8.e) Public Works . � .���
Council Report
April 2011
Steve Thorp
Scandia Building Official/Maintenance Supervisor
BUILDING INFORMATION:
#Permits issued: Apri1= 6 YTD=20
#New residential units: 0 YTD=O
Totals for Apri12011
Valuation=$80,100.00 YTD=$310,668.00
Permit Fees=$2,028.50 YTD=$5,071.50
a) Plan Review Fees=$1,059.85 YTD=$2,537.40
b) Other Fees=$300.00 YTD=$300.00
Total Fees Generated= $3,388.35 YTD=$7, 928.90
CODE ENFORCEMENT/ZONING ACTIONS:
• TOTAL ENFORCEMENT ACTIONS: 116
1. court action: 0
2. actively pursuing: 32
3. closed cases: 84
• new cases: 4 for the month of April;
• 12 Exterior Storage violations, 14 potentially dangerous dog and 6 miscellaneous cases.
Insurance Service Organization did an audit of the Scandia Building Department. The rating assigned to
the City is similar to what the Fire Department would get and is used to determine rates for the
Community. The audit occurs approximately every 5 years and a report will come out after detailing the
City of Scandia's Building and Zoning requirements.
PUBLIC WORKS
EQUIPMENT:
• The new Tiger rear flail mower was delivered and should be ready for the new season. The
boom mower had problems with the hydraulics and it also is now ready for the new season.
STREETS:
• Patching is occurring as weather permits.
• A major erosion problem has been identified on Mayberry Ave above the hill from Maxwill
Ave. The rip rap placed in 1999 has been undermined and the side of the hill has eroded to a
point that the roadway is jeopardizes.
• A plan is being implemented to clean the drainage system which will entail culverts being
cleared and ditches reformed. Pilar Road will have several small areas redone and 185th Ave
will have about 200 ton of limestone gravel placed on it.
SAFETY:
• Weekly meetings as well as monthly Safety committee meetings to attain OSHA compliance.
SEWER/WATER:
• A second round of collection samples have been taken from the Elim Church parking lot lift
tank. The kickoff ineeting for the Uptown Sewer system was finished and meeting with
downtown users should occur by the middle of May or shortly after;
• The grant to abandon the well has to be approved by the Council and then sent back to the
Health Department before the work can be finished. Two monitoring wells for the Bliss
Addition septic system will be abandoned this spring per MPCA requirements.
BUILDINGS:
• Ice dams have been prevalent on the Community Center and leaks have occurred inside the
building. A thorough inspection of the attic area will take place. I will be bringing pictures to
the Capital Improvement committee meeting along with a report of what damage has occurred.
PARKS/PARK MAINTENANCE:
• The boards have been placed in the structure at Lilleskogen Park and the water level has raised
about 6". The boards will be left in to determine where the water line will end up so
improvements can be made above the new line.
• Mowing has begun and the first round should be complete for all of the grounds by mid May.
COMMUNITY DEVELOPMENT
PLANNING/ZONING:
• Tii Gavo has closed out their Watershed permit which was one of the requirements on the City
Engineers punch list. I have established a date of July 1, 2011 for the project to be finalized by
the City. The project is several years behind the established due date but should be able to
meet this new deadline.
• An application was brought to the Planning Commission for a variance on a lot on Big Marine
Lake. The applicant is working his way through the conditions imposed and should be
submitting a building permit application soon.
• There have been several inquiries regarding building new houses on existing lots and any
requirements that would come with the subdivision. A new home permit was submitted for
213th St behind Todd's Hardware store that had a number of questions brought up from the
purchaser,that house should be underway soon.
ENGINEERING:
� Paul Hornby and I have been going over the Pavement Management plan and will be bringing
recommendations to the Capital Improvement Committee in May. A meeting occurred and I
informed Paul of some recent developments that we would have to address with this years
Contractual spending account. 237t" St has degraded to a point that something has to be done
and the Mayberry Tr/Maxwill Ave erosion problem has to be addressed.
• Issued an administrative permit to US Cable to plow in cable along Ozark Ct.
DAILY ACTIVITIES
• Building and Zoning inspections;
• Coordinating projects for Public Works;
.
• Review of permits for the excavation into the ROW by Utility companies.
• Resident interaction including phone calls, emails and in person regarding zoning, planning
and building issues as well as calls regarding street maintenance;
• Continuing education to maintain certifications for Wetland Conservation Act, Building
Official, Water Operator and other licenses that may be required;
• Training for the implementation of the sign reflectivity requirements ongoing;
• Safety training per the League of MN Cities Insurance Trust.
City of Scandia
Code Official's Report
April 2011
PERMITS
Permit# Date Address Owner Work Valuation
11-015 4/5/2011 14020 195th St Wash Ct roof $6,515.00
11-016 4/24/2011 14872 Oakhill Rd Anderson window re lacement $3,000.00
11-017 4/24/2011 21477 Parrish Rd Miller roof $14,000.00
11-018 4/24/2011 14071 Scandia Rd Bastiaens addition $75,001.00
11-019 4/28/2011 20671 Olinda Tr Olson basement finish $8,000.00
11-020 4/28/2011 22145 Kirk Ave Brown addition $72,100.00
$80,100.00
FEES Permit Fee Plan Review Fee Other Total
Permit#
11-015 $99.50 $99.50
11-016 $99.50 $99.50
� 11-017 $99.50 $99.50
11-018 $825.75 $536.75 $100.00 $1,462.50
11-019 $99.50 $99.50
11-020 $804.75 $523.10 $200.00 $1,527.85
$2,028.50 $1,059.85 $300.00 $3,388.35
Letters of Credit
Name Purpose Date issued Initial amount Current balance Expiration
Tii Gavo construction 6/28/07 $ 1,514,344.00 $ 65,000.00 6/28/2011
auto-renewal
Tii Gavo landsca e 6/28/07 $ 177,687.00 $ 120,000.00 6/28/2011
auto-renewal
Old
Marine
Estates im rovements 7/23/08 $ 5,300.00 $ 5,300.00 7/23/2011
American
Tower Cell tower 5/2/11 $ 150,000.00 $ 150,000.00 4/26/2012
auto-renewal
Childers variance 12/6/05 $ 30,000.00 $ 5,000.00 6/6/2011