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7.a)1) Proposed Eagle Scout Project, Kyle McCleary � Meeting Date: 04/19/2011 Agenda Item: �� �, '1 � � .1 City Council Agenda Report City of Scandia 14727 209`" St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive a report from the Park and Recreation Committee and Kyle McCleary about his proposed Eagle Scout project at the Scandia Lighted Ballfield. He would like conceptual approval of the project at this time. Deadline/Timeline: N/A Background: • Kyle McCleary approached the Park and Recreation Committee about a proposed Eagle Scout project to make some improvements at the Lighted Ballfield—a new scoreboard, and a wooden screen around the portable toilets. His description of the project is attached. � He will be responsible for raising all the funds and arranging for the labor to complete his project, which must be completed this summer. • The Committee reviewed Mr. McCleary's latest information at their April meeting, and are recommending approval. There were concerns that the scoreboard material would be too easily dented, so they asked him to evaluate other materials and return to them with a revised plan at a future meeting. • Because he must demonstrate the city's approval before having his project approved by the Boy Scouts, he is asking for concept approval from the Council at the April 19 meeting. Recommendation: I recommend that the Council consider giving approval to the concept, with the condition that the Park and Recreation Committee approve the final plans and materials. Attachments/ • Project Description Materials provided: Contact(s): Kyle McCleary Prepared by: Anne Hurlburt, Administrator (eagle scout project ballfield) Page 1 of 1 04/12/11 . � LIGHTED BALLFIELD EAGLE SCOUT PROJECT SPRING 2011 Here's the outline: �- I plan on updating and improving the Scandia Ballpark. I plan on doing this by updating the current scoreboard that is there, and creating a screen to go around the portable toilets there. The portable toilets currently sit in a little alcove of trees and are very visible to the public; visible in a bad way. I plan to create a screen, one like those seen in other parks, around the portable toilets to shield them from view. The scoreboard currently is fading and warped and the posts supporting it look unsafe. The platform created to use the scoreboard also looks unsafe. I plan to take down the current sign and replace it with an updated model, but with the same paint job so as to keep nostalgic value. I am going to replace the posts and the platform so as to make it safer to use. And here's the More complete project plan: � After getting this plan approved I plan to start by fundraising. This fundraising will consist of asking around the Town of Scandia for donations. I will approach organizations currently involved in the community, mainly the Lions. I will also approach the softball team that utilizes that field often to see if they would like to donate to the cause. Also when I inspected the current scoreboard I noticed that some businesses had advertised on the board itself. In my meeting with the City council I will ask whether or not I could do something of that sort, selling spaces of advertisement to fill any gap in funding I may have left on the project. � After I gather all the necessary funds I plan to go shopping for the