9.a) Award Bid, Uptown Wastewater System Improvements Meeting Date: 08/21/2012
Agenda Item: �' Q�
City Council Agenda Report
City of Scandia
14727 209`" St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive and consider awarding a bid for the Uptown Wastewater
Treatment System improvement project.
Deadline/Timeline: N/A
Background: • The Council approved advertisement for bids at the July 17, 2012
meeting.
• The Uptown Master Plan estimated the cost of the equalization
tank and aerobic pretreatment unit to be$73,209. The new
uptown pump tank was at $25,564.
• Bids were opened on Wednesday, August 15. The bid results
were as follows:
Septic Check, Milaca MN $138,693.25
Dunaway Construction, Forest Lake MN $143,298.00
Ellingson Drainage, West Concord, MN $194,991.60
Penn Contracting, Inc., Blaine MN $204,405.50
Recommendation: Engineer Brian Malm is reviewing the bids and will have a
recommendation at the August 21 City Council meeting.
Attachments/ None
Materials provided:
Contact(s): Brian Malm, P.E., Bolton & Menk, Inc.
(507) 625-4171 ext. 1264
Prepared by: Anne Hurlburt, Administrator
(Uptown award bid)
Page 1 of 1
08/15/12
��
- = BOl-TON � M �N K , I NCm
. Consulting Engineers & Sunreyors
" 1960 Premier Drive•Mankato, MN 56001-5900
Phone(507)625-4171 • Fax(507)625-4177
www.bolton-menk.com
August 21,2012
Anne Hurlburt
City Administrator
City of Scandia
14727 209`�' Street North
Scandia,MN 55073
RE: 2012 Uptown WW System Improvements
City of Scandia,MN
BMI Project No.N11.104656
Dear Ms. Hurlburt,
Attached is the bid abstract far the project referenced above. Bids were received at City Hall at 11:00
a.m. on Wednesday,August 15,2012.
Septic Check $138,693.25
Dunaway Construction $143,298.00
Ellingson Drainage, Inc. $194,991.60
Penn Contracting, Inc. $204,405.50
Engineer's Estimate $105,390.00
As you can see,the low bid is 30%higher than the Engineer's Estimate. However the bidding was
competitive and the two lowest bids were separated by only 3%. Our estimate was based on comparable
project costs from approximately 3 years ago, and we attribute the underestimated cost to unforeseen
increases in construction material costs (higher than 3%per year,which was the basis for our estimate)
during that period.
Based on discussions with representatives of the low bidder, Septic Check,we believe the project cost can
be reduced by approximately$8,000-$10,000 by change order following award of the bid,by making
some non-substantive changes in the specification requirements for the septic tanks and pump control
panel.
We recommend awarding this bid to Septic Check in the amount of$138,693.25. We are familiar with
their work and consider them a responsible Contractor.
Sincerely,
BOLTON&�C.
�,r�;��
Brian P. Malm,P.E.
Senior Project Manager
BPM/rm
Enclosure
H:\SCND\Nll 104656\1 Corres\104656 abstract Itr.doc
DESIGNlNG FOf2 A 8E7TER TOMORROW
Bolton&Menk is an equal op�onunity cmployer
ABSTRACT OF BIDS
2012 UPTOWN WW SYSTEM IMPROVEMENTS
CITY OF SCANDIA,MN
BMI PROJECT NO.N11.104656
1 2 3 4
oaia: ansrtoi2 ENGINEER'S ESTIMATE Septic Check Dunaway Construction Ellingson Orainage,Inc. Penn ConVacting,Inc.
