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5. Discussion on fire services agreement with May Township Staff Report Date of Meeting: April 4, 2018 To: City Council From: Neil Soltis, Administrator Re: Fire Service Agreement with May Township Background: At the January 3 Council work session May Township Board Chair Bill Voedisch discussed the continuation of the agreement with May Township to provide fire protection services. The current agreement expired on December 31st, but provisions in the agreement provide for continued coverage until a new agreement is in place. Voedisch explained that they want to base the annual charge on the formula contained in the League and Township Association model fire services agreement. May Twp. has used this formula in their agreement with Stillwater for fire services for many years. The current calculation uses only population in determining a contract cost with Scandia. The model formula uses 3 measurements: population, assessed value of property, and number of runs based on a 3 -year rolling average. Voedisch said their planner and assessor will work on generating the report of assessed valuations. The Council was in agreement that this methodology could be used if May Township doing the legwork. May Township has provided information regarding the factors. There is a small difference between the information regarding the number of households that is in the process of being resolved. Depending on an agreement as to the number of households the May township % of the budget would be either 11.11% or 10.8% of the cost to operate the Fire Department. The resulting May Township charge would be $37,033 or $36,028. Issue: Should a revised Fire Services agreement be drafted using the 3 factor formula proposed by May Township for Council approval at the April 17 Council meeting? Fiscal Impact: The charge in 2017 was $34,212. Options: 1. Utilize the 3 factor formula in drafting the new agreement 2. Negotiate an amount based on the previous agreements Recommendation: Option 1 FIRE CONTRACT CALCULATION ESTIMATED ESTIMATED COMBINED AVERAGES FIRE RUNS POPULATION BLDG VALUE TOTAL AVERAGE Scandia 87.02% 90.12% 89.54% 266.68% 88.89% May Township 12.98% 9.88% 10.46% 33.32% 11.11% Total 100.00%100.00%100.00%300.00%100.00% BUDGET COST OF FIRE PROTECTION 2018 Operating Costs $238,200 Depreciation $89,806 Administration (2% of Operations) $5,430 Total $333,436 2018 2017 $ Increase % Increase Proposed Actual (Decrease) (Decrease) COST ALLOCATION (1)Contract Amount Contract Amount Scandia $296,404 May Township $37,033 $34,212 $2,821 8.25% Total $333,437 Year Contract Price % Increase 2006 $20,890 2007 $21,516 3.00% 2008 $22,162 3.00% 2009 $29,266 32.05% 2010 $30,876 5.50% 2011 $32,574 5.50% 2012 $33,551 3.00% 2013 $34,558 3.00% 2014 $35,594 3.00% 2015 $32,248 -9.40% 2016 $33,216 3.00% 2017 $34,212 3.00% 2018 $37,033 8.25% 3 YEAR % of Total TOTALS 2017 2016 2015 FIRE RUNS Scandia 87.02% 516 167 167 182 May Township 12.98% 77 29 22 26 Total 100.00%593 196 189 208 Population Served (2016 Met Council Est) Population Households Persons / HH HH Served Population Served % Population Served Scandia 3,945 1,506 2.6195 1,506 3,945 90.12% May 2,761 1,079 2.5589 169 432 9.88% 6,706 2,585 1,675 4,377 100.00% Estimated Market Value of Buildings from Washington County Scandia 340,971,800$ 89.54% May 39,833,500$ 10.46% 380,805,300$ 100.00% From Nate Sparks 03/28/18 – May Township Data USE1_DESC DWELL_TYPE Count of DWELL_TYPE Sum of EMV_BLDG 100 Res 1 unit 13 0 Single-Family / Owner Occupied 152 32618700 100 Res 1 unit Total 165 32618700 125 SRR Single-Family / Owner Occupied 1 91900 125 SRR Total 1 91900 140 Res V Land 9 0 140 Res V Land Total 9 0 200 Agricultural 41 18800 Single-Family / Owner Occupied 14 2358300 200 Agricultural Total 55 2377100 211 Rural Vacant Land 15 0 211 Rural Vacant Land Total 15 0 305 Industrial 2 673000 305 Industrial Total 2 673000 931 Charit Inst 9 640700 931 Charit Inst Total 9 