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4.b) WSB & Associates, Inc.-Uptown Sewer System Proposal � � - � - Infrastructure Engineering Planning Construction 701 Xenia Avenue South &Assocru�es./��c. ■ Minneapolis, MN 55416 763.541.4800 763.541.1700(fax) ■ February 25, 201 1 888.5a1.4800(toll free) � Ms. Anne Hurlburt, City Administrator _ � City of Scandia � RECEIVED i 14727 209th Street North I Scandia, MN 55073 � ��_E� r :"' �i�';�� i ' � Re: Professional Engineering Proposal for the j �---C'ITY OF SCANDI,A— � Uptown Wastewater System Master Plan � Dear Ms. Hurlburt: ■ WSB &Associates, Inc. has partnered with S-P Testing, Inc,to offer you an effective and experienced team for the � evaluation of Scandia's Uptown Wastewater System. This important project will contribute to effective and cost conscious planning for the City of Scandia, as well as develop current solutions for the Uptown Wastewater System � service area. The WSB team has the expertise and experience to provide you with resourceful, high quality solutions ■ for this project. ■ Our project team has excellent knowledge of the area and, as shown in the experience section of this proposal, has successfully completed similar studies in the surrounding area. Additionally, S-P Testing's role during the evaluation � phase of both the existing and proposed drain field sites will provide valuable insight for the subsequent phases of the study. � ■ We are proposing Jamie Wallerstedt, PE, for the role of Project Manager and primary contact person for the City of Scandia. Jamie has over nine years of experience in the planning, design, and construction of wastewater ■ collection systems. She is adept at discerning a clienYs needs and preferred style of work throughout the term of the project. Jamie's experience includes the design of lift stations, gravity sewers, and forcemain systems similar to the � existing system in the City of Scandia. Her experience has provided her with a solid foundation and understanding of the operations and maintenance of these systems, which guides her decision making ability for issues relating to the life � cycle cost of new improvement projects. � In addition, Steve Schirmers of S-P Testing, Inc. will supplement our Company's expertise in evaluating septic ■ systems and centralized drain fields. Steve has 30 years of experience in evaluating and inspecting on-site sewage treatment systems. He is always acutely aware of the regulatory and logistical issues that surround projects � of this nature and will be able to evaluate both the existing and proposed drain field, keeping those issues in mind. WSB feels Steve's experience depth is invaluable and we are excited to provide his services as part of this project. � ■ Our team offers you these keys to a successful partnership: ■ Excellent Experience Related to Wastewater Planning Studies WSB has experienced staff in the area of wastewater collection systems and pressure forcemain system planning , and design. Our staff has successfully designed wastewater collections systems in many of the surrounding communities including the cities of Hugo, Mahtomedi, Wyoming, North Branch, and Chisago City. Designing � ■ Minneapolis St.Cloud ■ Equal Opportunity Employer � � � � � � � � i ■ ■ ■ i ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ! ■ ■ ■ � � Ms. Anne Hurlburt � February 25, 2011 Page 2 of 2 � � sanitary sewer systems is a core area of expertise for WSB and is one of the primary services which our numerous governmental clients routinely require. Additionally, our on-staffgeo/ogisf has excellent i knowledge of the bedrock in the area and will provide valuable information during the planning process— information that will help make certain the project is constructible, as designed. � ■ Firm Understanding of the Project Background Understanding the background of the project will be one of the key factors in developing an efficient and � successful project design. We have thoroughly reviewed the information provided during the request for proposal process and have developed a detailed approach for the project which is included herein. , Cost Effectiveness � Just like the clients we represent, WSB is a lean and cost effective organization. We are focused on maintaining ■ one of the lowest overhead rates in the industry and we offer a very competitive fee schedule. We do this by managing our costs and minimizing our administrative and marketing costs. Overall financial awareness is a ■ company goal. Our cost consciousness gives us the ability to provide you with a high-quality product for a fair price. � ■ Positive, Professional, Enthusiastic Communication Governmental consulting