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8.d)1) Contractor's Request for Payment No 1, 2012 Seal Coat Project Meeting Date: 08/21/2012 Agenda Item: �r � � � City Council Agenda Report City of Scandia 14727 209�' St.North Scandia, MN 55073 (651)433-2274 Action Requested: Approve Pay Request# 1 to Allied Blacktop Company for the 2012 Seal Coat and Bituminous Patching Project. Deadline/ Timeline: N/A Background: • At the June 19, 2012 meeting,the Council awarded a contract for 2012 Seal Coat and Bituminous Patching Project to Allied Blacktop Company in the amount of$218,493.00 • The payment is for $174,551.24,the value of the work completed ($186,979.15) less 5%retainage of$9,348.996. The request covers the majority of the work completed. The engineer is waiting for documentation form the contractor for the patching and aggregate base pay items. • The Engineer has reviewed the request for payment and found it to be in order. • Remaining work on the project includes street sweeping and striping. It is possible that the pavement striping could be completed by Washington Council at a lower cost than the Allied contract amount. Recommendation: I recommend that the Council: 1) approve the pay request in the amount of$177,630.19; and 2) authorize the Maintenance Superintendent to determine whether pavement striping should be removed from the Allied contract and completed by Washington County, depending upon which option is least expensive and fits the project schedule. Attachments/ • Pay Request Materials provided: Contact(s): Phil Gravel, PE (651) 604-4885 Prepared by: Anne Hurlburt, Administrator (2012 seal coat and patching payment 1 Allied) Page 1 of 1 08/14/12 /� Owner; Ci of Scandia 14727-209th St. N. Scandia MN 55073 Date: Au ust 7 2012 `�" !/1 .�c' For Period: 8 1 2012 to 8 7 2012 Re uest No: 1 �� Contrador: Allied Blackto Co. 10503 -89th Ave. N. Ma le Grove MN 55369 CONTRACTOR'S REQUEST FOR PAYMENT 2012 SEAL COAT AND BITUMINOUS PATCHING PROJECT STANTEC PROJECT N0. 193801383 SUMMARY 1 Original Contract Amount $ 218,493.00 2 Change Order-Addition $ 0.00 3 Change Order- Deduction $ 0.00 4 Revised Contract Amount $ 218,493.00 5 Value Completed to Date $ 186,979.15 6 Material on Hand $ 0.00 7 Amount Earned $_ 186,979.15 8 Less Retainage 5% $__ 9,348.96 9 Subtotal $_ 177,630.19 10 Less Amount Paid Previously $ 0.00 11 Liquidated damages- $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT N0. 1 $ 177,630.19 Recommended for Approval by: STAKTEC � 0 � t��br��ro�rrcta�' Approved by Owner: ilJl��`t�. �„ CITY OF SCAt�DIk ��- � �. .._...�.�..._.._....a��. . . ���..�.._ Specified Contract Completion Date: Date: Contract Unit Current Quantity Amount �O• Item Unit Quantity Price Quantity to Date to Date BASE BID: 1 MOBILIZATION LS 1 8500.00 0.5 0.5 $4,250.00 2 TRAFFIC CONTROL LS 1 10000.00 0.5 0.5 $5,000.00 3 BITUMINOUS MATERIAL FOR SEAL COAT GAL 35000 3.05 34323 34323 $104,685.15 4 AGGREGATE BASE,CLASS 5 TN 150 35.00 150 150 $5,250.00 5 REMOVE BTfUMINOUS PAVEMENT SY 1650 7.50 750 750 $5,625.00 6 TYPE SP 12.5 WEARING COURSE MIXTURE(2,6)- PATCHING TN 300 90.00 214 214 $19,260.00 7 BITUMINOUS MATERIAL FOR TACK COAT GAL 150 3.00 20 20 $60.00 8 4"SOLID LINE,WHITE PAINT LF 27600 0.09 $p,pp 9 4" DOUBLE SOLID LINE,YELLOW PAINT LF 13800 0.18 $0.00 TOTAL BASE BID: $144,130.15 ALTERNATE NO.2-GRANITE 11 SEAL COAT AGGREGATE, FA-2(MOD)-GRANITE TN 1600 27.00 1587 1587 $42,849.00 TOTAL ALTERNATE N0. 2-GRANITE $42,849.00 TOTAL BASE BID: $144,130.15 TOTAL ALTERNATE N0. 2-GRANTTE $42,849.00 TOTAL WORK COMPLETED TQ DATE ¢186,979.15 RRO)ECT RI�Y[�Ef�T STATt1S OWNER CITY OF SCANDIA STANTEC PRO)ECT N0. 193801383 CONTRACTOR ALLIED BLACKTOP C0. CHANGEORDERS No. Date Descri tion Amount �'ota! Chan e Orders ��hYMEkT SUIWI�Ai�Y No. Fram �o Pa ment Retaina � Carr� {eted 1 08 Ol 2012 08 07 12 177 630.19 9 348.96 186 979.15 [�'ateri�l or� Hand Total Pa ment to Date 177 630.19 Ori inal Contract 218 493.00 Retaina e Pa No. 1 9 348.96 Chan e Orders Total Amount Earned 186 979.15 Revised Contract 218 493.00