640700 950 MiscReported 2 0 Detached Structures Only 1 2781100 950 MiscReported Total 3 2781100 953 Co Srvc Ent 1 0 953 Co Srvc Ent Total 1 0 955 Co Srvc Other 73 338600 Single-Family / Owner Occupied 2 312400 955 Co Srvc Other Total 75 651000 958 Muni Srvc Other 2 0 958 Muni Srvc Other Total 2 0 965 T E Misc Co D 6 1 0 965 T E Misc Co D 6 Total 1 0 966 T E Misc Co D 7 1 0 966 T E Misc Co D 7 Total 1 0 981 State Acquired 1 0 981 State Acquired Total 1 0 Grand Total 340 39833500 From Nate Sparks 03/30/18 – May Township Data USE1_DESC DWELL_TYPE Count of USE1_DESC Sum of EMV_BLDG 100 Res 1 unit Single-Family / Owner Occupied 139 28775400 100 Res 1 unit Total 139 28775400 125 SRR Single-Family / Owner Occupied 1 91900 125 SRR Total 1 91900 200 Agricultural 2 8600 Single-Family / Owner Occupied 12 2103800 200 Agricultural Total 14 2112400 305 Industrial 1 652600 305 Industrial Total 1 652600 931 Charit Inst 1 10700 931 Charit Inst Total 1 10700 950 MiscReported Detached Structures Only 1 2781100 950 MiscReported Total 1 2781100 955 Co Srvc Other 2 338600 Single-Family / Owner Occupied 2 312400 955 Co Srvc Other Total 4 651000 Grand Total 161 35075100 From Nate Sparks 3/28/18 - Scandia USE1_DESC DWELL_TYPE Count of USE1_DESC Sum of EMV_BLDG 100 Res 1 unit 353 1150200 Detached Structures Only 13 293200 Single-Family / Owner Occupied 1468 288429400 Single-Family / Rental Unit 1 125800 Townhouse 4 999200 100 Res 1 unit Total 1839 290997800 105 Res 2-3 units Single-Family / Owner Occupied 2 592700 105 Res 2-3 units Total 2 592700 110 Apt 4+ units Single-Family / Owner Occupied 1 370600 110 Apt 4+ units Total 1 370600 125 SRR 50 39700 Detached Structures Only 1 19700 Single-Family / Owner Occupied 79 5512800 125 SRR Total 130 5572200 140 Res V Land 232 0 140 Res V Land Total 232 0 200 Agricultural 186 117000 Detached Structures Only 1 21300 Single-Family / Owner Occupied 74 15603200 200 Agricultural Total 261 15741500 211 Rural Vacant Land 92 17600 211 Rural Vacant Land Total 92 17600 252 Managed Forest Land 4 0 252 Managed Forest Land Total 4 0 300 Commercial 29 3880800 Single-Family / Owner Occupied 1 81300 300 Commercial Total 30 3962100 305 Industrial 28 1694700 305 Industrial Total 28 1694700 901 Schools-Public 5 6587000 901 Schools-Public Total 5 6587000 912 Cemetery-Private 5 0 912 Cemetery-Private Total 5 0 915 Church 2 0 Single-Family / Rental Unit 1 4051500 915 Church Total 3 4051500 918 Church - Other 1 728500 Single-Family / Owner Occupied 1 185500 918 Church - Other Total 2 914000 931 Charit Inst 8 3347900 Single-Family / Owner Occupied 1 135500 931 Charit Inst Total 9 3483400 940 Wetlands 1 0 940 Wetlands Total 1 0 941 ForestParkRefuge 38 0 Single-Family / Owner Occupied 1 84400 941 ForestParkRefuge Total 39 84400 951 Federal Property 2 0 951 Federal Property Total 2 0 952 State Property 3 0 Single-Family / Owner Occupied 1 129500 952 State Property Total 4 129500 953 Co Srvc Ent 1 105700 953 Co Srvc Ent Total 1 105700 955 Co Srvc Other 11 25000 955 Co Srvc Other Total 11 25000 956 Muni Srvc Ent 4 1077200 956 Muni Srvc Ent Total 4 1077200 958 Muni Srvc Other 57 1316500 958 Muni Srvc Other Total 57 1316500 959 Sp Tax District 2 0 959 Sp Tax District Total 2 0 962 T E Misc Co D 3 29 3000 962 T E Misc Co D 3 Total 29 3000 963 T E Misc Co D 4 2 0 963 T E Misc Co D 4 Total 2 0 965 T E Misc Co D 6 23 0 965 T E Misc Co D 6 Total 23 0 966 T E Misc Co D 7 56 0 966 T E Misc Co D 7 Total 56 0 967 T E Misc Co D 8 5 0 967 T E Misc Co D 8 Total 5 0 981 State Acquired 40 715600 Single-Family / Owner Occupied 1 497500 981 State Acquired Total 41 1213100 982 State Admin-DNR 1 0 982 State Admin-DNR Total 1 0 983 Co Admin-TaxForf 3 0 983 Co Admin-TaxForf Total 3 0 984 Public Hunting 1 0 984 Public Hunting Total 1 0 990 InLieuTx Co D 1 2 2541300 990 InLieuTx Co D 1 Total 2 2541300 995 InLieuTx Co D 6 1 0 995 InLieuTx Co D 6 Total 1 0 NULL NULL 4 0 NULL Total 4 0 (blank) (blank) 340480800 (blank) Total 340480800 Grand Total 2932 680961600