8.c)1) Payment of 2011 Seal Coat Project Meeting Date: 11/15/2011
Agenda Item: �� � � � )
/
City Council Agenda Report
City of Scandia
14727 209`" St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve Pay Request#2 and Final to Allied Blacktop Company for
the 2011 Seal Coat Project.
Deadline/Timeline: N/A
Background: • At the July 19, 2011 meeting, the Council awarded a contract for
2011 Seal Coat and Bituminous Patching Project to Allied
Blacktop Company in the amount of$165,480. A change order
brought the total contract to $191,090.
• A first payment of$174,551.24 was approved at the September
20, 2011 City Council Meeting.
• The Engineer has reviewed the request for payment of$18,252.40
and found it to be in order. The final amount exceeds the total
contract amount by$1,993.64 because the quantity of bituminous
material exceeded the estimate in the contract.
Recommendation: I recommend that the Council approve the final pay request in the
amount of$18,352.40
Attachments/ • Pay Request
Materials provided:
Contact(s): Ryan Goodman, PE (651) 967-4616
Prepared by: Anne Hurlburt, Administrator
(2011 seal coat and patching payment 2 Allied)
Page 1 of 1
11/04/11
Stantec Consulting Services Inc.
�� 2335 Highway 36 West
Sl. Paul MN 55113
� Tei: (&51)636-4600
Fax:(651)636-1311
$�n{� �Bonestroo
October 26, 2011
Ms. Anne Hurlburt
City Administrator
City of Scandia
14727 209'h Street N
Scandia, MN 55073
Re: Contractor's Request for Payment#2 AND Final
2011 Seal Coat Project
Our File No: 000568-1 1 1 41-0
Dear Ms. Hu�lburt:
Enclosed please find Contractor's Request for Payment#2 AND FINAL from Allied Blacktop Company for the
services they provided on the 2011 Seal Coat Project.
It would be appropriate to approve payment for the requested amount of$y8,352.40 to Allied Blacktop
Compeny for the work performed. This payment includes release of the final retainage for the project.
Enclosed for your reference are the Contractor's IC-134's and Lien Waivers.
Please feel free to contact me if there are any quesiions or concerns regarding this payment request at 651-
967-4616.
Sincerely,
BONESTROO(now STANTEC)
� �.'_
Ryan Goodman, P.E.
City Engineer
Enclosure
' �,
�� Owner: Ci of Scandia 14727 209th Street N PO Box 128 Scandia MN 55073 Date: October 10 2011
��� For Period: 8 19 2011 to 10 10 2011
Re uest Nc 2 AND FINAL
Bonestroo Contractor: Allied Blackto Com n 10503 89th Avenue N. Ma le Grove MN 55369
COHTRACTOR'S REQUEST FOR PAYMENT
20I1 SEAL COAT PRO]ECT
BONESTROO FILE NO. 0005b8-11191-0 ,�9�
���
SUMMARY �°��
1 Original Contract Amount ��
$_ 165,480.00
2 Change Order-Addition $_ 25,610.00
3 Change Order- Deduction $ 0.00
4 Revised Contract Amount $_ 191,090.00
5 Value Completed to Date $ 192,903.64
6 Material on Hand $ 0.00
� Amount Earned $_ 192,903.64
8 Less Retalnage 0% $ 0,00
9 Subtotal $_ 192,903.64
10 Less Amount Paid Previously $`_ 174,551.29
il Liquidated damages- $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMEN7 NO. 2 AND FINAL $ 18�352.40
_
� Recommended for Approval by:
BONESTROO
t"'1�^ -�'�---
Approved by Contractor: Approved by Owner:
ALLIED BLACKTOP COMPANY CITY OF SCANDIA
�'�'� � ` _
Specified Contract Completlon Date: Date:
5681��41 REQ2Final xlsm
Pagelofl �
;ti11i�;'NF.ti()TA• hf=���\1!F
Confiractor's Withholding Affidavit
Confirmation
ALLIED BI.ACKTOP COMPA�fY ID 8606387
Piease kee�� th�s i��fa;,�ai:or, �or pour �ecords
�ubmit a copy o4 this paye #c the pr��jcCt ewn2r t�� rereive your final payment.
Confirmation numner 408749 Thu Oct 06 10:50:23 CDT 2011
Pra�ec�owner CiTY OF SCANDIA
Project number Q00568-i�1A1-0
proje�t begln date August 2011
F'roject end date September 2011
Project location VARiOUS ROADS AND STREETS
SubconYractors No subconkractors listed.
https://www.mndor.state.mn.us/wc/action/confirmationPrint 10/6/2011
Hx Uate/7'ime UC'1'-U6-1U1117'HUJ lU: ll 515 'l54 UU35 P. UU"l
10/O6/2011 12:35 FAY 515 254 0035 EIARTIN bIARIETTA AGGREAT �J002
pC?-06-2�11(THU) 09:00 Rllied Blacktop {FAX)763 d25 10�6 P. 002/003
RECEIPT AND Wiq1VER
OF MECHANICS LIEN RIGHTS
7he undersigned hereby acknowledges that paym�nt has been rer:elved in�fuU
from Allied Blacktap Company� for FA 2 granit� purchased from the undersigned
deltvered or furnlshed to (or perfurmed at) City of Scandia, MN and for v�lue
received hereby waives those rights which may have been acqulred by the
undersigned bo file mechanfcs liens agafnst said premises on accoun# vf the
above des�ribed labor and/or materials delfvered and furnished by the
undersigned, to the extent onl� of the arnount of the aforesaid payment: and the
undersigned hereby expr�ssly reserves the rlght to asserC, without preJudice to
(t's heretofore e�ds#ing priorify, mechanics I(en rlghts aga(nst said premises for
labor andJor materials delivered andior fumished to sald premises payment far
which is not inclt�ded in the aforesaid payment.
Dated this �fr�t� 6� , 201'1.
By: �''ll`
� , ,
.
Ytt�e: r�•�si�r C��
Martin Marietta Materiais
P.o. eoX�oo�s
Raleigh, NC 27622-0013 �
{Si 5) 254-0030
Hx Uate/7'ime OC'1'-IU-�U111MON) 11 :47 316 826t7745 P• UU'L
316�2R+774S 01:13:09 p.m. 10-10-2011 2!3
WA[VER AND RELEASE OF LIEN
WHEREAS,the undersigned,FGnt Hills Resources,LP,has furnished to�`� ���{f�p
�
��r�y __("Contractot"),the following product:��5— d2.
Naq�e o Contia�Cfoz Nmne of Prod�ut
sold pursuant to Contract number �02�7 y between tbe
Entu Flint Hills R�sources,LP Caiitrect Number
dates of � and �UqUS���20�,for use in the construction of a
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project belonging to (the"Project"),and
Nemz of Muaicipslity,County,or State
designated as c�GO•�C�•t 0..
Project Ntuaber or Name
NOW TI�REFORE,Fiint Hills Rcsources,LP,for and in considerarion of at least
$ (�,��{7 and other good and valuable considerarion,the receipt whereof is hereby
acknowledged,do(es)hereby waive and release any and all liens,or right to cisim of lien,on
the Project and premises,under any law,common or statutory,on accowit of labor or
materials,or both,heretofore or hereaRer fumished by Flint Hills Rasources,LP,to or for the
account of said Contractor for the Projecx
Given under my hand,this ���'� �y ag_�GTo�rx .201 j.
Flint Hilis Resources,LP
Ty Smi
Credii Manager