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9.a) Award Bid, Uptown Wastewater System Improvements Meeting Date: 08/21/2012 Agenda Item: �' Q� City Council Agenda Report City of Scandia 14727 209`" St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive and consider awarding a bid for the Uptown Wastewater Treatment System improvement project. Deadline/Timeline: N/A Background: • The Council approved advertisement for bids at the July 17, 2012 meeting. • The Uptown Master Plan estimated the cost of the equalization tank and aerobic pretreatment unit to be$73,209. The new uptown pump tank was at $25,564. • Bids were opened on Wednesday, August 15. The bid results were as follows: Septic Check, Milaca MN $138,693.25 Dunaway Construction, Forest Lake MN $143,298.00 Ellingson Drainage, West Concord, MN $194,991.60 Penn Contracting, Inc., Blaine MN $204,405.50 Recommendation: Engineer Brian Malm is reviewing the bids and will have a recommendation at the August 21 City Council meeting. Attachments/ None Materials provided: Contact(s): Brian Malm, P.E., Bolton & Menk, Inc. (507) 625-4171 ext. 1264 Prepared by: Anne Hurlburt, Administrator (Uptown award bid) Page 1 of 1 08/15/12 �� - = BOl-TON � M �N K , I NCm . Consulting Engineers & Sunreyors " 1960 Premier Drive•Mankato, MN 56001-5900 Phone(507)625-4171 • Fax(507)625-4177 www.bolton-menk.com August 21,2012 Anne Hurlburt City Administrator City of Scandia 14727 209`�' Street North Scandia,MN 55073 RE: 2012 Uptown WW System Improvements City of Scandia,MN BMI Project No.N11.104656 Dear Ms. Hurlburt, Attached is the bid abstract far the project referenced above. Bids were received at City Hall at 11:00 a.m. on Wednesday,August 15,2012. Septic Check $138,693.25 Dunaway Construction $143,298.00 Ellingson Drainage, Inc. $194,991.60 Penn Contracting, Inc. $204,405.50 Engineer's Estimate $105,390.00 As you can see,the low bid is 30%higher than the Engineer's Estimate. However the bidding was competitive and the two lowest bids were separated by only 3%. Our estimate was based on comparable project costs from approximately 3 years ago, and we attribute the underestimated cost to unforeseen increases in construction material costs (higher than 3%per year,which was the basis for our estimate) during that period. Based on discussions with representatives of the low bidder, Septic Check,we believe the project cost can be reduced by approximately$8,000-$10,000 by change order following award of the bid,by making some non-substantive changes in the specification requirements for the septic tanks and pump control panel. We recommend awarding this bid to Septic Check in the amount of$138,693.25. We are familiar with their work and consider them a responsible Contractor. Sincerely, BOLTON&�C. �,r�;�� Brian P. Malm,P.E. Senior Project Manager BPM/rm Enclosure H:\SCND\Nll 104656\1 Corres\104656 abstract Itr.doc DESIGNlNG