engineering is a "people business." We encourage and train our staff to have a ■ professional, enthusiastic, and positive attitude in everything we do. We pride ourselves on our ability to establish positive relationships with our clients, as well as the agencies we work with on a regular basis. � Excellent communication is the basis for these successful relationships. Clear communication streamlines all of our work done with the governmental agencies and helps us make certain there are no surprises for � you when it comes to our budgeting and billing process. a We are eager about the prospect of developing a lasting, collaborative, and trustworthy relationship with you and your ■ staff. Thank you for the opportunity to illustrate our engineering capabilities. Please contact either of us at 763.541.4800 to discuss our next steps together. i Sincerely, � WSB&Associates, Inc. � � �,ti'� I��C��,��- ��-�..-o.��. . � �mi Wallerstedt, PE Thomas A. Roushar, PE Proposed Project Manager Senior Project Manager � � � � � � � � � � � i ■ ■ ■ ! ■ ■ ■ ■ ■ ■ ■ ■ ■ s ■ i ■ ■ r ■ ■ ■ i , ■ ■ ■ A�TO.�-- - � �.;�, � � .� � ^. �� ]:.fi06a '.'_i. T� rJ^m�I!/[M r�,. II�.� � �� _� . 9 � � � �'' �A - ; r—�• r � ,� �_,,..: '. • - �.. `. - 'r � __ ,ye. ..�� . �� n.�+ a::�.. -, � � 1:y,;-., ` ,� � l, .�F�� "°�w ° i +,�� `+j�,�y�� -. ' ✓ E �a�;X 4 � � � t,„3 �'- � �y.� s � 's �, - � ti� '�,� \ �` 'e1F .. � .� �r ( �� . ' }2 �� ' 11.y.,° ��. ?' , , . �, tr 1j,. '.� n i � k� ,f'�-�`�.. �� "'�. �N '� �� ,'� 9� � t ` �.' � ti. A ,;;,� �'�`- i !� � ,�� '�. � � � � ',�. �. ' ,4 ti.�• � ��,��. � �-'." �.., � �' �� .<., ; , ,�. �y .��,�,_ . �� . , ��' �� '� ' ,�'+�,,� .,- h �,✓. _ '` wyf � , / / � � ' �Yp - � ,. 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' .� i�• . � f.7"�� *�: �r.t� j� '� :.; �l � � ��'��7" � •x.:4�� ` � �15�.. p�' i �. .,`^ � . {� � rt��.`�•!`` i�''�i�, \+,ti' ��i.r�' �'�' ,��'��'.k 4:. _ S �4, �, \' � � � � � • � • � • • • � • � � • • •• • �— • — — • � �• • � • ' ' ' � • � �• � � � • � � , � i a ■ � ■ ■ ■ � � � ■ ■ � s s ■ ■ ■ s ■ s ■ ■ ■ ■ ■ ■ ■ ■ � ■ I Y r ( 1f .l�. :','q� �4;,�'.� i.l. �'�. !�: �. 64� l�' / �� I I . �� I ' ` .�, .l�j' � �:. � I � t•�i fl �tw ,`I� / 1 . � /'-z�� -��, .�11 �/� � � � � f I � � / � ��- U O�� rf- F! ..�� J � �� .r?1 i �";'� � :��.;` �.� . / i.� w }, �� :. � : �--' a �: �; �' ` T6 ty Vti1ASTEV�VATER SYSTEi�;'i .__._ �f��;\�,�, ..:\ .:�;� ,- �� ,� �,� <�� ` • - • � ` �� ' � � � ' � � '�/ ,� � �- � ■ ' /� �,. 7 �. _ . -'�/ ` 'j' _'-' � - ... s .,. ' � .�--e� �k � �. / `-�.y� ��y`�� ,:i. ��.� .�-.,Yh'^r'� �. �.� ..�� ■ � � - ��.� ��.� . �%" t:�. I �:�.� `�� : l( << � � � SCANDIA � _ , �; �.__ � ■ :��. � - ��; �,��.��., ,x�.am*r'�� ' �,..a �� , ;,�IE� w.-��it f��' ; cs.k�Y� ��1� �lCY�Y �fr' ��„a.�a 'E_-�� m ��a � . t.t:�r,iirlC;�i� ��1�.��-�1� .�@�� "e�.�� a�i:9 �E3!1�'��:' --"'�'�.._ �@!!trT'�r�fu�i �i. . ■ ■ : Project Understanding � The City of Scandia has identified the need for an Uptown Wastewater System Master � Plan to address concerns regarding the viability of the City's existing wastewater collection and on-site drain field system, as well as evaluate a future wastewater drain field site. . In addition, the City of Scandia would like to review the current wastewater budget and . proiect future wastewater rates if expansion to the system is feasible. � �, We can provide the Scandia is a rural community with a population of 4,195 and most households are served � fu I I ra nge of services by individual on-site septic systems. The needed to com plete al I City's Village Center consists of a number . , of commercial enterprises currently served aspects of this pro�ect by the City's existing centralized septic, � for the City of Scandia. collection, and drain field system. There are ■ approximately nine connections to the City- owned system. The City's Ordinance No. 55 ■ allows for the City to bill each user for the cost of operations and maintenance based on out-of-pocket expenses. Bills are allocated to each user based on water meter readings, ■ although in the RFP it states that actual practice differs from the ordinance. � The RFP indicates that the capacity of the existing system is 2,000 gallons per day, with a ■ total design flow of 4,060 gallons per day. The design capacity of the system will need to be confirmed. The condition of existing septic system is unknown; however, it is suspected ■ by Staff that the system is close to or at its maximum capacity. If so, no other connections should be made until the completion of this Wastewater System Master Plan. i We are proposing to provide engineering services related to the Uptown Wastewater System � - Master Plan, including the evaluation of the existing and proposed drain fields, calculation ■ �^� of the existing and proposed wastewater flows, and estimation of both operations and J maintenance and future expansion capital costs. We can provide the full range of services , &.a�,,�<- , needed to complete all aspects of this project for the City of Scandia. � Project Understanding 1 � � � � � � � , � S � � � � � � � � � � � ' , � � � e � � � , � a ■ ■ _ -,: u own � �� .