5.g) Special Event Permit, MiCasita Mexican Grill Meeting Date: 8/16/2011
Agenda Item: l,j� 1
�' ' �-�
City Council Agenda Report
City of Scandia
14727 209�' St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider approving a Special Event Permit for Mi Casita Mexican
Grill/Chikos Enterprises Inc. for its Taco Daze Events (Friday and
Saturday, September 9 & 10, 2011.)
Deadline/Timeline: N/A
Background: • Mi Casita, located at 21050 Oakhill Ave. North, has applied for a
Special Event Permit for outdoor entertainment during the Taco
Daze community festival. This would be the first such permit that
would be issued for Mi Casita under the provisions of Ordinance
No. 115 which became effective on September 17, 2009.
� On Friday night, the band "The Dweebs" would perform in a tent-
covered outdoor stage from 9:00 p.m. to Midnight. On Saturday
night, the band "Inside Straight"would play from 9:00 p.m. to
midnight.
• Admission will be by wristbands issued after checking IDs.
• The application indicated that Mi Casita would hire 1 off-duty
WCSO Deputy, and a private security company(K.I.P.P.S.) that
would provide 4 or 5 people for traffic control and to sell/check
wristbands. After consulting with law enforcement, it is
recommended that the number of deputies be increased to at least
3 on Friday and 2 on Saturday. The band playing on Friday is
known to attract a large following, and the applicant's estimate for
attendance (100 to 150) appears to be unrealistically low.
• The application indicated that sanitary facilities would consist of 2
portable toilets plus the restaurant's interior bathrooms. Because
of the attendance expected staff is recommending a minimum of 8
portable toilets be provided. (This is less than provided at
Meister's but Mi Casita will not have the large crowds during the
day on Saturday as are expected at Meister's.)
• Much of the parking lot (which is shared by the businesses in
Scandia Plaza II) would be blocked off for the event. Mi Casita
has received permission from the owner of Scandia Plaza(north of
this site to allow parking in the shopping center lot. He has also
received permission from Peter Nora (PN Products) for use of
their parking lot. Other parking will occur on surrounding streets.
• The City of Scandia must be named as an additional insured on the
Page 1 of 2
08/12/11
required liability policy because of the use of City rights-of-way
for parking. The certificate of insurance submitted with the
application did not provide adequate limits or provide for the
additional insureds.
• Five trash containers will be provided, with a two-hour clean-up
after the event.
• Beer and food will be sold outside as well as inside the restaurant.
• Because amplified music will occur after 10:00 p.m. it is very
likely that the city's noise ordinance could be violated. A
recommended condition has been provided to address that
possibility.
Recommendation: Staff recommends that the following conditions be attached to the
permit:
1. The event shall be held as described in the application received
on August 5, 2011, as modified by the conditions of approval.
2. A minimum of 3 off-duty WCSO deputies shall be hired for
Friday night, and a minimum of 2 off-duty WCSO deputies
shall be hired for Saturday night, in addition to the private
security company.
3. A minimum of 8 portable toilets shall be provided.
4. Parking and traffic shall be controlled to maintain two-way
traffic on all surrounding public streets at all times. Parking on
private property shall only be by permission of the property
owners. No parking shall be allowed in the area of the septic
drainfield and the area shall be roped off as needed to restrict
cars. No event parking will be allowed at the City Fire Hall/
Public Works Facility on the north side of Highway 97.
5. A certificate of insurance meeting the ordinance requirements
and naming the City of Scandia as additional insured shall be
submitted prior to the event.
6. Any vendors present on the site shall possess a sales and use
t�permit if required by Minnesota law.
7. Any signs or banners shall comply with the Scandia
Development Code.
8. In the event that there are noise complaints, the applicant shall
comply with the direction of law enforcement to reduce the
volume of amplified music or voices.
Attachments/ • Special Event Permit Application
Materials provided:
Contact(s): Adrian Quintana, 651 433-1411 or
651 494-4551
Prepared by: Anne Hurlburt, Administrator
(mi casita taco daze special event permit)
Page 2 of 2
08/12/11
PAtD
�I,l� �-� 7 f'I 11
� � �� � ���;i
�� .�=� �!�-,�)`-� CITY OF SCANDIA
,, _� <<.�
_ ..�
�����
14727 209'h Street North
Scandia, Minnesota 55073
(651)433-2274 www.ci.scandia.mn.us
Special Event Permit Application
INSTRUCTIONS: Fill out this form completely,sign it and include all required attachments. If additional space is
needed,attach additional sheets. Submit to the City of Scandia at least 30 days prior to the date of the event with the$25.00
permit fee. You will be notified at the time of application of the date for City Council consideration of the request.
