5.d) Special Event Permit, Meister's Bar & Grill Meeting Date: 8/21/2012
Agenda Item: � � �
City Council Agenda Report
City of Scandia
14727 209�' St.North
Scandia, MN 55073 (651)433-2274
Action Requested: Consider approving a Special Event Permit for Meister's Bar and Grill
for its Taco Daze Events(Friday and Saturday, September 7 & 8,
2012.)
Deadline/Timeline: N/A
Background: • Meister's Bar and Grill, located at 14808 Oakhill Road North, has
applied for a Special Event Permit under the provisions of
Ordinance No. 115.
• On Friday night, the band "The Dweebs"would perform on an
outdoor stage from 8:00 p.m. to Midnight. On Saturday, there
would be a deejay starting at 3:00 p.m. and the band "Joy Ride"
from 8:00 p.m. to midnight.
• Admission will be by wristbands, with a 1$ cover on Friday, $2 on
Saturday. Meister's will hire 2 off-duty WCSO Deputies on
Friday, and 4 on Saturday,plus two bouncers each day for
security. Multiple trash receptacles will be provided along with a
large dumpster. Sanitary facilities will consist of 12 portable
toilets provided outside of the bar by Vacuum Excavating, and the
restaurant's 2 interior bathrooms.
• Beer will be sold outside on Meister's property as well as a beer
garden. There will be food available from the inside kitchen as
well outside.
• Parking will occur on site, available street parking and the
adjacent parking lot owned by the City. The City of Scandia is
named as an additional insured on the liability policy because of
the use of City property for parking.
• This would be the second pernut issued for an amplified special
event to Meister's in 2012. (The two days of Taco Daze counts as
one event.) The ordinance allows no more than four at any one
location in a calendar year.
• Because amplified music will occur after 10:00 p.m. it is very
likely that the city's noise ordinance could be violated. A
recommended condition has been provided to address that
possibility.
Page 1 of 2
08/10/12
• The required certificate of insurance and release and indemnity
agreement have been submitted.
Recommendation: It appears that all ordinance requirements have been met. Staff
recommends that the following conditions be attached to the permit:
1. The event shall be held as described in the application received
on July 31, 2012.
2. Sa(e of alcoholic beverages shall be limited to the Meister's
premises.
3. Any vendors present on the site shall possess a sales and use
tax permit if required by Minnesota law.
4. Any signs or banners shall comply with the Scandia
Development Code.
5. In the event that there are noise complaints,the applicant shall
comply with the direction of law enforcement to reduce the
volume of amplified music or voices.
Attachments/ • Special Event Permit Application
Materials provided:
Contact(s): Scot Taylor, Meister's Bar and Grill
763 433-5230
Prepared by: Anne Hurlburt, Administrator
(meisters taco daze special event permit)
Page 2 of 2
08/10/12
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14727 209`h Street North -
Scandia, Minnesota 55073
(651)43�-2274 ���x�v.cr.scandia.mn.us
Spe�ial �v�nt ��rrnit .Application
INSTRUCTIONS: Fill out this form completely,sign it and include all required attachments. If additional space is
needed,attach additional sheets. Submit to the City of Scandia at least 30 days prior to the date of the event with the$25.00
permit fee. You will be notified at the time of application of the date for City Council consideration of the request.
1. Name, purpose and description of event:
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Location address: 1 " � ��C �, � 1 6C1�� / � : .
Date(s): �!`:�s 1
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Event starting Time: �� S-'�c� S�:� C t`�c: Event ending time: ��, �� �j, �
Set-up start date and time: CG
Dismantle by- date and time: �Y� ���j' �'4-�
Anticipated number of participants and/or spectators: ,� � V�,C��G� ��1 ��I
If there is a fee or donation required as a condition of �
attendance, please describe: � W f�a���� G� ��
2. Attach sketch or site plan showing the location of the following as applicable:
route(beginning/end, direction of travel, _ food concession areas(cooking, serving,
traffic control points) consumption)
_ ticketing/registration/entry locations _ alcoholic beverage concession area
_ entertainment or stage locations _ other concession areas
_ portable toilet facilities _ size and location of any tents or structures
_ fencing locations _ trash/recycling receptacle area
_ parking areas for participants/ spectators _ fireworks or pyrotechnics site
_ sign locations _ first aid facilities
_ speaker(sound amplification) locations _ other as may be applicable
City of Scandia, Special Event Permit Application, Page 1 of 7
3. Applicant information:
Name: ��il t C���U�� Title: ��1���
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Address: � `��� � L1�1�`� \�I 1 �� f V
Phone: ��_�-�'�j ` t��� Cell:
E-Mail: �� r� � �
Affiliation/organization:
Are you an authorized applicant for this organization? Yes -�c No
Will this person have authority to cancel or modify event plans? Yes��No
Will this person be present at the event and in charge of the event �
at all times? Yes No
If no,provide contact information for person who will be the
responsible party on the day of this event
Name: Title:
Address:
Phone: Cell:
E-Mail:
4. Entertainment:
Describe entertainment plans. If there will be music, sound amplification or any other noise impact,
please describe including�the intended hours. �/
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5. Sanitation/potable water:
Describe the toilet and hand washing facilities present on the site (type, number& location) as well as
temporary/portable facilities to be provided. Describe the source of potable (drinking)water.