�� . . ,- � � � , a� . V�IASTE��JATER SYSTEM --��- � �� ■ • - • • � ��„� _ � .� j � �� .� - - � i .'� �^;� , _ �,'�.�.a ;�-,—� � -��_ , I' � � ,,.�, , .� �s. � SCANDIA ^'�� t;� ■ � �, �, ,� ■ F�� ,�- �� ■ ■ ��s�f ,__ - l . - ■ ��- ■ . . . _ . . _ __�� _ ■ ■ : Project Approach � � Scope of Services ■ WSB is teaming with S-P Testing to deliver a wide variety of experfise to the City of Scandia. � WSB and S-P Testing have a wealth of experience and knowledge relating to projects similar . to Scandia's. Our references and project experience are shown in the following sections. ■ WSB's water/wastewater group will lead the project, and is available to begin work immediately. WSB staff will coordinate the efforts for the project and will communicate � with S-P Testing effectively to minimize the number of contacts for the City. The proposed project team, their qualifications, and experience are shown in the following sections. � � The WSB team's project approach and scope of services is based on the RFP, our discussions with the City staff, and includes our extensive experience on similar projects. . Following the work plan, we have provided an hourly estimate of the time required to perform each task. Tasks may be removed from the project, depending on the potential � solutions and the City's project intentions. The hourly estimate we have included is based on the tasks required to complete similar projects. � � Task 1 - Existing Wastewater System Evaluation 1.1 �t��cl �." �- "�ie�ti.�g -A kick off ineeting will be held to collect initial data ■ and meet with City project leads. At this meeting we also would like to discuss ■ the City's plans for growth and overall City goals for the project. It would be beneficial to discuss which areas of the City have the potential to expand in the � future and the zoning requirements for each potential expansion. In addition, - to make the project move forward as quickly as possible, we suggest that either ■ wSB the City gather all available information on the existing septic system and ■ - . proposed site prior to this meeting or allow WSB access to the files to gather that &Asso�rotes,�„�. information. • Project Approach Scope of Services 2 s ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ a ■ � u own � WASTEWATER SYSTEM � . - . . ■ 1.2 Idenrit`v Wastewater System UsPrs —A portion of this task has been presented in the RFP However, WSB will also quantify the usage of each user to r evaluate the remaining capacity of the existing septic system, with the information � .;;` � .� � SCANDlt� available at this time. In addition, WSB will qualitatively characterize the waste ■ stream from each user to identify the need for high strength/high volume surcharges. No quantitative testing will be performed for each individual user; � however, we recommend that we conduct a short interview with the users. The ■ purpose of this interview is to discuss the type of waste from each user, as well as volume and time of peak usage. ■ 1.3 ., , or,�, u ,, ., ^r_>lt<_�c�ru,, � Cn�crrity—The ■ capacity of the existing system will be verified and the remaining capacity will be quantified during this task. It is assumed that existing septic tank sizes and pump ■ sizes will be available to analyze the remaining capacity. 1.4 D=� . +-•c ,nrerat�� —The potential for I/I will � be determined based on available information only. Desireable information would ■ be pumping run times and durations, date of pipe construction for each segment, City rainfall data, or any available televising or maintenance records. I/I will also . be quantified based on this information and, if I/I is determined to be contributing to the system's capacity shortfalls, recommendations for rehabilitation will be ■ presented to the City. � 1.5 i��.