8.f)1) Amendment to Consulting Agreement with AECOM Technical Services r
Meeting Date: 10/18/2011
Agenda Item: Q � , �
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City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve an amendment to the consulting agreement with AECOM
Technical Services, Inc. (AECOM) for preparation of the Zavoral
Mining and Reclamation Project EIS (Environmental Impact
Statement.)
Deadline/Timeline: The Draft EIS is expected to be delivered approximately one week prior
to the November 16, 2011 PAC meeting.
Background: • In order to keep the schedule for preparation of the Draft EIS on
track, AECOM has found it necessary to do some work that is
beyond the scope of their current agreement with the City.
Specifically, they found the noise analysis submitted by the project
proposer(Tiller Corp.) to be inadequate and needed to do some
monitoring and modeling that was not originally anticipated. The
cost of this work is estimated at $7,000. Some additional tasks may
also be necessary.
• A contract amendment has been prepared. It would authorize the
City Administrator to authorize work to fill data gaps identified by
AECOM up to a total cost of$15,000.
• All of the city's costs for preparation of the EIS will be paid by the
proposer.
Recommendation: Staff recommends that the Council approve the amendment.
Attachments/ • Proposed Amendment No. 2
Materials provided:
Contact(s): Leslie Knapp, PG—Senior Associate
AECOM (763 551-2441)
Prepared by: Anne Hurlburt, Administrator
(AECOM Contract Change Order)
Page 1 of 1
10/11/11
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A��� AECOM 763.852.4200 tel �
/y� 161 Cheshire Lane North,Suite 500 763.473.0400 fax
Minneapolis,MN
www.aecom.com
October 10, 2011
Anne Hurlburt
Administrator
City of Scandia
14727 209th Street North
Scandia, Minnesota 55073
Re:Project Name: Zavoral Mine and Reclamation Project Environmental Impact
Statement
AECOM Project No.: 910095.02
Amendment No.: 2
Dear Ms. Hurlburt,
This modification letter amends and modifies the Agreement entered into between the City of
Scandia and AECOM Technical Services, Inc. ("AECOM"), formerly EDAW, Inc.,with an effective
date of March 2010.
It is understood and agreed that performance of the Basic Services identified under Appendix A
to the Agreement will require an additional fee to be charged to the Client. Therefore, the
contract budget as described in Appendix 8 is hereby increased by the amount of up to fifteen
thousand dollars ($15,000)so that the new not-to-exceed amount shall be three hundred and
ninety two, seven hundred and twenty five dollars($392,725J. By execution hereof, AECOM
agrees that the basic services can be (barring unforeseen events or occurrences) performed for
this amount.
This$15,000 dollar increase is an allowance that the City Administrator can award on an as-
needed individual work order basis to address data gaps identified by AECOM as the EIS
process proceeds. In order to facilitate progress these work orders can be approved by Anne
Hurlburt, City Administrator.
The foregoing is the sole modification or amendment to the Agreement, and no other express or
implied modification or amendment is intended or shall be construed herefrom. All other
provisions, prior amendments [if any] and obligations of the Agreement shall continue in full force
and effect.
AGREEMENT AND ACCEPTANCE:
Signed, this 18th Day of October, 2011
AECOM Technical Services, Inc. Client:
By: BY:
Print: Print: Randall Simonson
Title: Vice President Title: Mayor
v
e,�M� AECOM 763.852.4200 tel
/1��rV 161 Cheshire Lane North,Suite 500 763.473.0400 fax
Minneapolis,MN
www.aecom.com
Attest:
By:
Print: Anne Hurlburt
Title: City Administrator
v
Re: Zavoral Mine and Reclamation Project Environmental Impact Statement
AECOM Project No.: 910095.02
Amendment No.: 2
Work Order A-Noise Evaluations
Based on our review of the Tiller Noise Study and data needed to prepare the EIS,we request the
following is to conduct additional noise analysis.
1. Noise impacts along the truck haul routes:
• Monitoring ambient noise levels at 2 locations along proposed haul roads
• Modeling of noise impacts at locations along proposed haul roads
• Data analysis and documentation for the EIS
2. Modeling of facility operations noise impacts at a worst case receptor location including data
analysis and documentation for the EIS
The cost for these items is estimated at$7,000.
AGREEMENT AND ACCEPTANCE:
Signed, this 18th Day of October, 2011
AECOM Technical Services, Inc. Client:
By: By:
Print: Print: Anne Hurlburt
Title: Vice President Title: City Administrator
�
. �- �') �
Anne Hurlburt
From: Knapp, Leslie [Leslie.Knapp@aecom.comJ
Sent: Tuesday, October 18, 2011 2:06 PM
To: Anne Hurlburt
Cc: Sherri Buss; Trudy Richter
Subject: Prel EIS
Anne,
AECOM has been working diligently and putting in long hours to get a preliminary review draft of the Zavoral Mining and
Reclamation EIS pulled together for distribution to the PAC on November 9, 2011 for the November 16, 2011 PAC
meeting. That said, preparing a quality preliminary EIS suitable for review takes time.This is an iterative process and
because Tiller has missed delivery dates for information or responses to questions on their submittals, it delays our
work. We continue to try to make up the time and maintain Project schedule and continue to work toward meeting the
PAC deadline. As you know, we have set up review sessions with you on October 31 and November 1 to review the draft
EIS and make a determination as to whether it is ready to distribute to the PAC. We will decide at that time if it can be
distributed on by November 9. If it is determined that it is not ready,we would then need to reschedule the PAC
meeting in order to allow the PAC time for meaningful review.
Thanks,
Leslie
Leslie H. Knapp, PG
Senior Associate
D +1 763.551.2441 M +1 763.486.8722
New email: leslie.knapp(a�aecom.com
AECOM
161 Cheshire Lane North, Suite 500
Minneapolis, MN 55441 USA
T +1 763.852.4200 F +1 763.551.0400
www.aecom.com
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