treatment systcm to serve an existing 146-home resort • developmcnt. Whilc portions of the existing wastewater system were in compliance with current regulations, there were several failing secpage pits on the property that the MPCA was rcquiring the park to replace. Bolton& � Menk designed four separate pressurized drainfield systems along with the associated collection piping and pump � stations to replace the failing secpagc pits.The project was complcted in 2007. � US BIOENERGY ETHANOL PLANT WW FACILITY, JANESVILLE, • WASECA COUNTY, MINNESOTA Contact: Sarah DeLong, Waseca County Environmental Health Specialist, 507-835-0630 � Project Engineer: Brian Malm, P.E. � In 2007, US Bioenergy(VeraSun)hired Bolton& Menk to complete design of a septic system for treatment of domestic strength wastewatcr from their new Ethanol facility ncar Janesville, MN. The 1,500 gpd facility � consisted of fixed activated sludge septic tank pre-trcatment followed by soil distribution through a standard • mound. The system was completed in 2008. • BIG SANDY RESORT IMPROVEMENTS, MCGREGOR, MINNESOTA Contact: Rich Courtemanche,Aitkin County Planning&Zoning, 218-927-7276 � Project Engineer: Brian Malm, P.E. • The Big Sandy Lodge& Resort, LLC retained Bolton &Menk, Inc. to provide engineering services for the redevelopment of an existing resort located on Big Lake Sandy near McGregor,Minnesota. Thc proposed � redevelopment of the resort included remodeling the existing lodge,restaurant, and bar, and adding 53 residential • homes to the site.The improvements included site grading,roadway improvements,storm water ponds, wastewater collection system, water distribution system, subsurface wastewater treatment system, and water � supply wells. The 25,000 gpd wastewater treatment system consists of a fixed activated sludge septic tanks and a � multi-zone subsurface drip distribution systcm. The project was completed in 2005. • BAY LAKE RESERVE IMPROVEMENTS, LAKE ELMO, MINNESOTA Contact:Tom Wiener, Bay Lake Baytown ILC, 651-739-8033 ', � Project Engineer: Brian Malm, P.E. '�, � Bay Lake Baytown LLC retained Bolton &Menk, Inc. to provide engineering scrvices for the design of a low pressure sewer collection and subsurface scwagc trcatmcnt systcm to serve a 27-home development. The l 7,400 � gpd wastewater system consists of septic tanks and a multi-zone pressurized seepage bcd. The project was • completed in 2005. � LAKE SHETEK SEPTIC SYSTEM EVALUATIONS, MURRAY COUNTY, MINNESOTA Contact: Paul Malone, Murray County Attorney, 507-836-8581 � Project Engineer: Brian Malm, P.E. � In 2007, Murray Counry hired Bolton & Menk to evaluate 8 existing septic systems on Lake Shetek. Compliance inspections were completed on the existing systcros, and soils and site evaluations were completed to determine � the feasibility of installing replacement septic systcros for the systems that were found to be non-compliant. The . rcport was submitted to thc County in thc fall of 2007. � � � � � � � � • Uptown Wastewater System Master Plan � ' • City of Scandia, Minnesota 3-3 � � � � � � � � � � � � S � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � FIRM BACKGROUND AND EXPERIENCE • WASTEWATER TREATMENT FACILITY, SPRING HILL, MINNESOTA ! Contact: Shawn Frieler, City Clerk, 320-293-2277 • Project Engineer:John Graupman, P.E. � Bolton &Menk, Inc. was rctained by thc City of Spring Hill (pop. 61)to prcpare a Wastcwater Facility Plan to replace an existing failing wctland system. The preferred alternative was regionalization with the GEM District � wastcwater treatment facility. By workin�closely with the Public Facilities Autharity(PFA),Bolton&Menk, Inc. was able to assist the Ciry in securing the grant financing required to make this alternativc feasible.The project � consisted of onc lift station and approximately 30,000 ft of 6 inch forcemain. The forcemain route travelled along . a sensitive fen wetland and required nearly 1/2-mile of trenchless forcemain along this wetland. Bolton&Menk provided the permitting, environmental rcview,bidding and construction services for this project. � • WASTEWATER SYSTEM PLAN, VILLAGE OF JUDSON, MINNESOTA Contact:Julie Conrad, Blue Earth County Environmental Services, 507-304-4381 • Project Engineer:Jon Peterson, P.E. • In May of 2000, Bluc Earth County and Judson Township retained Bolton& Menk,Inc. to develop a comprchensivc wastewater plan for the Village of Judson,MN. The Village of Judson consists of 34 residences • and commercial properties with no centralized sewer systcm. � The comprehensive wastewater plan developed options for implementing a regional service system, with � wastewater treatment to be provided by the regional trcatment facility in Mankato. In addition, tbe comprehensive plan