! .., -_— \\\�
1. Name, purpose and description of event: �� �
�
���L� �Z��� -�� ����,�� �� d� -�� - � � . . '. i��E��s �
(;vSiG� 5��"� ��� " C�NN � �� � { D� d i --
Location address: ��,� �2� � �', V� ` ►`N '
Date(s): � .� �C71- �� (2��� Ci�; L� -- �,�,
Event starting Time: a�� Event ending time: �� f�f'�
Set-up start date and time: �x'l " ��� '-1�� �t. �"(��
Dismantle by-date and time: C`-���C �� �l
Anticipated number of participants and/or spectators: 1�° � ��U
If there is a fee or donation required as a condition of , ,
attendance,please describe: ����C�� C�l��./�j.� �����i'r'j-�-1,r f'K��
2. Attach sketch or site plan showing the location of the following as applicable:
route (beginning/end, direction of travel, food concession areas (cooking, serving,
traffic control points) con�ption)
ticketing/registration/entry locations � alcoholic beverage concession area
�entertainment or stage locations er concession areas
portable toilet facilities ze and location of any tents or structures
�fencing locations _ trash/recycling receptacle area
arking areas for participants/spectators _ fireworks or pyrotechnics site
sign locations _ first aid facilities
_ speaker(sound amplification) locations _ other as may be applicable
City of Scandia, Special Event Permit Application,Page 1 of 7
3. Applicant information:
Name: ���.(,�1V �SL.J ���N� Title: ���"��
Address: �(o�l �T�� S�C � �s�, kU�'`�sS� (t��f�� �YbN � ��QJ�
Phone: �� ��`��'�,�� Ce1L• �D5 � �l�'`� "'��S �
E-Mail: _l ci.�l�N`l�� � L�-23 � ��(•�-�� • C.U�1
Affiliation/organization: . i �� S I � ,�,, j�� _ L•� �/`! I
Are you an authorized applicant for this organization? Yes No
Will this person have authority to cancel or modify event plans? Yes� No
Will this person be present at the event and in charge of the event
at all times? Yes �No
If no,provide contact information for person who will be the
responsible party on the day of this event
Name: Title:
Address:
Phone: Cell:
E-Mail:
4. Entertainment:
Describe entertainment plans. If there will be music, sound amplification or any other noise impact,
please describe including the intended hours.
������'� 'C4�1`; ���`� b� `"1.`� "�� lN C�v'i �00�` � C�rYSG�t� .
�ro� a �r�'� rU �2 �
_,�,�c�t�.�,��rj 71��L�`' f�r�c��c� �j � i��iii'i>i�/�=-
��' � —
5. Sanitation/potable water:
Describe the toilet and hand washing facilities present on the site (type,number&location)as well as
temporary/portable facilities to be provided. Describe the source of potable(drinking)water.
� �}l.rS�p���r►'�L��1
- ��'.��f1't� ���� �%�'�%�:_1
�
Ciry of Scandia, Special Event Permit Application,Page 2 of 7
6. Parking and traffic control:
Describe the location and number of parking spaces available. Describe arrangements that have been
made for traffic control.
�..���r C�� ��,�Nt� Sc�����r� . ��z� r��r� Q�° C��`N° �i-
'Z���b c.;�Z� (�.r� • r�.
7. Emergency/medical services:
Describe measures that will be taken to ensure emergency vehicle access(police, fire, ambulance) to
the event area.
t� C� ` � � �- 4 't a:,�o C�1/
C1.fL � � �
� `
�
8. Security/crowd management:
Describe your proposed procedures and staffing for the event operations and crowd control.
� t '� ' � y
= t � � r
� � � � r� � �
� � � f
� �- � �;. .�-�,.%
, - �
y `�L�1� r,.�-v fl � �t�
�- ..ZL, .L.
G
9. Trash/recycling, event clean-up: � 7 G`L��
Describe the number, type and location of trash/recycling containers to be provided. What provisions
have been made for clean-u of the site and surrounding area after the event?
` �/� � � t-o�(— (� G�,��
��
G� t/ ( � o C�.
