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9.h Discussion on Resolution 04-17-18-04 Cooperative Landscaping Agreement with MnDOT Staff Report Date of Meeting: April 17, 2018 To: City Council From: Neil Soltis, Administrator Re: Discussion on Resolution 04-17-18-04 entering into a cooperative landscaping agreement with the Minnesota Department of Transportation Background: Through the Eda the City has been working with the landscape architect from the MnDOT Landscape Partnership program on design for landscape improvements in the MnDOt road right of way near the corner of STH 97 and Olinda Trail. Following this report is a copy of the final agreement and Resolution 04-17-18-04 which approves entering into the agreement with MnDOT and authorizes the Mayor and Administrator to execute the agreement. Issue: Should the City approve resolution 04-17-18-04? Fiscal Impact: Under the terms of the agreement MnDOT will encumber $8,000 to cover the cost of materials for the project. Proposal Details: The agreement provides for the City to acquire the materials and perform the landscaping in accordance with the plans that have previously been approved. The installation of the materials would be promoted as a community improvement activity for volunteers. The agreement also outline the maintenance activities, calendar of maintenance for the landscaped areas. Funds for the ongoing maintenance would be funded through the Public works budget. Options: 1. Approve Resolution 04-17-18-04 2. Request modification of the terms of the agreement 3. Take no action on the matter Recommendation: Option 1 CITY OF SCANDIA WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 04-17-18-04 A RESOLUTION OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, ENTERING INTO A COOPERATIVE LANDSCAPING AGREEMENT WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTION IT IS RESOLVED THAT THE City of Scandia enter into MnDOT Agreement No. 1030909 with the State of Minnesota Department of transportation for the following purposes: To provide for payment by the State to the City for the acquisition of landscape materials to be placed adjacent to Trunk Highway No. 97 from 300 feet west of Olinda Trail to 300 feet east of Olinda Trail under State Project No. 8212-969 (T.H 97=097). IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to execute the Agreement and any amendments to the Agreement. Dated this 17th day of April, 2018 Christine Maefsky, Mayor ATTEST: Neil Soltis, Administrator/Clerk CITY OF SCANDIA CERTIFICATION OF RESOLUTION NO: 04-17-18-04 State of Minnesota ) ) ss. County of Washington ) I, the undersigned, being the duly qualified and appointed Clerk of the City of Scandia, Minnesota do hereby certify that the above resolution is an accurate copy of the Resolution adopted by the Council of the City of Scandia at an authorized meeting held on the 17th day of April, 2018, as shown by the minutes of the meeting in my possession. (Signature) (Name) (Title) Subscribed and sworn to before me this _________ day of April, 2018 Notary Public _____________________________________________ My Commission Expires ____________________________________