developed a series of onsite treatment options for review by the village. Due to thc location of the village � near the Minnesota River, the community was challenged to find onsite treatment locations which were outside of � the regulated flood plain. In addition,the bedrock in thc area is close to the surface,which also impacts availablc on site locations and impacts the cost of implementing all options. These factors resulted in high construction � costs for the centralized wastewater systems. � Bolton&Menk Inc. workcd with Bluc Earth County Environmental services staff to hold several community � workshops with residents of the villa�a Through thcse workshops, alternatives to the ccntralized system were � devcloped,with residents taking thc lcad in working out details for implemcntation of ncighborhood based solutions. With the understanding of the costs involvcd in implcmcnting a centralized systcm,the residcnts moved • forward in implementing a neighborhood based system which met environmental requirements at a lower overall • cost to the residents. • WASTEWATER SYSTEM FACILITY PLAN, VILLAGE OF RAPIDAN, MINNESOTA Contact:Julie Conrad, Blue Earth County Environmental Services, 507-304-4381 � Project Engineer:Jon Peterson, P.E. '�� In April of 2001, Blue Earth County and Rapidan Township retained Bolton &Menk, Inc. to develop a comprchensive wastewater plan for the Village of Rapidan,MN. Thc Village of Rapidan consists of 61 �', • houscholds, with an estimated population of 150. The villagc had no centralized sewer system,but did have a • community watcr system. • The comprehensive wastewater plan developed options for implcmenting a regional service systcm, with wastewater treatment to be provided by the regional treatment facility in Mankato.In addition,the comprchensive � � plan developed options for utilizing wetland treatment and sand filter treatment systems utilizing land disposal • of the wastewater.Also considered were stabilization ponds for trcatment of the wastewater. The arca around the Village of Rapidan has hcavy clay soils which were not conducive to larger community land based disposal '� systcros. The regionalization options with Mankato were cost prohibitive due to the lon�distance over challenging • terrain which wastewater would need to be pumped. Locations for stabilization ponds which were acceptable to the community were difficult to identify. � � � � � � • Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 3-4 � � � � � � � � � � � � � � � � � � � � � + � � r � � � � � � � � � � � ` � � � � � � � � � � � � � FIRM BACKGROUND AND EXPERIENCE � Bolton &Menk Inc. worked with Blue Earth County Environmcntal scrvices staff to hold sevcral community � warkshops with residents of the village. Through these workshops, alternatives to the centralized system were • developed,with residents taking the lead in working out details for implementation of neighborhood based solutions. The community opted to work to implement a community based solution, using the administrativc � format of their communiry water system. • COMPREHENSIVE UTILITY PLANS AND RATE STUDIES, � ELKO NEW MARKET, MINNESOTA � Contact: Thomas Terry, City Administrator, 952-461-2777 • Project Engineer: Mark Kasma, P.E. In 2008, the City of Elko Ncw Market hired Bolton&Menk, Inc. to prepare comprehensive plans for their � sanitary sewer,watermain and stormwatcr systems. Includcd with thcsc studics was thc dcvclopmcnt of 20 ycar � capital improvement plans (CIP's). From these improvement plans, Bolton& Menk gencratcd Stormwater Arca I . Charges, Sanitary Sewer Availability Charges and Water Availability Charges. These charges will hclp ensure that new development contributes adequatcly to the cost of funding necessary trunk lines, lift stations, water supply, • treatment and regional ponding improvements. � In addition to the preparation of the above, Bolton&Menk was asked to analyzc the existing rate structures for � the City's sanitary sewer,watermain and storm sewer utilitics. This study analyzed the cost of supplying, trcating, � repairing and maintaining each of the utilitics. Based on this analysis, rates were established for each utility. � WASTEWATER RATE STUDY, LITCHFIELD, MINNESOTA • Contact: Bruce Miller, City Administrator, 320-693-7201 Project Engineer: Chuck DeWolf, P.E. � The City of Litchficld and Bolton& Menk are currently evaluating the wastewater utility rates and their existing ` flat fee rate structure. The analysis will ensure a self-sufficient wastewater utility and a fair cost-of-scrvice � allocation betwecn the residential/commercial users and thc City's major industrial user. Influcnt flow to thc municipal WWTF is only approximately 25 percent industrial, howcver, the influcnt