«�sr•��X�t�� xi�r,��,, f3+�r;r� �'tf-;.r _We have included S-P Testing on ourteam to complete an evaluation of the existing drain field to determine if the area is ■ at capacity and reaching maximum treatment potentia) or if there is still reserve capacity. We will take a wastewater sample at the drain field to test for treatment � parameters, if there is an available place to gather the sample. We will also ■ perform soil borings at the existing drain field site to contribute to the compliance inspection findings. � : DELIVERABLES: r _ ■ ■ - - - ■ _ _ ■ � Task 2 - Potential Expansion or Relocation � : Recommendations � - 2.1 C>ev�in;. � ��;;;,r? C`r��.rc+�y — Based on the information presented by the ■ City at the initial kickoff ineeting, WSB will calculate the potential wastewater wSBusage for the ultimate expansion. The City and WSB will identify any potential . � , users to whom the wastewater collection system should extend, as well as any &Assoc�ates./n��. current users that wish to internally expand, if necessary. ■ Project Approach Scope of Services 3 s ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ � ■ ■ ■ ■ ■ ■ ■ ■ ■ � � � u ow n � WASTEWATER SYSTEM � . - . . � 2.2 t?eve?op Hig1� Strength High Volurne User Polrcy—WSB will identify any current users that could be classified as high strength/high volume users with the ■ � , , previous task. However,this list will be expanded to cover any future users, based SCANDlt� on discussions with the City and any zoning restrictions for future users that could � • potentially connect to the wastewater system. 2.3 �:='t�:a�te �'��pos�e� C,t�,-�.n.v�ed �rcxin Fae(c! Sr�� —S-P Testing will ■ evaluate the proposed drain field site, which the City has previously purchased. ■ We will evaluate the site for capacity based on the acreage of the site, as well as utilize soil borings to evaluate treatment efficiency. � 2.4 c��ciUc�r� l�ep�i�rory� �hanges — Both WSB and S-P Testing have contacts at . the governing regulatory agencies. With this task, we will provide a summary to the City that will identify any changes in regulations that are anticipated based on ■ conversations with these contacts. ■ : DELIVERABLES: ■ - ■ - - ■ _ ■ � � Task 3 - Financial Review 3.1 �ev�f�.�� tN 'ri/�as�Fe��.�:�t�r Bur�qet and Bilfir,� —WSB will review any � budget and billing information that the City can provide at the time of the kickoff � meeting. We will evaluate the method of billing as it is stated in the RFP, and confirm that the actual process differs from the ordinance language. WSB will . provide sample ordinance language if changes are recommended. 3.2 -�� 1�aer�c.�oz��rts and M�air��r.:•, ,�•�� l0&M) Costs —WSB and rS-P Testing will provide the City with estimated future O&M costs for the relocated ■ and expanded system. These costs will be used to recommend changes to the user fees, if changes are determined to be necessary. � 3.3 Fst�rnate Capita! Casts for Replacing andjor Expanding ihe Existing Wastewater System —Estimated costs will be provided to the City for budgetary � purposes and will include both contingency and indirect costs. The costs ■ presented will cover all recommended system improvements and expansions; rehabilitation related to I/I problems; and/or relocation/expansion of the existing ! system to the City-owned proposed drain field site. ■ 3.4 �f'-� _ �.-�7c. U.e� R�t� �hor�c�e; —WSB will provide recommendations - for user rates to include both existing O&M costs as well as expansion costs, � ,/,A� depending on the recommended timing for expansion. If the timing of the ��J expansion will be prior to when the costs can be reasonably collected, we can ■ �.a.sso�— , work with the City to recommend funding options as an additional task. ■ Project Approach Scope of Services 4 � � � � � � � � r ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ r ■ ■ ■ ■ ■ ■ ■ ■ ■ s ■ � u own � WASTEWATER SYSTEM � . - . . DELIVERABLES: ■ � . . � SCANDIA ■ ■ - - - - � Task 4 - Final Report Preparation ■ 4.1 ::= < ¢' k� . � �g-�r.,, .,:.,., ar�ei Caiy fteview ,lrleeti�g -WSB will draft a report to include all of the above deliverables and present to the City staff for ■ review. Aher the City has a chance to review the document, we will meet with the staff to address any concerns or clarifications prior to finalizing the report. If the � City staff deems it appropriate, Council members are welcome to be included in this process. ■ 42 -.;;��rt-WSB will combine all gathered information, including ■ comments from City staff, and incorporate it into the final Uptown Wastewater System Master Plan. ■ � 4.3 -' ' .'�•= �, t:�:;r;;i: -WSB will be available to present the report findings . to City Council at a regular Council meeting. Recommendations for the City's next steps will also be presented at that meeting. � � DELIVERABLES: _ , ■ ■ ■ - - - - � City of Scandia Tasks ■ . In order to complete our tasks, we ask Scandia to provide the following: • A designated project contact person � • Answers to project-specific questions ■ • Requested information and decision-making regarding project direction during the course of fhe project � • Attendance at meetings when requested � • Procurement of additional testing services not included in this scope of - services,but later deemed necessary as defined in the contract documents ■ �v�+ • Necessary easements and easement information � `� • • Communication with commercial property and business owners • Project Approach Scope of Services 5 � � r ■ ■ ■ � ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ � � _,,:,,�- ■ �' � +` " :i�;��\:r U O�� T� �i s i�r., _ ' � - .