FOf2 A 8E7TER TOMORROW Bolton&Menk is an equal op�onunity cmployer ABSTRACT OF BIDS 2012 UPTOWN WW SYSTEM IMPROVEMENTS CITY OF SCANDIA,MN BMI PROJECT NO.N11.104656 1 2 3 4 oaia: ansrtoi2 ENGINEER'S ESTIMATE Septic Check Dunaway Construction Ellingson Orainage,Inc. Penn ConVacting,Inc. ITEM nvrrtox. Bokon&Menk,Inc. Milaca,MN Forest Lake,MN West Conwrd,MN Blaine MN NO. ITEM OUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNI7 PRICE AMOUNT UNIT PRICE AMOUNT 1 MOBILIZATION 1.0 LS $5,000.00 $ 5,000.00 $5,000.00 $ 5,000.00 $20,000.00 $ 20,000.00 $14,000.00 $ 74,000.00 $8,000.00 $ 8,000.00 2 TRAFFIC CONTROL 1.0 LS $1,000.00 3 1.000.00 32,250.00 $ 2,250.00 33,000.00 $ 3,000.00 $3,500.00 $ 3,500.00 $2,800.00 5 2,800.00 3 CLEARING&GRUBBING 7.0 LS $2,000.00 $ 2,000.00 $1.500.00 $ 1,500.00 $1,000.00 $ 1,000.00 $1.650.00 $ 1,650.00 $1,500.00 $ 1,500.00 4 REMOVE SEPTIC PUMP TANK 1.0 LS $1,000.00 $ 1,000.00 $750.00 $ 750.00 $2,600.00 5 2.600.00 $2,250.00 $ 2,250.00 $2,000.00 $ 2,000.00 5 SALVAGE PUMPS&CONTROL PANEL 1.0 LS $500.00 $ 500.00 $500.00 $ 500.00 $400.00 $ 400.00 $1,025.00 5 1.025.00 $1,000.00 $ 1,000.00 6 REMOVE BITUMINOUS PAVEMENT 161.0 SY $3.00 $ 483.00 $12.25 $ 1,972.25 $6.00 $ 966.00 $40.00 $ 6,440.00 $5.00 $ 805.00 7 REMOVE SANITARY SEWER PIPE 730.0 LF E2.00 $ 260.00 $20.00 $ 2,600.00 $3.00 $ 390.00 $16.50 $ 2.145.00 $10.00 $ 1,300.00 8 RELOCATE/REPLACE FENCE 1.0 LS $500.00 $ 500.00 $500.00 $ 500.00 $1,000.00 $ 1,000.00 $3,400.00 S 3,400.00 $1,000.00 $ 1,000.00 9 BITUMINOUS PATCH 161.0 SY $35.00 $ 5,635.00 $33.50 $ 5,393.50 $24.00 $ 3,864.00 $49.00 $ 7,889.00 $55.00 $ 8,855.00 10 SANITARY SEWER BYPASS 1.0 LS $1,500.00 $ 1,500.00 $2,500.00 $ 2.500.00 $3,000.00 S 3,000.00 $5,000.00 $ 5,000.00 $1,500.00 $ 1,500.00 11 CONNECT TO EXISTING SANITARY SEWER PIPE/SEPTIC TANK 7.0 EA $500.00 $ 3,500.00 $100.00 $ 700.00 $500.00 $ 3,500.00 $1,100.00 $ 7,700.00 5500.00 $ 3,500.00 12 4"POLYSTYRENE INSULATION 40.0 SY $3.00 $ 120.00 $24.00 $ 960.00 $40.00 $ 1,600.00 $32.00 $ 1,280.00 $35.00 $ 1,400.00 13 1.5'FORCEMAtN PIPE 5.0 LF 315.00 $ 75.00 $48.00 E 240.00 $100.00 $ 500.00 525.00 $ 125.00 $55.00 $ 275.00 14 2"FORCEMAIN PIPE 60.0 LF $15.00 $ 900.00 $48.00 $ 2,880.00 $10.00 $ 600.00 530.75 $ 1,845.00 $45.00 $ 2,700.00 15 4'SANITARY SEWER PIPE 50.0 LF $20.00 $ 1,000.00 $52.00 $ 2,600.00 $10.00 $ 500.00 $33.25 $ 1,662.50 $45.00 $ 2,250.00 16 8'SANITARY SEWER PIPE 25.0 LF $25.00 $ 625.00 $58.00 $ 1,450.00 $12.00 $ 300.00 553.50 $ 1.337.50 $55.00 $ 1,375.00 17 SANITARV SEWER MANHOLE 8.2 LF $200.00 $ 1,640.00 $600.00 $ 4.920.00 $500.00 $ 4,100.00 $631.00 $ 5,17420 $570.00 $ 4,674.00 18 SANITARY CASTING ASSEMBLY 4.0 EA $750.00 $ 3,000.00 $400.00 $ 1,600.00 $800.00 $ 3,200.00 3350.00 $ 1,400.00 $700.00 $ 2,800.00 19 72'DIA.LIFT STATION,PUMPS,AND CONTROLS 1.0 LS $13,000.00 $ 13,000.00 $19,633.00 $ 19,633.00 $20,000.00 $ 20,000.00 $25,500.00 $ 25,500.00 $50,000.00 S 50,000.00 