organic load is over 75 � percent of the influent load. In addition to the currcnt significant industrial contribution, thc City is planning a � faciliry expansion that would allow for a significant increase in thc industrial load contribution. The rate analysis evaluates both the annual operations and maintenance expcnses and the capital cost associated with the facility � expansion. � WASTEWATER RATE STUDY, MARSHALL, MINNESOTA � Contact: Glenn Olson, Public Works Director, 507-537-6760 • Project Engineer: Dan Sarff, P.E. The City of Marshall and Bolton&Menk are completing an evaluation of the wastewater utility rates, including � an analysis of the allocation of charges to industrial users bascd on functional capacity of thc system. Marshall S has five significant industrial users that generate 40%of the fund revenue. Thcse uscrs contribute significant flow � and organic loads. In order to equitably distribute costs, trcatment facility capital and operational costs were allocated to six components. This allocation was utilized to devclop the structure of the charge system. Fund . balances were evaluated based on recommendations from the City's financial advisor. � � � � � � � � • Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 3-S � � � � � � � � � � � � � � � ` i • ! • � • • • r • • • • • • • � s • • • • • • • • • � • • � , � � FIRM BACKGROUND AND EXPERIENCE • WATER AND WASTEWATER RATE STUDY, PRIOR LAKE, MINNESOTA � Contact: Steve Albrecht, Public Works Director, 952-447-9800 • Project Engineer: Marcus Thomas, P.E. � Bolton & Menk is currently completing an evaluation of the Ciry's water and wastewater utility rates. The Ciry was previously experiencing a significant amount of growth. However, duc to the current economic conditions, � growth has slowed significantly. This downturn has affected the enterprise funds and the rate study is evaluating � how the water and wastewater rates will be impactcd by fewer connections and future projects. In addition, thc City has recently completed significant upgrades to their water system and wants to confirm their rate structurc � is sufficient to cover these rccent expcnditures. The City continues to plan for future improvements to both their � watcr and wastewater system and the rate analysis will take this, along with annual operations and maintenance • expenses, into account. The study will provide recommendations for both watcr and wastewater rates and a timcline for implementing new rates based on maintaining a minimum fund balance. � � � � � � � � � � � � � , � � � � � � i • • ! • • ' ! ' • Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 3-6 � � s • • � KEY PERSONNEL � • TEAM PHILOSOPHY • It is Bolton& Menk's policy to staff all major projects utilizing a team approach,with close coordination between � the client and the team maintained at all times. For cach project, a team is assembled that bcst meets the needs of the individual project. By using this project team approach,the client receives the required expertise from � thc most expericnced personncl in each of the major areas of thc project. Thc project tcam assembled for this project has over 100 years of combined experience in the planning and design of subsurface discharge wastewater � facilities. � In summary,we strive to provide the bcst services possible,with the team specifically tailored to mcet the needs � of the City of Scandia. Bolton&Menk is committed to delivering a quality project on time and within budget and . wc hereby affirm our ability to provide the services proposed within the idcntified time frame. � PROJECT TEAM MEMBER PROFILES � A concise summary of qualifications for key project team members is presented in the following paragraphs of • this section. Detailed education and experience biographies for these project tcam membcrs are available upon � rcqucst. � PROJECT MANAGER • Steve Heth, P.E. will serve as Project Manager on this project. The major goals of the Project Managcr are to provide overall technical supervision, administration and coordination of the work. He will be responsible for � directing the project approach. He will make recommendations,review the quality of thc work and monitor the progress of the project. He will be responsible for meeting deadlines, assuming cost control of the total effort � and assuring that qualified staff is available for the project. He will also coordinate all meetings with the project • staff inembers, as well as any affected state and other agencies. He will be responsible for ensuring that the time schedules are mct. � • Mr. Heth as ovcr 25 years of experience in a wide variety of municipal and civil engineering projects. He currently serves as the Chisago City and Taylars Falls City Engineer. His