�� G �� '�. WASTEWATER SYSTEM � � � �° i� � � � - ` � 111 � , , � �. � � . - . . �°:.� ; � � 11 `-_�___ ` ■ u'v ^ � � s �� d -bt��I* , . . � . . ; , . . �� -'� ��u, ..�� ......�:�� . � �1' - �__, �- � - �, .. i .�r� • � �I ■ '. . .. ' � � . ... .._ .. -.. - '— — '— —_ � � . . .._. , . _. , _._.. SCANDIA ' '' - . . _, _.�._ ;,,�� -W- _. - _`x^ � � - � . - .�. -=�--...r_,.. ■ �� - ■ ■ : Project Team , The team leader is WSB & Associates, Inc. Driven by leaders with a strong, creative ■ spirit and a bold vision, WSB is a 150-person Minnesota engineering firm and is a leader in developing the people, processes, and experfise that allow us to focus on our clients' � needs. Founded in 1995, with offices located in Minneapolis and St. Cloud, WSB ! provides municipal, fransportation, structural, water resource, environmental, construction engineering, and planning services to government and industrial � clients. First and foremost, we are a solid technical firm — but our thought process bends toward innovative, creative solutions that ultimately lead to cost-saving, reliable ■ designs. WSB fervently upholds the core value and imporfance of our engineering and are committed � to our industry and the clients we serve. M�SS�ON � We are committed WSB is teaming with S-P Testing to offer the City ■ of Scandia a full service team with experfise in the to p rovi d i n g q u a I ity field of wastewater collection and treatment system i nfrastructu re � development design. . . engineering � We have included the capsule descriptions of the services i n a ti mely experience of each of the team members selected ■ specificallyforthis project. Several projects in which and cost-effective ■ team members have been involved are detailed in manner, utilizing an the Project Experience section that follows our team experienced and � information. qualified staff in � W5B Project Team an environment of � - IAMIE WALLERSTEDT PE trust, respect, and � _ Project Manager � o p po rtu n i ty. � Jamie will serve as the Project Manager ■ /� and will be responsible for leading and ■ coordinating the work within the WSB team, staff scheduling, and overall project - management. She will make certain that the project meets a high quality standard, is ■ wSB delivered on time, and within budget. Jamie will also lead any stakeholder efforts that are � requested by the City. � &Associa7es,Inc , ■ Project Team 6 � � � � � � � � � � � � � � � � S � � � � � � � � � � � � � � � � � - ` �': � �*.e �` � �az, � ` � ' � �� u own � - �� M . ,� n� � UVASTEWATER SYSTENI � �� _ �� "� • , � . - . . � � =;, , , ,�, ■ �� .,. i.� . 4 � � SCANDIA ■ Jamie has over nine years experience in project planning, working with state and federal funding agencies, reporf preparation, preliminary and final design, specifications, cost � estimating, and providing construction administration on numerous water and wastewater projects. Jamie's wastewater experiences includes the design and construction of pumping � stations, comprehensive wastewater plans, infiltration and inflow studies, and collection ■ system rehabilitation projects. � TOM ROUSHAR, PE Project Advisor and Quality Assurance/Quality Control � � Tom will seroe as the project advisor and as such, he will make certain the necessary ,�,. , � resources are available for the project team. He will work with Jamie to make sure that �. the project is completed within the expected time frame and meets the expectations of ■ �'� ' the City. Tom will be available to ensure the project is delivered at the highest quality y� �•/ to the City. Tom will be responsible for contract management and also provides a � second point of contact for the City, should they desire it. � Tom has over 35 years of experience serving as project/engineering manager for capital � improvements covering all facets of water supply,wastewater collection, conveyance and treatment. His wastewater experience includes comprehensive sanitary sewer plans, infiltration/ ■ inflow (I/I) studies, sewer system evaluation surveys, and sewer system rehabilitation. ■ BJ BONIN, PE ■ Project Geologist BJ will assist Jamie with identifying constraints, such as well setbacks depth to groundwater, , , depth to bedrock, etc. pertaining to the existing and