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10. Report from Chief regarding position change from volunteer to part-timeItems that will be affected by new fire chief schedule 1. Personnel Reviews a. Must do 25 to 30 each year b. Create training goals and needs 2. Personnel files a. Includes i. Tracking training in fire & EMS ii. Track promotions iii. Track pay scale iv. Track discipline 3. SOG’s - Create needed procedures and review at least annually. a. These give all members the same rules to follow and direct others with uniformity. 4. More in depth monthly city reports a. Include more items accomplished each month. 5. Detailed end of year report. a. More in depth report to be posted on city web page 6. Update and review existing/new preplans. a. Keep plans current. 7. Attend meetings at the county. a. These are almost always held during business hours 8. Attend annual chiefs conference a. Week day/night conference. 9. Attend national conference a. Large demonstration and classes (week day) 10. Preform hose testing a. Required annually 11. More in depth monthly budget review. 12. Create annual budget 13. Attend national fire academy. a. Paid for by federal government, week long class in Emmitsburg Maryland. 14. Computer/IT support 15. Work with county to implement new dispatch system 16. Work with bold planning to create EOP. 17. Work with community to follow address ordnance 18. Research vendor pricing for consumables to achieve best pricing. . Duties ● Verify fire calls entered into MNFIRS are correct (Assistant Chief also) ● Coordinate and approve payroll (Assistant Chief also) ● Meet with vendors and order equipment ● Meet with FF to discuss equipment needs = not completed efficiently ● Approve equipment repairs ● Track consumable inventories – e.g. Foam, cleaning supplies, hose, floor dry, water and Gatorade ● Track turnout gear – Boots, pants, helmets, coats, SCBA mask ● Track radio and pager inventory, repair, and batteries – Bi annual battery reconditioning/charging (Assistant Chief also) = not completed efficiently ● Track box light and flashlight inventory and repairs = not completed efficiently ● Track SCBA ● Prepare and monitor budget ● Review and approve invoices from vendors ● City council meetings ● Outside meetings – Washington county chiefs association, CAP City Regional meeting (Assistant Chief also) ● Fire prevention = not completed efficiently ● PR events = not completed efficiently ● Firefighter recruitment and retention (Captains also) ● Work to maintain/improve ISO rating ● Coordinate training (Captains also) ● Respond to fire/medical calls ● Coordinate with fire investigators ● Coordinate with relief association = not completed efficiently ● Coordinate outside trainings and schools (Captains also) ● Grants = not completed efficiently ● Meet and work with WASHCO dispatch on new CAD dispatching system – update officer and phone list ● Meet with neighboring fire departments about response and mutual aid = not completed efficiently ● Training burns (Assistant Chief also) (Captains also) ● Annual relief fundraiser ● HR for fire department = Is very time consuming ● Monitor fire response and training percentages – meet with members (Captains also) = not completed efficiently ● Prepare reports and requested information by various groups. E.g. city council, washco, state & federal (Assistant Chief also) ● Create, update, review, disseminate, and train on new or existing FD policies, SOG’s, and SOP’s. (Assistant Chief also) (Captains also) = not completed efficiently ● Coordinate with PD and public works on response, infrastructure, and any other issues = not completed efficiently ● Resolve radio and pager issues (Assistant Chief also) = not completed efficiently ● Facilitate hiring from application through probation (Assistant Chief also) ● Organize fit testing and medicals (Assistant Chief also) ● Update maps ● Meet with local newspaper/ PIO activities ● Gas monitor calibration and paperwork (Captains also) ● Issue special burn permits ● Work with the building department on new roads, development, and plan review = not completed efficiently ● Monitor severe weather sirens – coordinate repair and maintenance = not completed efficiently ● Return phone calls (Assistant Chief also) ● Emergency management for city ● Develop and update city EOP ● Active shooter policy and response plans = not completed efficiently ● Pre-fire planning (Assistant Chief also) = not completed efficiently ● Modernizing the FD = not completed efficiently ● Meet with DNR or 3rd party contractors on prescribed burns ● Track gear washing = not completed efficiently ● IT repair and needs for fire department = not completed efficiently ● CIP – equipment replacement program and truck replacement committees ● Coordinate facilities maintenance and repair = not completed efficiently ● AED maintenance and tracking New hours worked for City This is a touchy area we have to work with the FLSA rules. The stipend is based on 23 hrs per week. Not sure on which days I would be at the station yet, but would be there 3 days per week. It would be a mix of week days 0800-1630 & 0930-1800. Since I will still need time in the evenings to meet with members of the department that work during the day. The new stipend is to replace the current stipend. There are no set hours for this. It is a flexible schedule to avoid overtime and full time status and is not tied to the call wages. If you would like to make this a defined shift or want more control over hours worked you should consider just changing the chief pay scale and have the chief clock in when ever working or going to a call/training. The wage for this position that I am comfortable with is $28.00/hr. The average wage for a chief is $34.62 plus benefits as of May 2011, as stated by the U.S. Department of Labor's Bureau of Labor Statistics. I also attend, evening meetings(WC, City, Regional, Fire training, EMS training) & emergency calls. These will all count towards the 40 hrs rule. Chief attends 4 fire trainings per month, Monday 1830 (Fire training) 3hrs Tuesday 1830 (Rescue Training) 3hrs Monday 1830 (Fire Training & Business meeting) 3hrs Saturday 0830 (make-up training for the month) 3 hrs Washington county chiefs every other month in Oakdale 3hrs CAP city regional meetings twice per year. 4hrs City council regular meetings 3hrs City work sessions as needed 3hrs same night as WC Chiefs meeting Other Officers The job that the officers do is in there job description and they have as little available free time as everyone,there tasks will not be affected much by this change. I will work on there job descriptions as part of my duties and part of there reviews. Duties See duties list Qualifications that should be updated ● Four (4) years Fire supervisory experience. Fire service supervision prefered ● EMT Certified ● NIMS training up to ICS-300 within 1 year of appointment ● Budgeting experience ● Measurables ● # of facilities requiring pre-planning ● % of pre-plans completed ● # of pre-planning inspections this year/ % of total ● Annual update of EOP ● Annual update of COOP ● # of firefighters / % of authorized ●