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City of Scandia, Special Event Permit Application, Page 2 of 7
6. Parking and traffic control:
Describe the location and number of parking spaces available. Describe arrangements that have been
made for traffic control.
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7. Emergency/medical services:
Describe measures that will be taken to ensure emergency vehicle access (police, fire, ambulance) to
the event area.
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8. Security/crowd management:
Describe your proposed procedures and staffing for the event operations and crowd control.
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9. Trash/recycGng, eveut clean-up:
Describe the number,type and location of trash/recycling containers to be provided. What provisions
have been made for clean-up of the site and surrounding area after the event?
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Name of trash/recycling hauler: � �G
10. Lighting:
Describe any temporary or permanent lighting that will be added for the event.
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City of Scandia, Special Event Permit Application, Page 3 of 7
11. Temporary structures or construction.
Describe any tents, canopies, enclosures, stages,platforms, scaffolding, risers, bleachers, fences, and
any other type of temporary structure or conshuction for the event. Event sponsor is responsible to
obtain any building or electrical pernuts that may be required for such construction.
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12. Advertising and promotion.
Describe how this event will be advertised and promoted. Describe any signs(size,type, location.)
All signs must comply with Scandia Development Code Chapter 2 Section 9.13 including a permit if
required.
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13.Noise:
Describe expected type,duration and timing of any noise sources. Describe measures to be taken to
ensure compliance with city noise ordinance (Ordinance No. 65.)
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14. Fireworks or pyrotechnics:
Will any fireworks or pyrotechnics be used at the event? Yes No�-
If yes, describe in detail. Fire Department approval will be required.
City of Scandia, Special Event Permit Application, Page 4 of 7
15. Food and beverages:
Will alcoholic beverages be served? Yes�No
,`f yes, describe the type of beverages and the status of the liquor license:
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Will food andlor non-alcoholic beverages be served? Yes�No
If yes, describe what will be served and any plans for cooking food in the event area, including fuel
,�` source to be used:f�
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Has a license been obtained from the Washington County
Department of Health and Environment? (please attach) Yes No
16. Other concessions:
Describe what vendors or concessionaires you will a11ow at the event, and how you intend to regulate
<< and monitor their activities.
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17. Gambling:
Will there be any gambling(raffles,pu11-tabs, bingo, etc.) at the �
event? . Yes N
If yes, a lawful gambling permit will be required as provided by state law and Scandia Ordinance No.
100. Describe the gambling activity and the status of the gambling permit.
18.Workers compensation compliance:
In accordance with Minnesota Statutes all applicants for license and permits to operate a business in
Minnesota must submit acceptable evidence of compliance with workers' compensation insurance
requirements. Please complete the certificate of compliance and attach to this application.
City of Scandia, Special Event Permit Application, Page 5 of 7
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, 1'�.�rdemnification:
- Ordinance No. 119 requires that a special event permit holder shall agree to defend, indemnify and
hold the City, its officers and employees harmless from any liability, claim, damages, costs,judgments,
or expenses, including a�torney's fees,resulting directly or indirectly from an act or omission
{}�c�uding, without limitation,professional errors and omissions of event promoter, its agents,
e�ployees, arising out of or by any reason of the conduct of the activity authorized by such permit and
against all loss caused in any way by reason of the failure of the event promoter to fully perform all
obligations under this ordinance. P[ease complete the release and indemnification agreement and
_ r�1e thi�e�lic-at�. _.,- �
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As a condition o�the g,ra�ting erf a p��t for a special event conducted on public property or public
streets or parking lots,t�e�ermit lic�der sh�ll provide to the City a public liability insurance policy
naming the City as an addrtional insured-errtity with limits of not less than one million dollars per
occurrence. Please attach the certiftcate of insurance to this application.
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THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private
data we are requesting on this form. Private data is available to you, but not to the public. We are reguesting
this data to determine your eligibility for a permit from the City of Scandia. Providing the data may disclose
information that could cause your application to be denied. You are not legally required to provide the data;
however, refusing to supply the data may cause your permit to not be processed. Your residence address and
telephone number will be considered public data unless you request this information to be private and provide
an alternative address and telephone number. Please sign below to indicate that you have read this notice:
_-- `
Signature: �i�-"-� Date:
I request that my residence address and telephone number be considered private data.
My alternative address and telephone number are as follows:
Address: Telephone:
Acl�owledgement/Signature:
I hereby acknowledge receipt of a copy of this application form and Ordinance No. l 19, Establishing Rules and
Regulations for Special Events,and agree to abide by the ordinance and any other conditions that the City of
Scandia may place upon issuance of this permit.
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Signature: �' Date: �t� l�
City of Scandia, Special Event Permit Application, Page 6 of 7
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