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8.d)2) Addition-Approve Curb & Gutter and Pedestrian Ramps Project � Meeting Date: 08/21/2012 Agenda Item: �7 �(� �� , City Council Agenda Report ���'����` City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve Washington County CSAH 3 Curb & Gutter and Pedestrian Ramps Project. Deadline/ Timeline: Bids to be opened September 1 l; construction in October. Background: • Washington County has requested City approval of a project to remove and replace concrete curb on Olinda Trail (CSAH 3) from about 4,150 feet south of TH 97 to about 370 feet north of TH 97. • City Engineer Phil Gravel has reviewed the plans, and has discussed several issues of current and future city concern with the project, as outlined in the attached letter. It appears that these concerns will be adequately addressed.The plans have also been provided to Bolton & Menk, the engineers for the city's Uptown Wastewater System Improvement project. T'he County will coordinate their project with the city's project. Recommendation: Staff recommends that the Council approve the Washington County CSAH 3 Curb & Gutter and Pedestrian Ramps project, and authorize the City Engineer to sign the plans on behalf of the City. Attachments/ • Letter dated August 20, 2012 from Phil Gravel, Stantec Materials provided: . Project Plans Contact(s): Phil Gravel, City Engineer 651 604-4885 Prepared by: Anne Hurlburt, Administrator 651 433-2274 (CSAH 3 curb and sidewalk project) T'age 1 of 1 07/06/2010 Stentec Consuking Services Inc. t/' - 2335 Highway 36 West Si. Paul MN 55113 r Tef: (651)636-4600 .� Fax:(651)63E1311 �n� August 20,2012 Anne Hurlburt,Administrator City of Scandia 14727 209�h Street North Scandia, MN 55073 Re: Washington County Construction Plans for CSAH 3 Curb and Sidewalk Replacement Our File:V 193800568 Dear Anne: Late last week I received a request from Washington County for City approval of construction plans for the county's proposed concrete curb and sidewalk replacement project for CSAH 3/Olinda Trail. The project calls for removal and replacement of the concrete curb from approximately 4150 feet south of TH 97 to approximately 370 feet north of TH 97. The plan also includes sidewalk removal and replacement of parts of the sidewalk in the uptown area (between 209'h Street and 370 feet north of TH 97. The County has indicated that there is no proposed City Share for the cost of the improvements. They have the following tentative schedule for the project. Open Bids September 11 Award September 25 Begin Const. October 1 Complete Const. October 19(3 weeks) We have had discussions with the County regarding three issues regarding the project: 1. The County has been given a copy of the Uptown WW System Improvements plans.They have stated thai they will coordinate their project with the city's project. 2. We discussed the possibility of having modifications made to the County plans to accommodate possible future trail/sidewalk improvements. We specifically discussed the option of having curb drops installed at 209'h Street to facilitaie a future trail extension from 209'h to the ballfields. The County indicated that they will work with the City to provide the curb drops, but that there might be some city cost if a curb ramp is required. This matter will be explored further in the next few weeks. 3. We have requested that the County provide some sort of notification to the affected properry owners with project information and contact numbers before construction starts. Council action required at this time would be to have a motion approving the Washington Counry CSAH 3 Curb& Gutter and Pedestrian Ramps project and authorizing the City Engineer to sign the plans on behalf of the City. Attached for your use is a plan set for the project. Please contact me in you have any questions. Sincerely, STANTEC , ��' """ I Phil Gravel 651-604-4885 } ,,.. . � a � �- i �,i ;. =�o= � � N . �,�`� � � W � 'i� +� �J� �1 1 .�'i .. , y�` .: ��� ,��..X' �..5''Y. C'S.� ��� . � 1 1 1 .. ,:i�¢++y�,���r �. �.�' k �..���1 1 '4� � �� �rK..,`. . I �: ��� .s�. ��4 .. . I" �D ������.. ` � � ��MA�i t � � � ��.. A,wi„' ' Z �o ; . /,. s �Y.•- � a �'' i Q I� � � . � .�. I �.I _ � T J c 1 1�� a ,..; ... ' : s". .. � ,�� �,�'"g a'� "� ~� a o . . ,� 1 1 t � '_�` "./ � ��� 'a' a z 1 1 � � 'aF>' / � � G ���� � ��-1 I�}����'�'#�w�'' �^� %��>�.4 � ` �� c~.� m J 1 1• J O I. ZL ., ' .. 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Deputy Director/County Engineer Olinda Tra�il N Curb Replacement Project PROJECT FACT SHEET PROJECT SUMMARY The concrete curb & gutter on County Road 3 (Olinda APPROXIMATE PROJECT Trail N) through downtown TERMINUS is deteriorated to a , � condition that necessitates � � �� replacement. Curb on both �� sides of the road from 900 feet south of 205th Street N �� " ,� � to 370 feet north of Hwy 97 will be replaced. , w New sidewalk will be ,. % " installed through downtown. All pedestrian curb ramps will be upgraded consistent with American's with Disabilities Act (ADA) standards and ' � guidelines, including truncated domes, which � offer a detectable surface. o • The project will be constructed under traffic and should not require any lane closures. However, please use caution and follow all traffic control signage and direction as APPROXIMATE PROJECT you travel through the TERMINUS project area. This is 100% County-funded; no residents will be assessed for the work. Work is scheduled to begin on October 1, 2012, and take three to four weeks to complete, depending on the weather. PROJECT CONTACT If you have any questions befc�re or during construction, please contact Jacob Gave. He can be reached at: E-mail: �acL ob.qave@co.washinqton.mn.us Direct Phone: (651) 430-4316 11660 Myeron Road North, Stillwater, Minnesota 55082-9573 Phone: 651-�430-4300 • Fax: 651-430-4350 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity/Affirmative Action