7.a)1) Proposed Eagle Scout Project, Kyle McCleary �
Meeting Date: 04/19/2011
Agenda Item: �� �, '1 �
� .1
City Council Agenda Report
City of Scandia
14727 209`" St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive a report from the Park and Recreation Committee and Kyle
McCleary about his proposed Eagle Scout project at the Scandia
Lighted Ballfield. He would like conceptual approval of the project at
this time.
Deadline/Timeline: N/A
Background: • Kyle McCleary approached the Park and Recreation Committee
about a proposed Eagle Scout project to make some improvements
at the Lighted Ballfield—a new scoreboard, and a wooden screen
around the portable toilets. His description of the project is
attached.
� He will be responsible for raising all the funds and arranging for
the labor to complete his project, which must be completed this
summer.
• The Committee reviewed Mr. McCleary's latest information at
their April meeting, and are recommending approval. There were
concerns that the scoreboard material would be too easily dented,
so they asked him to evaluate other materials and return to them
with a revised plan at a future meeting.
• Because he must demonstrate the city's approval before having his
project approved by the Boy Scouts, he is asking for concept
approval from the Council at the April 19 meeting.
Recommendation: I recommend that the Council consider giving approval to the concept,
with the condition that the Park and Recreation Committee approve
the final plans and materials.
Attachments/ • Project Description
Materials provided:
Contact(s): Kyle McCleary
Prepared by: Anne Hurlburt, Administrator
(eagle scout project ballfield)
Page 1 of 1
04/12/11
. �
LIGHTED BALLFIELD EAGLE SCOUT PROJECT
SPRING 2011
Here's the outline:
�- I plan on updating and improving the Scandia Ballpark. I plan on doing this by updating the
current scoreboard that is there, and creating a screen to go around the portable toilets there.
The portable toilets currently sit in a little alcove of trees and are very visible to the public;
visible in a bad way. I plan to create a screen, one like those seen in other parks, around the
portable toilets to shield them from view. The scoreboard currently is fading and warped and
the posts supporting it look unsafe. The platform created to use the scoreboard also looks
unsafe. I plan to take down the current sign and replace it with an updated model, but with the
same paint job so as to keep nostalgic value. I am going to replace the posts and the platform so
as to make it safer to use.
And here's the More complete project plan:
� After getting this plan approved I plan to start by fundraising. This fundraising will consist of
asking around the Town of Scandia for donations. I will approach organizations currently
involved in the community, mainly the Lions. I will also approach the softball team that utilizes
that field often to see if they would like to donate to the cause. Also when I inspected the
current scoreboard I noticed that some businesses had advertised on the board itself. In my
meeting with the City council I will ask whether or not I could do something of that sort, selling
spaces of advertisement to fill any gap in funding I may have left on the project.
� After I gather all the necessary funds I plan to go shopping for the materials. Included on an
attached sheet I lay out the list of materials I plan to use (the provided sheet below is for what I
actually used). I plan to shop around for all the materials I can do shopping for. The sign will
be a unique case because I plan to have a professional sign painter do the layout so that it looks
really nice. I have searched the local paper and the internet and have only found one local
person that could do it. In fact this business had made one of the previous proposals to the city
council when the council was looking to put up a new scoreboard.
� After I get all the materials I need I will approach my friends, family, and fellow Boy Scouts for
help on this endeavor.
� I estimate that it will take at least three days to undertake the project itself. I come to this
conclusion because with the use of concrete I will need to wait for it to set before I can continue
on to other portions of the project, e.g. the new posts for the sign may be cemented in and that
will have to set before the sign itself goes up. Before the concrete gets poured though, I plan on
putting the screen of the portable toilets together so that when the cement sets they can go up
right away. The sign itself will be the same position, I plan on erecting what needs to be done
(as suggested by the sign company that makes the sign) so that after the cement sets I can put
the sign up right then.
� Safety: Hazards that could be encountered are numerous, but minor. We won't be dealing with
any large machinery (only exception is that we may utilize a bobcat to pull up the current
scoreboard posts). These minor issues could consist of blisters, splinters, cuts, scrapes, and
dehydration. The first four problems can be solved by keeping a first aid kit on the premises to
handle these issues. Dehydration will be taken care of by providing water to the workers. I
plan on making the workers wear gloves to keep splinters, blisters, and cuts to a minimum.
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Quote #2399 05/06/2010
Prepared for: Prepared by:
Scandia Park Board Northern Sign Solutions, inc.
Saliy Swanson Salesperson: Jeanne Pauls
14727 209th St. N. 15627 Forest Blvd. N. Ste. #7
Scandia, MN 55073 Hugo, MN 55038
Phone:612-904-5638 Fax: Phone:651-982-6069 Fax:651-982-292�
Description: �d�� �"�
Ballpark Sign �\, �6v�"�' � �
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Deiivery: ���- � ,-� �w � ���, .
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Production time for the fol�owing ite�n(s) v�i{I L� a�E��ux��i���:t..Ey ''• .� _...�::;; �:•,.:r_. ,i,,v�`
Quantity Description Each ' ::_�:�c=��=�s_ �_:-
1 Sign Design $95.00 $95.00 Yes
1 5' H x 10'W x 1/4"White Alumilite Sign Per Layout. $637.00 $637.00 Yes
2 4"x 4"x 16' Green Treated Posts $34.00 $68.00 Yes
1 Post and Sign Installation $400.00 $400.00
1 Add Changable Copy Rails and Set of 184 Numbers. $324.00 $324.00 Yes
TOTALS Subtotal: $1,524.00
Sales Tax: $80.09
Total: $1,604.09
Terms•
Th7�. ,,,,,,+., ,.,.,,,� f�;- �� �ays.50% deposit due on signing, 50% due on installation
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