8.b)1) Accept Donations- Scandia Marine Lions and Scandia Fire Relief Assoc. Meeting Date: 9/20/2011
Agenda Item: � �� � 1
� J
City Council Agenda Report
City of Scandia
14727 209`� St. North
Scandia, MN 55073 (651)433-2274
Action Requested: Accept donations from the Scandia Marine Lions Club ($1,500.00)
and the Scandia Fire Relief Association($1,083.20), approve the
purchase of rescue tools for$2,583.20, and approve related budget
amendments.
Deadline/ Timeline: N/A
Background: • The Scandia Marine Lions Club has made a cash donation of
$1,500.00,part of the proceeds from their"Spring Chicken"
dinner held. A formal presentation was made at the August 16
meeting.
• The Fire Department has identified the need for rescue equipment
and they propose to use the Lions' donation for this purpose.
• The Fire Relief Association has donated the remaining $1,083.20
needed to make the purchase (part of the proceeds from the
Annual Fire Ball.)
• The City Council must accept all donations by resolution.
• The Council should also approve the purchase and a budget
amendment, as these items were not included in the 2011 budget.
Recommendation: I recommend that the Council adopt the resolution accepting the
donations, approving the purchase, and making amendments to the
2011 budget to reflect the donation revenue and the expenditure for
the equipment.
Attachments/ • Draft Resolution No. 09-20-11-03
Materials provided: . Invoice from Howell Rescue Systems, Inc.
Contact(s): Jim Finnegan, Fire Chief(651 433-2225)
Prepared by: Anne Hurlburt, Administrator
(donations FD Equipment and budget amendment)
Page 1 of 1
09/09/1 I
CITY OF SCANDIA
RESOLUTION NO. 09-15-11-03
ACCEPTING DONATIONS FROM THE SCANDIA MARINE LIONS CLUB
AND THE SCANDIA FIRE RELIEF ASSOCIATION,
APPROVING PURCHASE OF RESCUE EQUIPMENT AND
MAKING RELATED AMENDMENTS TO THE 2011 CITY BUDGET
WHEREAS, the Scandia Marine Lions Club generously supports the Scandia and
Marine on St. Croix communities with their hard work and financial contributions to worthy
causes, commu.nity events and facilities; and
WHEREAS,the Scandia Fire Relief Association supports the members of the City's �ire
Department and makes contributions to ensure that the Department is adequately equipped to
project our community's properly and the lives of its people; and
WHEREAS, there is a need for equipment used by the Fire Department to rescue people
trapped in vehicles involved in automobile crashes;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA,WASHINGTON COUNTY,MINNESOTA:
1. That it should and hereby does accept the donations from the Scandia Marine Lions
Club and the Scandia Fire Relief Association of$1,500.00 and $1,083.20,
respectively; and
2. That the purchase of rescue equipment from Howell Rescue Systems, Inc. at the cast
of$2,583.20 is hereby approved; and
3. That the 2011 Budget shall be amended as follows:
Line Item: Change:
101-42200-540 Fire Expense Budget, Capital Outlay, +$2,583.20
Heavy Machinery
101-42200-36230 Fire Revenue Budget, Other Income, +$2,583.20
Donations
� Resolution No.: 09-20-11-03
Page 2 of 2
FURTHER, BE IT RESOLVED, that the City Council extends its thanks to the Lions
and to the Fire Relief Association, on behalf of all of the citizens of Scandia, for all of their
generous donations to our community.
Adopted by the Scandia City Council this 20�' day of September, 2011.
Randall Simonson, Mayor
ATTEST:
City Clerk/Administrator
HOWELL RESCUE SYSTEMS INC ��i �
2673 CULVER AVENUE � � f� � `�` "�'
Invoice Number. 111820
KEfTERING, OH 45429 Invoice Date: Sep 2, 2011
Page: 1
Voice: 937-290-0522 Duplicate
Fax: 937-290-0528
&II Ta Ship bo:
SCANDIA FIRE&RESCUE SCANDIA FIRE&RESCUE
15040 SCANDIA TRAIL NORTH 15040 SCANDIA 1RAIL NORTH
SCANDIA, MN 55073 SCANDIA,MN 55073
Cus�omer ID Customer PO Paymerrt Tem�s
SCANMN AC MIKE HINZ Net 5 Days
Sales Rep ID Shipping Method Ship Date Due Da�e
TDH Fed-EX Ground 9/2/11 102/11
Quant�y Item Description Unit Price ount
1.00 USED HOL 2007 SPRADER 1,650.00 1,650.00
1.00 USED HOL MEDIUM RAM 890.00 890.00
I
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,� �%
���`� ���� 3
`�.�� .
.,�
�l L��-� �� : -
� -
s�btoc�i 2,sao.00
Sales Tax
Freight 4320
Total Invoice Amount 2,583.20
Check/Credit Memo No: PaymenUCredit Applied
TOTAL 2,583.20