20 10,000 GALLON EQUALIZATION TANK,PUMPS,AND CONTROLS 1.0 LS $27,000.00 $ 27.000.00 $42,175.00 $ 42,175.00 $35,000.00 $ 35,000.00 $48,500.00 $ 46,500.00 $50,000.00 $ 50.000.00 21 4,000 GALLON SEPTIC TANK WITH AEROBIC TREATMENT UNIT 1.0 LS 525,000.00 $ 25,000.00 $32,661.00 $ 32,661.00 525,000.00 E 25,000.00 $36,000.00 $ 36,000.00 542,000.00 $ 42,000.00 22 ELECTRICAL 1.0 LS $10,000.00 $ 10,000.00 $4,500.00 $ 4,500.00 $70,500.00 $ 10,500.00 $12,000.00 $ 12,000.00 $11,000.00 3 11,000.00 23 SEEDING 02 AC $3,000.00 $ 600.00 $2,500.00 $ 500.00 $5,000.00 $ 1,000.00 $19.500.00 $ 3,900.00 $10,925.00 $ 2,185.00 24 S�LT FENCE 226.0 LF $2.00 $ 452.00 $2.25 $ SOS.W $3.00 $ 678.00 53.40 E 768.40 $5.25 S 1,186.50 25 INLET PROTECTION 2.0 EA $300.00 $ 600.00 $200.00 $ 400.00 $300.00 $ 600.00 $250.00 $ 500.00 $150.00 $ 300.00 TOTAL 1105,390.00 5138,693.25 5143298.00 5794,991.60 5204405.50 • = BO�TON 8� M � N K , I NC� . Consulting Engineers & Surveyors �� 1960 Premier Drive • Mankato, MN 56001-5900 Phone (507) 625-4171 • Fax (507) 625-4177 -�- � -6 � www.bolton-menk.com i 0�T "I � ?_(�12 ! Letter of Transmittal Date: October 5, 2012 Project No.: N 11.104656 TO: Kristina Handt � UPS Ground City Administrator ❑ Fedex City of Scandia � Regular Mail 14727 209'h Street North ❑ Client Pick-up Scandia, MN 55073 ❑ Hand Carry � Fax RE: 2012 Uptown WW System Improvements ❑ Fax/Send Cit of Scandia, MN WE ARE ENCLOSING: Four (4) copies of Change Order No. 1 for the above referenced project. Please si n and distribute a ro riatel . FOR YOUR: � Review � Records � Approval � Distribution ❑ Information ❑ Use as Requested ❑ Please Return Corrected Prints REMARKS: Cc: By: Brian P. Malm, P.E. �� H:ASCNDW11104656\1 CorresU04656Handtl0-05-2012.doc DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer. I � � � . CHANGE ORDER PROJECT: 2012 Uptown WW System Improvements CHANGE ORDER NO. 1 BMI PROJECT NO.: N11.104656 OWNER City of Scandia CONTRACTOR: Septic Check,Inc. DATE: September 27,2012 DESCRIPTION: Change Order No. 1 modifies the contract amount due to changes in the type of aerobic treatment unit being used,modifications to the ballast requirements for the septic tanks,and changes to the pump control panel requirements. CHANGE TO THE CONTRACT AMOUNT: Contract Amount decreased by$13,750.00 as a result of Change Order No. 1. A breakdown of the Change in the Contract Amount is shown on Attachment No. 1. CHANGE TO THE CONTRACT TIME:No change is made to the Contract time as a part of this Change Order. ATTACHMENTS: Attachment No. 1 –Estimated Change in Contract Amount APPROVALS: Reviewed: Engineer: Bolton&Menk,Inc. By: i�����` Project En�ineer 9/27/12 Brian P. Malm,P.E. Title Date Anvroved: Contractor: Septic Che nc. By. � �'`CG�,��r��- �� �� Z— Name Title Date Owner: City of Scandia By: ' �����%C� �°�l U Name Title Date And: ��� �.