proposed drain field sites. BJ has �� over 1 5 years of experience in geology, wells, and municipal engineering projects. � i BJ's expertise lies in bedrock mapping, wellfield development, and well construction including planning, design, cost estimating, and construction inspection. BJ also has � F`� experience in water main, water tower, and sewer construction. He has additional ,'� . experience in surveying, GIS, aquifer-testing, and geological exploration. ■ Subconsultants � S-P TESTING ■ STEVE SCHIRMERS ■ Septic System Design - S-P Testing was established in 1 980 and has designed over 7,000 ISTS's and several cluster ■ �^� systems. Steve has expertise in the evaluation of existing on-site sewage treatment systems J for compliance, soil borings, and percolation tests for new on-site systems. Steve also ■ �.asso<- , specialized in designs for small lots and lots with problem soils, using pre-treatment. ■ Project Team 7 � ■ � � � � � � � � � � � � � � � � � � � � � i ■ ■ ■ ■ ■ t ■ ■ � ■ � .....,�;. . .. . � . . .._ . . .. , ..-. . .,. � J...'�_ �� i _... %/ �/�_ .`-� . � � � � R4 � : . � � ..1.�{ ��''.t �� '�.�h' ;� /�C ,�, �r . - � �� u own �,j� 4s , � � � fi � �:� � i �,�;, , r, , , � � �a , a� � WASTEWATER SYSTEI�.'� �� ;; .�zY��°�' -��_ � � �fz � '� �-� � �, r�. _�'�� '��k x i � • � • � � � t y �� _. �T:i i� . �'�l% � ti�'-�`` ��.. � `� �� '� ,N-h a, r " I t I�� 1�_�� ,.�IP- � ' � �� II II� ��liillllll � : . �;;..� ';� r a " ' � � �`_ � � �i/ m � � � 4" � �: � , ,� � SCANDIA � F-_ . . . �CANDIA BIiTIK_ '� .. �c;�- �t S�1 "'".r�i9j V,. "� -- . . ■ � �i � � � �--Rl� . �C+y �C _�_ - �+ <. � ..t. k' •F' � . a�� A F�.'„'-' � � �_�,� , �� r � � � Pro'ect Ex erience i I p ■ The following are some examples of experience relevant to Scandia's project that have been completed by either WSB or S-P Testing. We have a depth of experience in working . with projects similar to this within the last seven to ten years, and have listed several of them below. We have included references for several projects to highlight our experfise in working � with small communities, wastewater system design, and utility rate studies. We encourage ■ you to speak with our references about working with us and our abilities. � Small Community Expertise � CITY OF GRANT, MN � >, ,; r ��:��,. �iiy CFz.rk -- b�� .-`�:� �'.:=t�3 WSB has been working with the City of Grant since 2000. Although Grant is near the Twin � Cities, it has been able to remain a rural community by adopting policies preserving very low density development. Due to the absence of an industrial or retail tax base and a very small � commercial zone, the City has been and will continue to be fiscally conservative to keep , taxes low for its agricultural, rural, residential, and seasonal residential properties. . The City currently does not have a sanitary sewer system, but has faced pressures from state agencies to construct one. WSB has promoted Grant's fiscally conservative policies when ■ completing street construction and utility projects. � CITY OF MAY TOWNSHIP, MN � 6i�"s ��.��+;{tf�: �`c�v. :��a��. �Fiair — 6`� ' �33.597f� WSB has worked with May Township since 2010 to complete a variety of plan review and . grading projects. Similar to Grant, the Township's focus is fiscal conservation and WSB has supported the Township's policies when completing the projects. In addition, WSB has ` worked with the Township with regards to their Big Carnelian 201 Septic System that serves ■ - . 90 homes around the Big Carnelian Lake. WSB staff have been in touch with Pete Ganzel of wSBWashington County to address stormwater flooding issues related to that septic system. � �.asso�- . • Project Experience 8 � r ■ s ■ ■ i ■ ■ ■ ■ ■ i ■ ■ t ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ r ■ � ■ � ■ � � � u own � WASTEWATER SYSTEM ` . - . . . Wastewater System Expertise ■ ' �> � CITY OF AFTON, MN � SCAN�� Sara Irvine, City Ac�►ninistrator - 651 .436-3674 � WSB has been working with the City of Afton since 2009 to complete a variety of projects. Recent projects include identification of infrastructure needs for flood mitigation and � evaluation of alternatives for a wastewater collection and treatment/disposal system to serve � the "Old Village" area. WSB attended multiple meetings with Senator Katie Sieben, Kent Lokkesmo (Minnesota DNR), and the Mayor and City Administrator. At these meetings, ■ WSB effectively described the City's infrastructure needs for flood mitigation and wastewater collection and disposal. The result of the discussions was a successful application for a � flood mitigation grant that placed the City in the 2010 state bonding bill. WSB has recently submitted an application