materials. Included on an attached sheet I lay out the list of materials I plan to use (the provided sheet below is for what I actually used). I plan to shop around for all the materials I can do shopping for. The sign will be a unique case because I plan to have a professional sign painter do the layout so that it looks really nice. I have searched the local paper and the internet and have only found one local person that could do it. In fact this business had made one of the previous proposals to the city council when the council was looking to put up a new scoreboard. � After I get all the materials I need I will approach my friends, family, and fellow Boy Scouts for help on this endeavor. � I estimate that it will take at least three days to undertake the project itself. I come to this conclusion because with the use of concrete I will need to wait for it to set before I can continue on to other portions of the project, e.g. the new posts for the sign may be cemented in and that will have to set before the sign itself goes up. Before the concrete gets poured though, I plan on putting the screen of the portable toilets together so that when the cement sets they can go up right away. The sign itself will be the same position, I plan on erecting what needs to be done (as suggested by the sign company that makes the sign) so that after the cement sets I can put the sign up right then. � Safety: Hazards that could be encountered are numerous, but minor. We won't be dealing with any large machinery (only exception is that we may utilize a bobcat to pull up the current scoreboard posts). These minor issues could consist of blisters, splinters, cuts, scrapes, and dehydration. The first four problems can be solved by keeping a first aid kit on the premises to handle these issues. Dehydration will be taken care of by providing water to the workers. 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" Estimate From � � ! F.STIMATE FOR: Estimate # 99190 — STnRE#3128 FORE Ni�oN�: t<�s>>y�2-�sou . Page 1 of 1 NcC]Parp, kyla 228U0 EVE:IL"I'ON AVE\ORTHFA)i: (6�1)982-13U0 i1- F�ORES'T I,AKE, �i\' ;50�'; Sr.andia, .•�i2 S�J73 Pii: �u5_' 433-31^E ESTIMATE BY ESTI�tATEDATE PACJFCT LrSCRIFT_Or: tencc SSA� F. 03J25/1: SKL \UM13ER DESCRIPI'IO'�1 Q'I'Y TO ORll�R ADDI TIO?�AL ITEM IT�'FORMATION i83 12�3 �XF;"1gIC'd J0::1'" L",'.;4"Xr'AS?HAI_l'.' Ih:PR6� 1 EACH 2A9-1030 PRr:NI%EU CCA:CRE.E h:iX o0 T�PS 29 �'A^H 111-2230 4X4-12' AC2 ^.'R�ATED GC ARSI:idIC FRfiE L47 5 EACFi 111-OE321 2X4-10' AC2 TREATED AG ARSENIC FREP LW if }sAC'H 102-1101 iX4X8' SItiU/#2+k'CK SPF C0:2S'i LL'�'!B�n 10 EACF1 111 08L1 �}.4-10' AC2 -'Rk:A.EC ::G PF�'w;�IC FEt.E LW 3 EACH • 173 '_25:' ]X6 Ff' CEDI.R D.�. FICKE; 5/8"X5-i/2°I:CM •;8 EHCr " Spccial O.c1r:' ** 173-1266 :XS-8' CFDAR .").�:. bICKS'i �/8"?:7.-,/2"��:A .. N'ACH ** Special Otder *" 23J-34Pu i }: 1-3/e c:`{'i Si'_3cFJ5 i� -_^�8 5 _.B 1 �A-JN 237-3d"1i i ! .�-iic -�: dCFcE'r:� . _.,_ -. -.n 2 L•HCE 45= �Sb- .._3r1cT:,?f. .,:\;�;G _i']a7 (`;�,'.?-. .,,: ,,:� 1312� �� kriCii 01: SALc, ....:C , � � .1 2d2�6?9A 1" "25 TCRY. 6IT 3513�?1C .i EAC:r. 189 1Q"iU E�FEN.IXED CO:1CR_TE D:Ih EC LB� u H.A('?-.' 111-2858 6Xo-:6' AC2 TREATcD l;C� h:S:."