G � � �t„� �
Name of trash/recycling hauler: �� (� � �
10. Lighting:
Describe any temporary or ermanent lighting that will be added for the event.
,
�
� ` - � � C �OX � �. ���
� � � � � �.
�
Ciry of Scandia,Special Event Permit Application,Page 3 of 7
11. Temporary structures or construction.
Describe any tents, canopies, enclosures, stages,platforms, scaffolding,risers,bleachers, fences,and
any other type of temporary structure or construction for the event. Event sponsor is responsible to
obtain any building or elect 'cal permits that may be required for such construction.
/ �e �V �` l� r`.�— � ,�/�. SM�¢. cva
� 5x �0 �
12. Advertising and promotion.
Describe how this event will be advertised and promoted. Describe any signs (size,type, location.)
All signs must comply with Scandia Development Code Chapter 2 Section 9.13 including a permit if
required.
t� 'r �G��'d� co✓�� .� .�� ,
13. Noise:
Describe expected type, duration and timing of any noise sources. Describe measures to be taken to
ensur�ompliance with city noise ordinance (Ordinance No. 65.)
� (�— I,�! +� ° � . , ��S � � c
n �
� �
14. Fireworks or pyrotechnics:
Will any fireworks or pyrotechnics be used at the event? Yes No �
If yes, describe in detail. Fire Department approval will be required.
City of Scandia, Special Event Permit Application,Page 4 of 7
15. Food and beverages: � ��v�J
Will alcoholic beverages be served? Yes No
L
If yes, describe the type of beverages and the status of the liquor license: ��� ���'-�
Q� � ��` � 1� i�C- �eR �/t.��t1 0�� � d h �
�� �� � � �'� /7 G ! (�� i ��G� �
Will food and/or non-alcoholic beverages be served? Yes� No
If yes, describe what will be served and any plans for cooking food in the event area, including fuel
source to be used:
�(a ,Qc� �l c� � r�' �( G����ti(� ���' �- 7��c�.f.
v
Has a license been obtained from the Washington County
Department of Health and Environment? (please attach) Yes� No
16. Other concessions:
Describe what vendors or concessionaires you will allow at the event, and how you intend to regulate
and monitor their activities.
���.1�'�
17. Gambling:
Will there be any gambling(raffles, pull-tabs,bingo, etc.) at the
event? Yes� No
If yes, a lawful gambling permit will be required as provided by state law and Scandia Ordinance No.
100. Describe the gambling activity and the tatus of the gambling permit.
l t �- �, 1�� l"i 1�� J �
�,.
18. Workers compensation compliance:
In accordance with Minnesota Statutes all applicants for license and permits to operate a business in
Minnesota must submit acceptable evidence of compliance with workers' compensation insurance
requirements. Please complete the certificate of compliance and attach to this application.
City of Scandia,Special Event Permit Application,Page S of 7
19. Indemnification:
Ordinance No. 119 requires that a special event permit holder shall agree to defend, indemnify and
hold the City, its officers and employees harmless from any liability, claim, damages, costs,judgments,
or expenses, including attorney's fees, resulting directly or indirectly from an act or omission
including, without limitation,professional errors and omissions of event promoter, its agents,
employees, arising out of or by any reason of the conduct of the activity authorized by such permit and
against all loss caused in any way by reason of the failure of the event promoter to fully perform all
obligations under this ordinance. Please complete the release and indemnifccation agreement and
attach to this application.
20. Insurance
As a condition of the granting of a permit for a special event conducted on public property or public
streets or parking lots,the permit holder shall provide to the City a public liability insurance policy
naming the City as an additional insured entity with limits of not less than one million dollars per
occurrence. Please attach the certificate of insurance to this app[ication.
THE MINNESOTA DATA PRACTICES ACT reguires that we inform you of your rights about the private
data we are requesting on this form. Private data is available to you, but not to the public. We are requesting
this data to determine your eligibility for a permit from the City of Scandia. Providing the data may disclose
information that could cause your application to be denied. You are not legally required to provide the data;
however, refusing to supply the data may cause your permit to not be processed. Your residence address and
telephone number will co idered public data unless you request this information to be private and provide
an alternative addre s a d elephone number. Please sign below to indicate that you have read this notice:
Signature.• Date: � '-�}��—���
1 reguest that my residence address and telephone number be considered private data.