to the MPCA for Technical Grant Assistance to prepare a facility ' � plan for a wastewater collection and disposal system to serve the "Old Village" area of � ■ ARon. � CITY OF NORTH BRANCH, MN Jul ,:�1. City EngineeY - 651.277.5224 � Since 2000, WSB has worked with the City of North Branch to improve the wastewater ■ system of this growing community. WSB has designed and managed the construction of numerous wastewater system projects necessary for increasing system capacity and ■ rehabilitating aging portions of the City's wastewater infrastructure. �¢�� ! ' - As the City's aerated lagoon wastewater treatment system neared capacity, WSB � �, \ ��' designed and managed construction of a wastewater treatment plant expansion , -C' that changed the City's process to a mechanical plant. Changing the City's �_ ■ � y ssT�'�'�� +, treatment process required a preliminary engineering report detailing the project '�': �-_ _��r�c _ _ , construction, o perations, and maintenance costs to determine the most cost- ■ -''' effective solution for wastewater treatment. � Preliminary planning for expansion of the City's wastewater collection system was completed and is updated occasionally to ensure systems are sized adequately and the most � efficient wastewater system is constructed as the City grows. WSB has designed new IiR stations ■ and sewer mains to collect and convey wastewater to the treatment plant in accordance with preliminary planning efforfs. Additionally, many sewer construction projects have required ■ coordination with the Chisago County or the State of Minnesota. We can provide a more detailed description of specific projecis we have undertaken for North Branch, if you desire. � � CITY OF MINNESTRISTA, MN WSB and S-P Testing were both involved with the City of Mlnnetrista's City Hall Expansion rproject. As City Engineers, WSB provided the engineering services to design and construct - the site grading, water system, and wastewater collection system. S-P Testing was involved to ■ wSB provide expertise related to the septic system design, as the City Hall site is located in a rural � area of Minnetrista. , �.ass��m�e,.�„< . a Project Experience 9 � � � � � � � � � , � � � � � � � � � � � � � � � s ■ ■ ■ ■ � s � � � u ow n � WASTEWATER SYSTEM � . - . . � CITY OF LAKE ELMO, MN ■ ` �� S-P Testing led a project to design and construct a cluster septic system to service eight SC,ANDlti homes and four twin homes with sanitary sewer in the City of Lake Elmo. In addition, their � scope of services included the evaluation of the existing failing constructed wetland system ■ prior to constructing the new septic system. � VETERANS CAMP BIG ISLAND, CITY OF ORONO, MN . S-P Testing was involved to design and construct a septic system at the Veterans Camp Big Island. The project consisted of connecting three cabins, a campground, shower house, and . reception hall to the system. ■ Utility Rate Studies � CITY OF PRINCETON, MN � Jay Blake, Com�riunity Development Director - 763.389.204Q The City of Princeton was in need of a wastewater treatment plant expansion � � � and hired WSB to evaluate the existing rate structure in addition to providing ■ . _ recommendations to cover both the operations and maintenance and capital , � costs of building the expanded system. The project involved working with . 3� USDA-RD, who was proposed to fund the project when evaluating the capital o" � � costs and user rate increases. Both Jamie Wallerstedt and Tom Roushar were t�. � ■ � � '�-�-. involved with the project. The project also included evaluating a high industrial �`. =�� { user surcharge rate to provide the City with an income based on high volume and � ~\�,,.�' high strength users. � CITY OF NORTH BRANCH, MN � 1uE� 'ity Enginee 177.5224 The City of North Branch was in need of expanding and rehabilitating their aging wastewater � infrastructure. Several sewer mains and the City's treatment plant were planned to be ■ replaced or expanded. WSB worked with the Clty to evaluate their existing user fee structure and provided recommendations for rate increases and for sewer funds to cover different ■ aspects of the system. Those aspects included operations and maintenance, initial capital, and expansion costs. � � � � - ■ wsB ■ &Assoc , � Project Experience 10 � , � � � � � � � � � � � � � S s ■ ■ ■ ■ ■ i ■ ■ ■ ■ ■ ■ ■ ■ ■ � � ;,.� � � � �� '� '` �� ' '��.� � � uownl -_� _ _ _ � � � , �_____ �: ,,,� -� • � — t t ; `+ .- _ � �GjASTEb"4�ATER SYSTEM �,_ -��y�.�--�_` _ _ -� _ �� . " � ■ � � � • �' � �"m � 1�9 �'�`'�s..ie _�,%-" �' �t' C.a �__,�:�-- r: ; � ' � � � A.�� f.�`, � � M � ; � � SCANDIA � . `+ � -� �/� � � �� c,� �� fl � 11 , ��,t � 7 �i � - r� �E si � ., . : � _ "i ` � ,. �; ii.,�r,~ j�!!I =f: �_1'�r � - ,.