ITEM nvrrtox. Bokon&Menk,Inc. Milaca,MN Forest Lake,MN West Conwrd,MN Blaine MN
NO. ITEM OUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNI7 PRICE AMOUNT UNIT PRICE AMOUNT
1 MOBILIZATION 1.0 LS $5,000.00 $ 5,000.00 $5,000.00 $ 5,000.00 $20,000.00 $ 20,000.00 $14,000.00 $ 74,000.00 $8,000.00 $ 8,000.00
2 TRAFFIC CONTROL 1.0 LS $1,000.00 3 1.000.00 32,250.00 $ 2,250.00 33,000.00 $ 3,000.00 $3,500.00 $ 3,500.00 $2,800.00 5 2,800.00
3 CLEARING&GRUBBING 7.0 LS $2,000.00 $ 2,000.00 $1.500.00 $ 1,500.00 $1,000.00 $ 1,000.00 $1.650.00 $ 1,650.00 $1,500.00 $ 1,500.00
4 REMOVE SEPTIC PUMP TANK 1.0 LS $1,000.00 $ 1,000.00 $750.00 $ 750.00 $2,600.00 5 2.600.00 $2,250.00 $ 2,250.00 $2,000.00 $ 2,000.00
5 SALVAGE PUMPS&CONTROL PANEL 1.0 LS $500.00 $ 500.00 $500.00 $ 500.00 $400.00 $ 400.00 $1,025.00 5 1.025.00 $1,000.00 $ 1,000.00
6 REMOVE BITUMINOUS PAVEMENT 161.0 SY $3.00 $ 483.00 $12.25 $ 1,972.25 $6.00 $ 966.00 $40.00 $ 6,440.00 $5.00 $ 805.00
7 REMOVE SANITARY SEWER PIPE 730.0 LF E2.00 $ 260.00 $20.00 $ 2,600.00 $3.00 $ 390.00 $16.50 $ 2.145.00 $10.00 $ 1,300.00
8 RELOCATE/REPLACE FENCE 1.0 LS $500.00 $ 500.00 $500.00 $ 500.00 $1,000.00 $ 1,000.00 $3,400.00 S 3,400.00 $1,000.00 $ 1,000.00
9 BITUMINOUS PATCH 161.0 SY $35.00 $ 5,635.00 $33.50 $ 5,393.50 $24.00 $ 3,864.00 $49.00 $ 7,889.00 $55.00 $ 8,855.00
10 SANITARY SEWER BYPASS 1.0 LS $1,500.00 $ 1,500.00 $2,500.00 $ 2.500.00 $3,000.00 S 3,000.00 $5,000.00 $ 5,000.00 $1,500.00 $ 1,500.00
11 CONNECT TO EXISTING SANITARY SEWER PIPE/SEPTIC TANK 7.0 EA $500.00 $ 3,500.00 $100.00 $ 700.00 $500.00 $ 3,500.00 $1,100.00 $ 7,700.00 5500.00 $ 3,500.00
12 4"POLYSTYRENE INSULATION 40.0 SY $3.00 $ 120.00 $24.00 $ 960.00 $40.00 $ 1,600.00 $32.00 $ 1,280.00 $35.00 $ 1,400.00
13 1.5'FORCEMAtN PIPE 5.0 LF 315.00 $ 75.00 $48.00 E 240.00 $100.00 $ 500.00 525.00 $ 125.00 $55.00 $ 275.00
14 2"FORCEMAIN PIPE 60.0 LF $15.00 $ 900.00 $48.00 $ 2,880.00 $10.00 $ 600.00 530.75 $ 1,845.00 $45.00 $ 2,700.00
15 4'SANITARY SEWER PIPE 50.0 LF $20.00 $ 1,000.00 $52.00 $ 2,600.00 $10.00 $ 500.00 $33.25 $ 1,662.50 $45.00 $ 2,250.00
16 8'SANITARY SEWER PIPE 25.0 LF $25.00 $ 625.00 $58.00 $ 1,450.00 $12.00 $ 300.00 553.50 $ 1.337.50 $55.00 $ 1,375.00
17 SANITARV SEWER MANHOLE 8.2 LF $200.00 $ 1,640.00 $600.00 $ 4.920.00 $500.00 $ 4,100.00 $631.00 $ 5,17420 $570.00 $ 4,674.00
18 SANITARY CASTING ASSEMBLY 4.0 EA $750.00 $ 3,000.00 $400.00 $ 1,600.00 $800.00 $ 3,200.00 3350.00 $ 1,400.00 $700.00 $ 2,800.00
19 72'DIA.LIFT STATION,PUMPS,AND CONTROLS 1.0 LS $13,000.00 $ 13,000.00 $19,633.00 $ 19,633.00 $20,000.00 $ 20,000.00 $25,500.00 $ 25,500.00 $50,000.00 S 50,000.00
