8.e) Public Works . • �� ��
Council Report
August 2011
Steve Thorp
Scandia Building Official/Maintenance Supervisor
BUILDING INFORMATION:
# Permits issued: August= 14 YTD=72
#New residential units: 1 YTD=3
Totals for August 2011
Valuation=$441,296.00 YTD=$1,769,702.00
Permit Fees=$3,426.65 YTD=$18,553.45
Plan Review Fees=$1,315.70 YTD=$8,616.85
Other Fees=$200 YTD=$1,800.00
Total Fees Generated= $4,942.35 YTD=$28,690.30
CODE ENFORCEMENT/ZONING ACTIONS:
TOTAL ENFORCEMENT ACTIONS: 128
1. court action: 0
2. actively pursuing: 39
3. closed cases: 89
13 Exterior Storage violations, 17 potentially dangerous dog ordinance violations and 9
miscellaneous cases.
New cases: 2 for the month of August.
PUBLIC WORKS
EQUIPMENT:
• Maintenance has been completed on the John Deere tractor after it was used to mow the
ditches. Two new front tires will be needed and staff is looking at purchasing a road tire rather
than a conventional turf tractor tire.
STREETS:
• Filling of potholes was done across the entire City. Complaints were still received from
Orwell Ave, 237`h Ave and Melanie Trail regarding rough roadways.
• Melanie Trail has a boil that surfaced this summer and will need to be corrected. A minimum
patch would be 12' x 100' where the road surface is badly deteriorating. The road has a large
number of patches already and it continues to deteriorate beyond the patches. My
recommendation is to remove the broken asphalt which is about 10 feet square and replace it
with the Class 2 gravel. This boil is dangerous for vehicles and will be torn apart by a snow
plow.
• An erosion problem at Goose Lake landing is going to be addressed by the Carnelian Marine
WD and Washington County SCD. A meeting was held with both agencies and it was
detertnined that the Districts could help as it is a water quality issue.
• A similar erosion problem is occurring down on Log House landing right at the river. We will
be attempting to stabilize the landing with a better base material so vehicles won't degrade the
surface.
• The boulder in the ROW on 208th St was moved.
• A second round of ditch mowing was completed and the 201 Bliss system was mowed. Brush
cutting will begin to keep the deep rooted vegetation from impacting the drainfield at both 201
systems and the Uptown system.
• The catch basins for the Mayberry Trail drainage issue are on order. We will be ditching Pilar
Road and using the material as fill for the Mayberry project. The intent will be to improve the
drainage of Pilar and utilize the fill on Mayberry. City trucks will be used to transport the fill
to the new location and the contractor has agreed to dig out the ditches.
• I have received no complaints about gravel roads being creating too much dust so it appears
that the single Chloride treatment is working.
SAFETY:
• Weekly meetings as well as monthly Safety committee meetings to attain OSHA compliance
are ongoing and we have no accident reports.
• The mock OSHA inspection performed by Safe Assure came back with very minor corrections
that have since been taken care of. We feel pretty confident that we are OSHA compliant for
Public Works. The League of MN Cities, our insurance carrier, will be conducting an
inspection of the Public Works facility this month.
SEWER/WATER:
• The well near the old Maintenance building has been completely abandoned. This was
required because of the Community Center well has requirements imposed by the Dept. of
Health. The Wellhead Protection Program from the Dept. of Health requires us to eliminate
any possible ground water contaminants and required this well to be perforated when it was
abandoned. Much more grout had to be used to fill the void left by the well so the cost
estimate given by the contractor was not indicative of the final cost.
• Another well will be abandoned at the Bliss 201 system as well as a dry well. This is required
by the MPCA which permits the system and will be carried out by our Contractor for the
system.
• A record was found regarding the septic system on Lofton Court from 2003 where a fee of
$1000 was charged a resident to place his system on City property. No other records have
currently been found.
• Bolton and Menk delivered the final draft report for the Uptown system and are currently
working on the application for the County MSTS permit. A meeting was held with the MPCA
area hydrologist, Washington County Environmental Health and staff. Discussion revolved
around combining the 201 systems for permitting reasons and whether the County could
contract for the maintenance of the Uptown system when they license it. The County Attorney
believes it would be a conflict of interest for the County to do this.