responsibilities have included pavement � evaluations, fcasibility reports,preliminary design,final design, cost estimatcs,assessment rolls, neighborhood � mectin�s, construction inspcction, and contract administration. � PROJECT ENGINEER • Brian Malm, P.E. is a Senior Project Manager with over 15 years of experience in the planning, design, and construction of public works projects. He is a licensed Professional Engineer, a MPCA licensed SSTS • Inspector* and Advanced Designer,and currently scrves on the MPCA's SSTS Advisory Committec. Mr. Malm holds a bachelor's degree in Civil Enginecring from Narth Dakota State University and a Master's Degree in � Infrastructure Systems Engineering from the University of Minncsota. Over thc past five ycars he has becn � responsible for thc planning and design of five large soil based wastewater trcatment systems. � SOIL SCIENTIST • Terry L. Bovee is a Professional Soil Scientist with over 30 years of experience. He is a licensed Soil Scientist and MPCA licensed SSTS Designer. Mr. Bovee holds a bachelor's degree in Soil Science from the University � of Minnesota. He has provided detailed, field-derived soils information neccssary to design medium and large scale subsurface sewage treatment systems.These projccts stretch from western and southwestern Minnesota to � Chisago and Scott Counties in the Twin Cities area to Winona County in southeastern Minnesota. Mr. Bovee's �; expericnce also includes 12 years of soil mapping,map unit development,determination and interpretation of soil physical, chemical and morphological properties conducted in cooperation with the USDA-NRCS accelerated � soil survey project in Minncsota during his employmcnt with the U of M's Agricultural Experiment Station. He � has also developed and conducted soil warkshops for licensed soil scientists and for SSTS designers/installers/ inspectors in Minnesota. � i • ' • Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 4-1 � � a • • • • a • a • � • • • • � • • • • � • � � • � • � • • � � • • s � � • • s • • • � • i � ! � KEY PERSONNEL � � PRINCIPAL-IN-CHARGE, VICE PRESIDENT ENVIRONMENTAL DIVISION Robert Brown, P.E. will scrvc as thc Principal-in-Charge for this projcct. Mr. Brown holds a B.S. dcgree • in Civil Enginecring and an M.S. degree in Sanitary Engineering, as well as an MBA degree. He will ensure • overall Quality Control on the project. Mr. Brown is the Vice President of Bolton&Menk and is responsible for the technical supervision and management of sanitary/environmental projects for Bolton &Mcnk,Inc. He has • more than 34 years of experience in the planning and dcsign of civil and sanitary/environmental projects. His � background includes planning and design of municipal water and wastewater facilities,water pilot tcsting studies, water and wastewater rate studies, design of industrial pretreatment facilities,planning and design of roads and � hydraulic structures far a county highway department, and civil construction work with the Corps of Enginecrs. He has been involvcd with the preparation and administration of federal grant applications, as well as with � business development and related client communications. � Mr. Brown has completed over 75 wastewater trcatmcnt-planning studies.Thc recommendations of these studies � have resulted in the implementation of a variety of wastewater trcatment improvements. Mr. Brown's municipal � and industrial treatment design experience includes mechanical treatment facilities, stabilization pond facilities, industrial pretreatment facilities,land application systcros,and biosolids trcatment facilities.These projects • ranged from treating a population equivalent of 200 to over 200,000. Mr. Brown was the Project Manager for � the first Biological Aerated Filter(BAF)wastewater trcatment faciliry in Minnesota. Several Class A biosolids treatment technologies including ATAD, RDP and heat drying have been implemcntcd under Mr. Brown's • supervision. Mr. Brown's cxpericnce also includcs regional wastewater trcatment facilitics, on-site wastewater treatment systems, construction management scrvices, regulatory agencies, permitting and coordination,user rate � analysis,pilot plant studies, and the development of public information programs. � � STAFF COMMITMENT � Bolton&Menk, Inc. is committed to delivering quality projects,on time and within budgct.As previously • mentioned, Bolton&Menk is an engineering and survcying firm of approximately 250 staff members distributed throughout ten offices in Minnesota and Iowa. This project for the City of Scandia will bc managed and directed � from the firm's office in Maplewood.As with every Bolton&Menk officc,we are able to utilize the staffand � resources of every office in the firm. Each