20 10,000 GALLON EQUALIZATION TANK,PUMPS,AND CONTROLS 1.0 LS $27,000.00 $ 27.000.00 $42,175.00 $ 42,175.00 $35,000.00 $ 35,000.00 $48,500.00 $ 46,500.00 $50,000.00 $ 50.000.00
21 4,000 GALLON SEPTIC TANK WITH AEROBIC TREATMENT UNIT 1.0 LS 525,000.00 $ 25,000.00 $32,661.00 $ 32,661.00 525,000.00 E 25,000.00 $36,000.00 $ 36,000.00 542,000.00 $ 42,000.00
22 ELECTRICAL 1.0 LS $10,000.00 $ 10,000.00 $4,500.00 $ 4,500.00 $70,500.00 $ 10,500.00 $12,000.00 $ 12,000.00 $11,000.00 3 11,000.00
23 SEEDING 02 AC $3,000.00 $ 600.00 $2,500.00 $ 500.00 $5,000.00 $ 1,000.00 $19.500.00 $ 3,900.00 $10,925.00 $ 2,185.00
24 S�LT FENCE 226.0 LF $2.00 $ 452.00 $2.25 $ SOS.W $3.00 $ 678.00 53.40 E 768.40 $5.25 S 1,186.50
25 INLET PROTECTION 2.0 EA $300.00 $ 600.00 $200.00 $ 400.00 $300.00 $ 600.00 $250.00 $ 500.00 $150.00 $ 300.00
TOTAL 1105,390.00 5138,693.25 5143298.00 5794,991.60 5204405.50
• = BO�TON 8� M � N K , I NC�
. Consulting Engineers & Surveyors
�� 1960 Premier Drive • Mankato, MN 56001-5900
Phone (507) 625-4171 • Fax (507) 625-4177 -�- � -6 �
www.bolton-menk.com i
0�T "I � ?_(�12 !
Letter of Transmittal
Date: October 5, 2012
Project No.: N 11.104656
TO: Kristina Handt � UPS Ground
City Administrator ❑ Fedex
City of Scandia � Regular Mail
14727 209'h Street North ❑ Client Pick-up
Scandia, MN 55073 ❑ Hand Carry
� Fax
RE: 2012 Uptown WW System Improvements ❑ Fax/Send
Cit of Scandia, MN
WE ARE ENCLOSING: Four (4) copies of Change Order No. 1 for the above referenced project.
Please si n and distribute a ro riatel .
FOR YOUR: � Review � Records � Approval � Distribution ❑ Information
❑ Use as Requested ❑ Please Return Corrected Prints
REMARKS:
Cc:
By: Brian P. Malm, P.E. ��
H:ASCNDW11104656\1 CorresU04656Handtl0-05-2012.doc
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer.
I �
� � .
CHANGE ORDER
PROJECT: 2012 Uptown WW System Improvements CHANGE ORDER NO. 1
BMI PROJECT NO.: N11.104656
OWNER City of Scandia
CONTRACTOR: Septic Check,Inc. DATE: September 27,2012
DESCRIPTION: Change Order No. 1 modifies the contract amount due to changes in the type of aerobic
treatment unit being used,modifications to the ballast requirements for the septic tanks,and changes to the pump
control panel requirements.
CHANGE TO THE CONTRACT AMOUNT: Contract Amount decreased by$13,750.00 as a result of Change
Order No. 1. A breakdown of the Change in the Contract Amount is shown on Attachment No. 1.
CHANGE TO THE CONTRACT TIME:No change is made to the Contract time as a part of this Change Order.
ATTACHMENTS:
Attachment No. 1 –Estimated Change in Contract Amount
APPROVALS:
Reviewed:
Engineer: Bolton&Menk,Inc.
By: i�����` Project En�ineer 9/27/12
Brian P. Malm,P.E. Title Date
Anvroved:
Contractor: Septic Che nc.