BUILDINGS:
• The Community Center roof was repaired and it is his opinion that the ice damming is
occurring because of inadequate attic ventilation. The soffits were painted and the soffit vents
became clogged with paint. MTD Contracting will be installing 54 new round soffit vents and
increasing the ridge venting with 12 turbines.
PARKS/PARK MAINTENANCE:
• Nothing to report.
COMMUNITY DEVELOPMENT
PLANNING/ZONING:
• Tii Gavo is nearing completion.
ENGINEERING:
• Sign Retroreflectivity legislation has deferred the requirements for sign replacement to a future
date.
DAILY ACTIVITIES
• Building and Zoning inspections;
• Coordinating projects for Public Works and filling in as needed (tree trimming after high
winds,patching roads);
• Review of permits for the excavation into the ROW by Utility companies.
• Resident interaction including phone calls, emails and in person regarding zoning,planning
and building issues as well as calls regarding street maintenance;
• Continuing education to maintain certifications for Wetland Conservation Act, Building
Official, Water Operator, MPCA Septic certification and other licenses that August be
required;
• Training for the implementation of the sign reflectivity requirements ongoing;
• Safety training per the League of MN Cities Insurance Trust.
City of Scandia
Code Official's Report
August 2011
PERMITS
Permit# Date Address Owner Work Valuation
11-059 7/29/2011 15660 220th St Carson reroof/sidin re air/front stoo $26,500.00
11-060 8/10/2011 19780 Maxwill Ave Bolton new construction IRC-1 $284,890.00
11-061 8/10/2011 13552 Ma ber Tr Larson window re lacement $9,900.00
11-062 8/10/2011 23183 Meadowbrook Ave Norcross deck stairs $6,500.00
11-063 8/19/2011 21166 Newber Ct Anderson basement finish $2,500.00
11-064 8/19/2011 22955 Mallard Ave Pohlkam radin ermit
11-065 8/22/2011 14727 209th St. Ci of Scandia atchin roof $1,806.00
11-066 8/25/2011 21881 Pomro Ave Ka fer deck $2,000.00
11-067 8/30/2011 14925 Oakhill Rd Simonson window re lacement $4,400.00
11-068 8/30/2011 23840 Lofton Ave Reed roof and sidin $5,000.00
11-069 8/30/2011 21079 Olinda Tr Nora/Be I ext wall re air and roof $40,000.00
11-070 8/30/2011 12080 196th St N Anderson reroof $5,000.00
11-071 8/30/2011 23239 St Croix Tr Borchert reroof $40,800.00
11-072 8/29/2011 12610 182nd St N Bever reroof $12,000.00
14
$441,296.00
FEES Permit Fee Plan Review Fee Other Total
Permit#
11-059 $104.00 $104.00
11-060 $2,024.15 $1,315.70 $200.00 $3,539.85
11-061 $204.00 $204.00
11-062 $49.50 $49.50
11-063 $99.50 $99.50
11-064 $50.00 $50.00
11-065 $99.50 $99.50
11-066 $99.50 $99.50
11-067 $99.50 $99.50
11-068 $99.50 $99.50
11-069 $199.00 $199.00
11-070 $99.50 $99.50
11-071 $99.50 $99.50
11-072 $99.50 $99.50
$3,426.65 $1,315.70 $200.00 $4,942.35
City of Scandia •
Code Official's Report
August 2011
Letters of Credit
Name Purpose Date issued Initial amount Current balance Expiration
Tii Gavo construction 6/28/07 $ 1,514,344.00 $ 65,000.00 6/28/2011
auto-renewal
Tii Gavo landscape 6/28/07 $ 177,687.00 $ 120,000.00 6/28/2011
auto-renewal
American
Tower Cell tower 5/2/11 $ 150,000.00 $ 150,000.00 4/26/2012
auto-renewal
Childers variance 12/6/05 $ 30,000.00 $ 5,000.00 6/6/2011