8.c)1) 2011 Seal Coating Project-Award Bid Meeting Date: 07/19/2011
Agenda Item: �� � �
, �
City Council Agenda Report
City of Scandia
14727 209�' St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider awarding a bid for the 2011 seal coating project.
Deadline/Timeline: N/A
Background: • The Council approved advertisement for bids for the crack-sealing
project at the June 21 meeting.
• Bids will be opened at 10:00 a.m. on Monday, July 18. The City
Engineer will review the bids and make a recommendation to the
Council at the July 19 meeting.
• The project includes roadways that have been crack-filled but not
seal-coated, and having a PASER rating of 6 or higher in the city's
Pavement Management Plan. The project also includes sweeping
of roadways seal-coated in 2010 to pick up remaining loose
aggregate.
• There is a maximum of about$200,000 allocated to this project in
the 2011 contractual road maintenance budget.
Recommendation: I recommend that the Council receive a report on the bids to be
opened Monday, and consider awarding the bid to the lowest
responsible bidder.
Attachments/ • Advertisement for Bids
Materials provided:
Contact(s): Paul Hornby, PE
Prepared by: Anne Hurlburt, Administrator
(2011 seal coat project award bids)
Page 1 of 1
07/11/11
SECTION 00 11 13
ADVERTISEMENT FOR BIDS
Sealed Bids will be received by the City of Scandia, Minnesota, in the City Hall at 14727 209th Street
North, until 10 A.M., CDT, Monday, ]uly 18, 2011, at which time they will be publicly opened and read
aloud for the furnishing of all labor, materials, and all else necessary for the following:
2011 Seal Coat Proiect
In general, Work consists of the following quantities:
32,000 GAL Bituminous Material for Seal Coat
1,500 TN Seal Coat Aggregate, FA-2 Modified
28,000 LF 4" Solid Line, White Paint
56,000 LF 4" Double Solid Line, Yellow Paint
Together with traffic control and other related appurtenances.
Bidding Documents may be purchased by credit card at www.bonestroo.com (follow the Plan Room link)
for a fee of$45 (for a paper copy), or a fee of$20(for a download digital copy). Bidders may purchase a
paper copy of the Bidding Documents from the Issuing Office of Bonestroo, 2335 Highway 36 West,
St. Paul, MN 55113, (651) 636-4600 with a check for a fee of$45. Bidding Documents may be viewed at
the office of the City of Scandia and at the Issuing Office.
Direct inquiries to Engineer's Project Manager Ryan Goodman at(651) 967-4616.
Bid Security in the amount of 5 percent of the amount of the Bid must accompany each Bid in
accordance with the Instructions to Bidders.
The Owner reserves the right to retain the deposits of the 3 lowest Bidders for a period not to exceed
60 days after the date and time set for the Opening of Bids. No Bids may be withdrawn for a period of
60 days after the date and time set for the Opening of Bids.
The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein,
and further reserves the right to award the Contract to the best interests of the Owner.
Anne Hurlburt, Administrator
City of Scandia, Minnesota
ADVERTISEMENT FOR BIDS
c0 2011 Bonestroo � 000568-11141-0 00 11 13- 1
�. �.� � ! �
'2335 Highway 36 W
St.Paul,MN 55113
Td 651•636-46W
Fax 651-63b1311
www.bonestroo.mm
�"iy i8, 2011 .'�Bonestroo
Honorable Mayor and City Council
City of Scandia
14727 209�'St. N
Scandia, MN 55073
Re: 2011 Seal Coat Project
Project No, 000568-11141-0
Bid Results
Dear Honorabie Mayor and City Council:
Bids were opened for the Project stated above on July 18, 2011. Transmitted herewith is a copy of the
Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the
Project has been awarded.
There were a total of two Bids. The following summarizes the results of the Bids received:
Cont�actor Tota/Base Bid
Low Allied Blacktop Company $165,480.00
#2 Asphalt Surface Technologies Corporation $211,720.00
The low Bidder on the Project was Allied Blacktop Company with a Total Base Bid Amount of$165,480.
These Bids have been reviewed and found to be in order.
If the City Council wishes to award the Project, Allied Blacktop Company is the low bidder with their
Total Base Bid Amount of$165,480.
Please do not hesitate to contact me with any questions regarding this p�oject.
Sincerely,
BONESTROO
G�-- i`
Paul Hornby, P.E.
City Engineer
(651) 967-4625
Enclosure