By. � �'`CG�,��r��- �� �� Z—
Name Title Date
Owner: City of Scandia
By: ' �����%C� �°�l U
Name Title Date
And: ��� �.�/'�1 ���n�5��� ��/ l�'�'
Name Title Date
H:\SCND\N11104656\7_Bidding_Contract_Documents\104656 Change Order No I.doc
' '
CHANGE ORDER NO. 1 '
ATTACHMENT NO.1 -ESTIMATED CHANGE IN CONTRACT AMOUNT
2012 UPTOWN WW SYSTEM IMPROVEMENTS R
CITY OF SCANDIA,MN
BMI PROJECT NO.N11.104656
H:\SCND\N11104656V_Bidding_Contract_Documents\�104656 Change Order No 1XLSJSheet 1
UNIT PRICE QUANTITY CHANGE
NEW CHANGE DUE ORIGINAL NEW CHANGE DUE ORIGINAL NEW IN
ITEM UNIT UNIT TO CHANGE ESTIMATED ESTIMATED TO CHANGE AMOUNT AMOUNT CONTRACT
N0. DESCRIPTION UNIT PRICE PRICE ORDER QUANTITY QUANTITY ORDER AMOUNT
ORIGINAL ITEMS MODIFIED AS A RESULT OF THIS CHANGE ORDER ��
1 MOBILIZATION LS $5,000.00 $5,000.00 $0.00 1 1 0 $5,000.00 $5,000.00 $0.00 I
2 TRAFFIC CONTROL LS $2,250.00 $2,250.00 $0.00 1 1 0 $2,250.00 $2,250.00 $0.00 I
3 CLEARING&GRUBBING LS $1,500.00 $1,500.00 $0.00 1 1 0 $1,500.00 $1,500.00 $0.00
4 REMOVE SEPTIC PUMP TANK LS $750.00 $750.00 $0.00 1 1 0 $750.00 $750.00 $0.00 �
5 SALVAGE PUMPS&CONTROL PANEL LS $500.00 $500.00 $0.00 1 1 0 $500.00 $500.00 $0.00
6 REMOVE BITUMINOUS PAVEMENT SY $12.25 $12.25 $0.00 161 161 0 $1,972.25 $1,972.25 $0.00 i
7 REMOVE SANITARY SEWER PIPE LF $20.00 $20.00 $0.00 130 130 0 $2,600.00 $2,600.00 $0.00
8 RELOCATE/REPLACE FENCE LS $500.00 $500.00 $0.00 1 1 0 $500.00 $500.00 $0.00
9 BITUMINOUS PATCH SY $33.50 $33.50 $0.00 161 161 0 $5,393.50 $5,393.50 $0.00
10 SANITARY SEWER BYPASS LS $2,500.00 $2,500.00 $0.00 1 1 0 $2,500.00 $2,500.00 $0.00
11 CONNECT TO EXISTING SANITARY SEWER PIPE/SEPTIC TANK EA $100.00 $100.00 $0.00 7 7 0 $700.00 $700.00 $0.00
12 4"POLYSTYRENE INSULATION SY $24.00 $24.00 $0.00 40 40 0 $960.00 $960.00 $0.00
13 1.5"FORCEMAIN PIPE LF $48.00 $48.00 $0.00 5 5 0 $240.00 $240.00 $0.00
14 2"FORCEMAIN PIPE LF $48.00 $48.00 $0.00 60 60 0 $2,880.00 $2,880.00 $0.00
15 4"SANITARY SEWER PIPE LF $52.00 $52.00 $0.00 50 50 0 $2,600.00 $2,600.00 $0.00
16 8"SANITARY SEWER PIPE LF $58.00 $58.00 $0.00 25 25 0 $1,450.00 $1,450.00 $0.00
17 SANITARY SEWER MANHOLE LF $600.00 $600.00 $0.00 8.2 8.2 0 $4,920.00 $4,920.00 $0.00
18 SANITARY CASTING ASSEMBLY EA $400.00 $400.00 $0.00 4 4 0 $1,600.00 $1,600.00 $0.00
19 72"DIA.LIFT STATION,PUMPS,AND CONTROLS LS $19,633.00 $19,633.00 $0.00 1 1 0 $19,633.00 $19,633.00 $0.00
20 10,000 GALLON EQUALIZATION TANK,PUMPS,AND CONTROL LS $42,175.00 $33,293.00 -$8,882.00 1 1 0 $42,175.00 $33,293.00 -$8,882.00
21 4,000 GALLON SEPTIC TANK WITH AEROBIC TREATMENT UNI LS $32,661.00 $27,793.00 -$4,868.00 1 1 0 $32,661.00 $27,793.00 -$4,868.00
22 ELECTRICAL LS $4,500.00 $4,500.00 $0.00 1 1 0 $4,500.00 $4,500.00 $0.00
23 SEEDING AC $2,500.00 $2,500.00 $0.00 0.2 0.2 0 $500.00 $500.00 $0.00
24 SILT FENCE LF $2.25 $2.25 $0.00 226 226 0 $508.50 $508.50 $0.00
25 INLET PROTECTION EA $200.00 $200.00 $0.00 2 2 0 $400.00 $400.00 $0.00
TOTAL $138,693.25 $124,943.25 -513,750.00
PREVIOUS CONTRACT AMOUNT: $138,693.25
NEW CONTRACT AMOUNT: $124,943.25
NET CHANGE IN CONTRACT AMOUNT: -$13,750.00
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