officc within Bolton &Menk is interconnected via a high-speed wide- area-network (WAN), which provides us inter-office connectivity through computers,phones,as wcll as vidco- � confercncing. � Bolton &Menk has developed numerous standards of practice for surveys, plan development and specifications. , On an annual basis,we also conduct numerous hours of standardized staff training in a variety of technical, � professional and administrative arcas.All of these efforts are focused on providing professional serviccs and products that arc cost efficient and uniform in delivery and appearance. • For a client like the City of Scandia,we are wcll prepared and staffed to perform professional engineering and � surveying services in a personal,profcssional, timely and cost effective manner,mecting your project goals and • schedule. � � � � � � � � � � u • Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 4-2 � � i • • � • S • • • i • ! • • � � • • • � • • • � r � • • • � � r • i • i • i � • � • • • � � r � DETAILED COST ESTIMATE • We propose to perform the dcfined scopc of work on a not-to-excced fee basis for$14,989.00. Fecs will bc � invoiced monthly as thc wark is completed.Following is a detailed breakdown of the proposed not-to-excecd fee. � � � � � � � � � � � � , � � � � � � � � � � � � � � � � � � � � � � � � Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 5-1 � � � ` � � � � � � � , � � � � � � � � � � � � � ! � , � � � � � � � � � i • • • i � • i • � � • • • • • • • • � � • • s • • • • • • � • • • • • � • � • � • � • � • • • • • • � � DETAILED COST ESTIMATE .� :. . � � v v _ � " � " °q " v — �� ° Total •o �� o � 'o .� �o .v L �v Total Cost a ' n. f0 a c u v U HOu�S TASK NO. WORK TASK DESCRIPTION � � "' "' � 1 Project Workshop 0 3 3 0 0 1 7 $731.00 Z Data Collection 0 0.5 8 0 4 0 12.5 $1,216.00 3 Inflow&Infiltration Evaluation 0 0.5 8 0 0 0 8.5 $916.00 4 Existing System Evaluation 0 2 12 12 0 0 26 $2,544.00 S Evaluation of Future Regulatory Requirements on System 0 0 4 0 0 0 4 $428.00 6 Future System Replacement and Expansion Evaluation 0 0 10 0 0 0 10 $1,070.00 7 O&M Recommendations 0 0 3 0 0 0 3 $321.00 8 Cost Estimates 0 0 5 0 0 0 5 $535.00 9 Wastewater Budget Review,Enterprise Fund and User Rate Recommendations 0 0 8 0 0 0 8 $856.00 10 Discharge Ordinance Recommendations 0 0 5 0 0 1 6 $585.00 11 Draft Plan Preparation 1 2 20 0 16 1 40 $3,770.00 12 Community Meeting 0 3 3 0 0 1 7 $731.00 13 Final Plan Preparation 1 2 8 0 0 1 12 $1,286.00 TOTALHOURS 2 13 97 12 20 5 149 AVERAGE HOURLY RATE $140.00 $120.00 $107.00 $85.00 575.00 $50.00 SUBTOTAL $280.00 $1,560.00 $10,379.00 $1,020.00 $1,500.00 $250.00 TOTAL LABOR COSTS $14,989.00 OTHER DIRECT COSTS: SUBCONSULTANT $0.00 • �� Uptown Wastewater System Master Plan City of Scandia,Minnesota 5-2 � � � � � � � � � � � � � � � � � � � � � � � � � � � � � r � � � + � � � � � � � � � � � � � � DETAILED COST ESTIMATE • The following Schcdule of Fees is based upon competent, responsible cngincering and surveying services and � is the minimum,below which adcquate professional standards cannot be maintained. This schedule of fees will � apply far the duration of the project proposed to the City of Scandia. � . . . . � Sr. Project Manager-Sr. Principal Engineer/Surveyor $120-150/Hour � Sr.Project Manager-Principal Engineer/Surveyor $100-150 • Project Manager $100-145 • Senior Planner $100-150 � Project/Design Engineer/Planner $60-135 Licensed Surveyor $70-135 � Project Surveyor $60-100 � Specialist(Nat. Resources;GIS;Traffic;Other) $70-120 • Senior Technician(Inc.Survey') $70-120 • Technician(Inc.Survey) $50-90 � Administrative Support&Clerical $35-80 • GPS/Robotic Survey Equipment NO CHARGE CAD/Computer Usage NO CHARGE � Routine Office Supplies NO CHARGE • Routine Photo Copying/Reproduction NO CHARGE • Field Supplies/Survey Stakes&Equipment NO CHARGE � Mileage NO CHARGE ' No separate charges will be made for GPS or robotic total stations on Bolton& � Menk,Inc. survey assignments;the cost of this equipment is included in the rates for � Survey Technicians. � Charges are based on hours spent at hourly rates in effect for the individuals performing the work. Thc hourly � rates for Principals, Seniar Associates,Associates and membcrs of the staff vary according to skill and experience. • Thcsc rates include labor, general business and other normal and customary expenses associated with operating a profcssional business. Unless otherwise agrecd, the below rates include vchicle and personal expenses, mileage, � telephone, survey stakes and routine expendable supplies; and no separate charges will bc made for thesc • activities and matcrials. � � � � � � � � � , � � � Uptown Wastewater System Master Plan � • City of Scandia, Minnesota 5-3 � �