�TC !'RE� L:': 2 EACR �+* If purchased today, you save 58.00 •*t l'his is�n zstim�c It is+�i�en onl;ior�eneral pricr inionnat���n. I Li:is ooi an offer and thcre ean L�no leg.:ll�binding contract .I UD,A�"S St'E3-"1'OTA L: bcc�+ccu th�•p�rucs b�s��upen this estirnate. Thc pricrt swced hercin arc Suoject to.hau�e dcpendin•_upon ihe marl.st cunditions. c a 7 l�i The pri�es si�t.d uu this cstimate are not(imi�or an� tim�perrod unla;s�pecitieall� ��ritten od�erv:i.e un thi;f'uim.Th�avaitabilit� R EG L LAR SUB-TO`['AL: � . . . otluatc�ials is tiubject to in«nWry conditions. 11E\:�RDS IS�UT RF.SPp\SIBLE F'UR.\.\l LOJS I�Ct'RREU BY PtiE CL'b:S'I'�VHO REUES OX PRIC'F.S SET FORTII IIEREI\OR O\THE AV.a14.�BILITI OF AVV OF THE�IA'I'ERI.V..S STATEU H EI2F,1�. :111 infomiatiun on this forni,otL�r than price,has been pro�ided by��uest�nd\9cnurds ia not r�•spunsible Por au}errors in the inCorniatiou on this esnmate,it�clu�li�r!but not liniited io quantiry.dimension and quality.Please esamine this estimate C UEST COPY carctiilly. �lE\ARDS�IAI:�:S NQ REPRF.SEXT.�TCO\S,UFL�L,\�'it1TTE\OR OTHER��ISE TII�T TflF.�lA7ER1ALS � LISTEU,1RE SUITABLE FOR A\1'PORPOSE Bfil\G C0ISIDF.RE:D BY THE Gl'EST. BECAI'SE OF���IDE VARIATIONS I\"CODES,TIIERC ARF.\U REPKESE\'f:\TIUNS THAT THE�IATERI�I.S LIS"f ED HEREI\:�IEE'i' PAGE 1 OF 1 YOUR CODE RF..QUIRE�IE\TS. ' .t''..�..�����f...� r'-{�.-_�w'.� .`..Y! r��R � ��`�' 1 { ��� I A_' .. ��:�. ,.. ....- � �._. �'�. i, . �.! 1CR:'1t '_ :�(G.`. .•. . Quote #2399 05/06/2010 Prepared for: Prepared by: Scandia Park Board Northern Sign Solutions, inc. Saliy Swanson Salesperson: Jeanne Pauls 14727 209th St. N. 15627 Forest Blvd. N. Ste. #7 Scandia, MN 55073 Hugo, MN 55038 Phone:612-904-5638 Fax: Phone:651-982-6069 Fax:651-982-292� Description: �d�� �"� Ballpark Sign �\, �6v�"�' � � n�.� Deiivery: ���- � ,-� �w � ���, . , ���` . � -� Production time for the fol�owing ite�n(s) v�i{I L� a�E��ux��i���:t..Ey ''• .� _...�::;; �:•,.:r_. ,i,,v�` Quantity Description Each ' ::_�:�c=��=�s_ �_:- 1 Sign Design $95.00 $95.00 Yes 1 5' H x 10'W x 1/4"White Alumilite Sign Per Layout. $637.00 $637.00 Yes 2 4"x 4"x 16' Green Treated Posts $34.00 $68.00 Yes 1 Post and Sign Installation $400.00 $400.00 1 Add Changable Copy Rails and Set of 184 Numbers. $324.00 $324.00 Yes TOTALS Subtotal: $1,524.00 Sales Tax: $80.09 Total: $1,604.09 Terms• Th7�. ,,,,,,+., ,.,.,,,� f�;- �� �ays.50% deposit due on signing, 50% due on installation -.,_ :;::::: �..':;:;°':�+i;ncus��ction will not be scheduled until Northem Signs receives down payment,this signed estimate and artwork that meets . . . , '?:��„ ,__ ., ,i s{�r.cifications. .. .�.��(i'�o:�, i���:•�.� ���osal may not re�resent the final price.Additional charges may be added for project or production needs such as but not ' , ' ' • .::�;.....,{�,�'r iir�io evrocci+m revicinne �flr�iiinnol lohnr e/nronu r��eh rh�rnec nr erwriol nor4onin� Priroe�ro eiihiar4 TC!'�'yic�nn��ihon nrfnfcpan nhc}n�,i���r+y,5'Y;�:.L ....�. ;. . � . .. ... ... . .�'.i.... " . ... ' � :: . . .......... . . .. ��. . . .�.'.. ... . . y.�.. _J TL: . .J... J_. _ .. ....;- ._^.. . ....-.-. .. ..- . .. n . . . _ . . . �Y'!1!IC3hIA_����I:.c: c .^�r �i i-,. . .. ,.�-,:ir �...•t�l �'c . .. ^ ,,, .. . . .' .��ii..dn!. .._.. ., ....:. . . .. ._ . ...... . ... � . ..... r_ris,iind arrrr.^I�rri!Y . .., '-" ' . . . _ .._ . _ .. . . . . _ . . . �?v �ter7^tti��h�'^. .i ti f�i'� ,.. .,,,...,cf r..,,.�r�.,.a�R..,.....r� ���.�•.�...,��......a�;t�.��.�:....p�............ �........ .- ...,....... SiGNED: DATE: AMT. PAIQ TODAY: