4.c) Community Center Projects in 2011 Budget Meeting Date: 05/10/2011
Agenda Item: �, �,
City Council Agenda Report
City of Scandia
14727 209�' St. North
Scandia, MN 55073 (651)433-2274
Action Requested: Discuss several projects relating to the Community Center included in
the adopted 2011 Budget, and give direction to staff.
Deadline/ Timeline: This discussion could provide helpful input for the Capital
Improvement Committee's upcoming meeting(May 19, 2011)
Background: • The adopted 2011 budget includes the following projects:
➢ City Meeting/Office Space Study ($18,000, Capital
Improvement Fund CIP Project A-001)
➢ Community Center Floor Replacement($10,000, General
Fund/Community Center Budget, CIP Project CC-001)
➢ Community Center Landscaping Improvements ($5,000,
General Fund/Community Center Budgetl Lawn Care)
• Before staff spends any significant time working on these projects,
we would like the opportunity to discuss them briefly with the
Council.
Recommendation: I recommend that the Council discuss the 3 projects and determine
whether the Council is interested in pursuing them in 2011.
Attachments/ • Excerpt of Capital Improvement Plan; Project Descriptions (A-001
Materials provided: and CC-001)
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(capital projects)
Page 1 of 1
OS/OS/11
-- ---------------
--. - ---- --------– ----—
� Project# [�-��l i Department Administration
Contact Administrator
i Project Name City Meeting/Office Space Study Type Unassigned
-----—--- ---
---- -- -------- -------- Useful Life 15 years
Category Buildings
Priority C: Worthwhile
;Descripaon ' Total Project Cosh $18,000
I
�lmprove/expand/remodel mceting space for City Counci]and office space for administrative staff.
�Architectural study would review short-term needs to reconfigure the existing city office space,as well as look at long-te,rm needs(10-20 years)for expanded
!building on Communiry Ce.nter site and possible remodelling of Annex(old Fire Hall.)
'Justification
�Fxisting office space is inefficient and lacks separation of public and private azeas.
!Short and long-tertn"permanent"solutions are needed to the space issue solved temporarily by relocation of the sheriff deputy to the Fire Hall.
�Nced to plan for long-team expansion aeeds for meeting space,public service,employee work areas and storage.
Ezpenditures 2011 2012 2013 2014 2015 Total
Planning/Design 18,000 18,000
Totai 18,000 18,000
Funding Sources 2011 2012 2013 2014 2015 Total
Capital improvement Fund 18,000 18,000
Total 18,000 18,000
------ ----------- -- - --- ---- --_ _-- ---- --------------
Department Community Ce�ta�
' Project# CC-0�1 ��
Contact Administrator
Project Name Community Center Interior Improvements-- +�OOt1IIg _ __ _ Type Maintenance
Useful Life 20 years
Category Buildings
Priority C: Worthwhile
DesCriptiou � Total Project Cost: 510,000
Replace flooring in all public areas of Community Ceater.
2008 estimates--hall,bar,kitchen&heritage room:
* Vinyl tile--56,000
* Ceramic--S 15,000
* Laminata--523,000
* Carpet--510,000
Replace flooring in Office and Board Room areas--�3,000 est.
;Justification
�
�Updating and refreshing interior spaces is necessary to keep center attractive and suitable for hosting public and private events. Flooring in public areas is aging and
�has not been replaced since the building was conshucted.
E�penditures 2011 2012 2013 2014 2015 Total
Construction/Maintenance 10,000 10,000
Total 10,000 10,000
Funding Sources 2011 2012 2013 2014 2015 Total
Generai Fund 10,000 10,000
Total t0,000 10,000
Draft for Public Flearing November 3,2010
��/