My alternative address and telephone number are as follows:
Address: �� �� t�� . ��, '�`'��-��' r Telephone.• � 1 ������S I
Acknowledgement/Signature:
I hereby acknowledge receipt of a copy of this application form and Ordinance No. 119,Establishing Rules and
Regulations for Special Events,and agree to abide by the ordinance and any other conditions that the City of
Scandia may place upon issu e of this permit.
Signature: ' Date: g'�Q�� � 1
City of Scandia,Special Event Permit Application,Page 6 of 7
. � .� ..-> m �
� �
�� �3` �nN�nd �� � .� � �
9��.��� ��dzo � � g, Z, � � �
t� � � m
. � �� �
� 1�� �'�C � �� � �
�T cn a
� �C O
^ CJ �
� � Q
v � �
r� + L
Q , II � �
I � � }
� � �
O � U � � �
' O �
� p � tq N
-. � C >
O
���— i Q� �� � N a
HQ ���'�I � � � E
� � o -
� W N � z � o � o ]
� � � o N � ° �+- —
Q r� _' O � `� � a� _
W --� � � —� a� °' L +
� � � �. o o j cn
�/ ) �` � m 7 � Q +
RAc� Q ,� � O
� � �
+ � a� �-
B � o o > o
� �,o-,ob � � �
_ Q a �
�s �� � � E
Fosd 9eer o + c a-
St� 3�qr� + ° � �n
� V
� rt
� .�1
O ` (° O �U
O I O �
� ►+�, � �
N o �� N � �-- r- •
� � �
N � ' N a � �
(S J Q N N O
� O J M � c-t- O L)� /�
w \� `%
� �
�
3
.., m t
`n a'�►g
e � � � �
� 4 �
�
�Bbl
�{� ��� �N M
I I
N
+ �
Q � N
� � Z
N z F--1
~ H Q
'-' F— J
Cb H H
� � �
N X C�
W
� � ° 8 � Z
Mi Casita's Restaurant
21050 Ozark Ave, N
Scandia, MN
I � �1 ����+!�•�'�.� give my consent and permissiqn fqr Mi Casita to use
my estab►ishments parking are�on September 9th and September �Oth for overflow parking for
Taco Daze events. Mi Casita is he�eby responsible for cleanpup of any garbage/trash created by
the evQnx.
r� ,� � � '' � , ,_ I'� _ � �/f•r./� I
�f, (,,, � I'� ✓�;,. , I l-1 r.{ ` �,C t� � L:! �..,,� \
1 � n ' `�
�, � . . ,. � . .
. � . ���
.
�/"��. �----� -�.. , �
���-- (_ ' " ti. .__"��-� —�_ �,,.:�-::�.�1=�...1 cJ.�,:.'1..��----f`'-�,� , � ,.z�.,�_-.;9r.�
�� ' ' .l�
^ - ---_""",.�-�- -,.._�.,._._.. �� , '�7�_�`�����~ :�. -,-.__�
��.�� ;'� � � --..�,�,.�..-�_� ,.��.• � .. , ,. , � �/�).: .+,
-----�,_
�._�L`
��
� ,--_...,,-----...__..._..,,.-----.._..._...,.._._.�_,�_„
.. ._� . ..... ___...- ---..T....
C�L��-„� - __._._"„`' .�---
, '—�—�.
�� /,���c�� �,�,���,,�.0 �c ��'� i �'�` '�1��. , - /%��w{
� ✓� � , �, ;
! �� ,Cl l, .2 l.' y l� i :�`��l ��
Y � •
��� ,1 .1� 1 � '� /
�..�' �V V ��S C�. ���` k'��'V1, �9 J�4'J`-�,�� - ��-ty.f Yti..''. _J�C'��,�,'r
(� �,�� �=.��� /�< ;� �
�"`v� ' z,v-�v�:� r
�' � ,
��1 ��, t ��� k � ��' �;- �; ��' � ,��ti l �., ICI .J�,�
� � Y � �
�
6
Mi Casita's Restaurant
21050 Ozark Ave. N
Scandia, MN
���1� /9/D�q � -f� �l/
2/a�d a Z f��k. cT /l��
�r�-N a�� r��v r.�'a�' �
I _�"� give my consent and permission for Mi Casita to use
my establishments parking area on September 9th and September lOth for overflow parking for
Taco Daze events. Mi Casita is hereby responsible for cleanpup of any garbage/trash created by
the event.
1