�„_.. - ;,h.- . . ■ S -.w�.• . � : Pro'ect Schedule ■ � � The WSB team's preliminary schedule to complete the project is outlined below and is based on the City's RFP It is WSB's belief, and therefore our commitment, that the project will . be completed on schedule as outlined below. We will use successful project management techniques to maintain the time and deliverable commitments for this imporfant project. � � Proiect Milestone Date � ' . Proposal Interviews (if Required) ........................March 8, 2011 � : : Notice to Proceed............................................March 15, 2011 � ; Kick-off Meeting with City................................March 22, 1011 � ; Study Development/Soils Testing ...................April - May 2011 � � Report Preparation/Coordination with StafF....May- June 2011 � � Study Completion/Presentation at Council ......... June 21, 2011 � � � � � - . � WSB ■ &asso< . ■ Project Schedule 1 1 � , � � � � � � � � � � � a ■ ■ ■ ■ ■ a ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ , � � u own � WASTEWATER SYSTEM � . - . . r Fee Estimate �� f,-��: ■ SCt1NDT A The cost to provide the scope of services outlined in this proposal will be billed on an hourly lt� ■ basis based on our current hourly rates. We are proposing to complete the requested engineering services for a not-to-exceed fee of $14,802. A total labor hours and fee for � each major task is shown in the attached fee spreadsheet. � � . . � Costs associated with word � Principal $134.00 processing, vehicle mileage, : � cell phones, reproduction : Associate $126.00 ■ of common correspondence : Sr. Project Manager/Sr. Project Engineer $121.00 and mailing are included in : . our hourly rates. ; Project Manager II/Project Engineer III $1 12.00 Project Manager/Project Engineer II/Engineering Specialist III $105.00 � Reimbursable expenses � include costs associated with : Project Engineer/Registered Land Surveyor/ � plan, specification and report : Engineering Specialist II $96.00 ■ reproduction, permit fee, : Graduate Engineer II/Engineering Specialist I/ delivery cost, etc. � Sr. Construction Observer $86.00 � Graduate Engineer/Engineering Technician V/ Rate Schedule is � Construction Observer $76.00 r adjusted annually. ' $72.00 Planner ■ Engineering Technician IV/Scientist III $68.00 � Engineering Technician III/Scientist II $62.00 ■ Engineering Technician II/Scientist I $56.00 � Engineering Technician I $49.00 . Office Technician II $62.00 Office Technician I $33.00 • Survey (Two-Person Crew/GPS Crew) $140.00 � Survey (Three-Person Crew/Expanded GPS Crew) $167.00 r w - � WSB ■ ��.s.,.,� • � Fee Estimate 12 � � � � � r ■ ■ r � ■ ■ ■ ■ ■ ■ ■ ■ ■ r ■ ■ ■ r ■ ■ ■ � � a ■ s ■ a ■ ■ ■ ■ ■ ■ s ■ ■ ■ ■ ■ w ■ ■ s ■ ■ ■ ■ ■ � ■ ■ ■ ■ ■ ■ ■ ■ SCANDIA Fee Estimate Task Number and Description Senior Project Engineering O�ce Tech S-P Testing Project Manage� Engineer Specialist I Total Hours Total Labor Cost 1 EXISTING WASTEWATER SYSTEM EVALUATION Kick OtF Meetin 2 4 6 $ 636.00 Wastewater S stem User ldentification and Classification 1 4 5 $ 510.00 Existin Pum in and Collection S stem Ca acit Evalualion 1 8 22 31 $ 2,654.00 Infiltration and Inflow Potential Determination 1 4 5 $ 510.00 Total Estimated Hours and Fee for Task 1 5 20 0 0 22 47 E 4,310.00 2 POTENTIAL EXPANSION OR RELOCATION RECOMMENDATIONS Expansion Capacit Development 4 5 9 $ 784.00 Hi h Stren thlHi h Volume User Polic 2 4 6 $ 636.00 Pro osed Cit -Owned Drain Field Site Investi ation 1 8 4 14 27 $ 2,358.00 Regulatory Change Evaluation 2 4 2 $ 808.00 Total Estimated Hours and Fee for Task 2 5 20 6 0 19 42 S 4,586.00 3 Financiai Review Existin Wastewater Bud et and Billin Review 2 4 6 $ 636.00 Future O erations and Maintenance Cost Forecast 2 4 $ 636.00 Capital Cost Estimate for Replacin and/or Expandin the Existin S stem 2 6 $ g28.00 User Rate Change Recommendation 2 8 10 $ 1,020.00 Total Estimated Hours and Fee for Task 3 8 22 0 0 0 16 S 3,120.00 4 Final Re rt Pre aration � Dra(t Report and Cit Review Meelin 2 8 4 14 $ 1,268.00 Final Report Preparation 2 4 4 10 $ 884.00 Presentation to Cit Gouncil 4 4 $ 384.00 Total Estimated Hours and Fee for Task 4. 4 16 0 8 0 28 S 2,536.00 - Total Estimated Hours 22 78 6 8 41 133 WCQ Hourl Billing Rate $ 126 00 $ 96 00 $ 86 00 $ 62.00 $ 80.00 J� Total Cost by Labor Classification $ 2,772.00 $ 7,488.00 $ 516.00 $ 496.00 $3,280.00 E 14,552.00 - �_�.,�.s.,crUr�.,.�n�� ADDITIONAL EXPENSES Lab Samples 5 250.00 13 Fee Estimate TOTAL ESTIMATED FEE FOR THE UPTOWN WASTEWATER SYSTEM MASTER PLAN RFP S 14,802.00 r ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ w ■ ■ a a ■ ■ � ■ ■ ■ ■ ■ ■ ■ ■ ■ ■