�/'�1 ���n�5��� ��/ l�'�' Name Title Date H:\SCND\N11104656\7_Bidding_Contract_Documents\104656 Change Order No I.doc ' ' CHANGE ORDER NO. 1 ' ATTACHMENT NO.1 -ESTIMATED CHANGE IN CONTRACT AMOUNT 2012 UPTOWN WW SYSTEM IMPROVEMENTS R CITY OF SCANDIA,MN BMI PROJECT NO.N11.104656 H:\SCND\N11104656V_Bidding_Contract_Documents\�104656 Change Order No 1XLSJSheet 1 UNIT PRICE QUANTITY CHANGE NEW CHANGE DUE ORIGINAL NEW CHANGE DUE ORIGINAL NEW IN ITEM UNIT UNIT TO CHANGE ESTIMATED ESTIMATED TO CHANGE AMOUNT AMOUNT CONTRACT N0. DESCRIPTION UNIT PRICE PRICE ORDER QUANTITY QUANTITY ORDER AMOUNT ORIGINAL ITEMS MODIFIED AS A RESULT OF THIS CHANGE ORDER �� 1 MOBILIZATION LS $5,000.00 $5,000.00 $0.00 1 1 0 $5,000.00 $5,000.00 $0.00 I 2 TRAFFIC CONTROL LS $2,250.00 $2,250.00 $0.00 1 1 0 $2,250.00 $2,250.00 $0.00 I 3 CLEARING&GRUBBING LS $1,500.00 $1,500.00 $0.00 1 1 0 $1,500.00 $1,500.00 $0.00 4 REMOVE SEPTIC PUMP TANK LS $750.00 $750.00 $0.00 1 1 0 $750.00 $750.00 $0.00 � 5 SALVAGE PUMPS&CONTROL PANEL LS $500.00 $500.00 $0.00 1 1 0 $500.00 $500.00 $0.00 6 REMOVE BITUMINOUS PAVEMENT SY $12.25 $12.25 $0.00 161 161 0 $1,972.25 $1,972.25 $0.00 i 7 REMOVE SANITARY SEWER PIPE LF $20.00 $20.00 $0.00 130 130 0 $2,600.00 $2,600.00 $0.00 8 RELOCATE/REPLACE FENCE LS $500.00 $500.00 $0.00 1 1 0 $500.00 $500.00 $0.00 9 BITUMINOUS PATCH SY $33.50 $33.50 $0.00 161 161 0 $5,393.50 $5,393.50 $0.00 10 SANITARY SEWER BYPASS LS $2,500.00 $2,500.00 $0.00 1 1 0 $2,500.00 $2,500.00 $0.00 11 CONNECT TO EXISTING SANITARY SEWER PIPE/SEPTIC TANK EA $100.00 $100.00 $0.00 7 7 0 $700.00 $700.00 $0.00 12 4"POLYSTYRENE INSULATION SY $24.00 $24.00 $0.00 40 40 0 $960.00 $960.00 $0.00 13 1.5"FORCEMAIN PIPE LF $48.00 $48.00 $0.00 5 5 0 $240.00 $240.00 $0.00 14 2"FORCEMAIN PIPE LF $48.00 $48.00 $0.00 60 60 0 $2,880.00 $2,880.00 $0.00 15 4"SANITARY SEWER PIPE LF $52.00 $52.00 $0.00 50 50 0 $2,600.00 $2,600.00 $0.00 16 8"SANITARY SEWER PIPE LF $58.00 $58.00 $0.00 25 25 0 $1,450.00 $1,450.00 $0.00 17 SANITARY SEWER MANHOLE LF $600.00 $600.00 $0.00 8.2 8.2 0 $4,920.00 $4,920.00 $0.00 18 SANITARY CASTING ASSEMBLY EA $400.00 $400.00 $0.00 4 4 0 $1,600.00 $1,600.00 $0.00 19 72"DIA.LIFT STATION,PUMPS,AND CONTROLS LS $19,633.00 $19,633.00 $0.00 1 1 0 $19,633.00 $19,633.00 $0.00 20 10,000 GALLON EQUALIZATION TANK,PUMPS,AND CONTROL LS $42,175.00 $33,293.00 -$8,882.00 1 1 0 $42,175.00 $33,293.00 -$8,882.00 21 4,000 GALLON SEPTIC TANK WITH AEROBIC TREATMENT UNI LS $32,661.00 $27,793.00 -$4,868.00 1 1 0 $32,661.00 $27,793.00 -$4,868.00 22 ELECTRICAL LS $4,500.00 $4,500.00 $0.00 1 1 0 $4,500.00 $4,500.00 $0.00 23 SEEDING AC $2,500.00 $2,500.00 $0.00 0.2 0.2 0 $500.00 $500.00 $0.00 24 SILT FENCE LF $2.25 $2.25 $0.00 226 226 0 $508.50 $508.50 $0.00 25 INLET PROTECTION EA $200.00 $200.00 $0.00 2 2 0 $400.00 $400.00 $0.00 TOTAL $138,693.25 $124,943.25 -513,750.00 PREVIOUS CONTRACT AMOUNT: $138,693.25 NEW CONTRACT AMOUNT: $124,943.25 NET CHANGE IN CONTRACT AMOUNT: -$13,750.00 Page 1 of 1