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8.c)1) Payment of 2011 Seal Coat Project Meeting Date: 11/15/2011 Agenda Item: �� � � � ) / City Council Agenda Report City of Scandia 14727 209`" St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve Pay Request#2 and Final to Allied Blacktop Company for the 2011 Seal Coat Project. Deadline/Timeline: N/A Background: • At the July 19, 2011 meeting, the Council awarded a contract for 2011 Seal Coat and Bituminous Patching Project to Allied Blacktop Company in the amount of$165,480. A change order brought the total contract to $191,090. • A first payment of$174,551.24 was approved at the September 20, 2011 City Council Meeting. • The Engineer has reviewed the request for payment of$18,252.40 and found it to be in order. The final amount exceeds the total contract amount by$1,993.64 because the quantity of bituminous material exceeded the estimate in the contract. Recommendation: I recommend that the Council approve the final pay request in the amount of$18,352.40 Attachments/ • Pay Request Materials provided: Contact(s): Ryan Goodman, PE (651) 967-4616 Prepared by: Anne Hurlburt, Administrator (2011 seal coat and patching payment 2 Allied) Page 1 of 1 11/04/11 Stantec Consulting Services Inc. �� 2335 Highway 36 West Sl. Paul MN 55113 � Tei: (&51)636-4600 Fax:(651)636-1311 $�n{� �Bonestroo October 26, 2011 Ms. Anne Hurlburt City Administrator City of Scandia 14727 209'h Street N Scandia, MN 55073 Re: Contractor's Request for Payment#2 AND Final 2011 Seal Coat Project Our File No: 000568-1 1 1 41-0 Dear Ms. Hu�lburt: Enclosed please find Contractor's Request for Payment#2 AND FINAL from Allied Blacktop Company for the services they provided on the 2011 Seal Coat Project. It would be appropriate to approve payment for the requested amount of$y8,352.40 to Allied Blacktop Compeny for the work performed. This payment includes release of the final retainage for the project. Enclosed for your reference are the Contractor's IC-134's and Lien Waivers. Please feel free to contact me if there are any quesiions or concerns regarding this payment request at 651- 967-4616. Sincerely, BONESTROO(now STANTEC) � �.'_ Ryan Goodman, P.E. City Engineer Enclosure ' �, �� Owner: Ci of Scandia 14727 209th Street N PO Box 128 Scandia MN 55073 Date: October 10 2011 ��� For Period: 8 19 2011 to 10 10 2011 Re uest Nc 2 AND FINAL Bonestroo Contractor: Allied Blackto Com n 10503 89th Avenue N. Ma le Grove MN 55369 COHTRACTOR'S REQUEST FOR PAYMENT 20I1 SEAL COAT PRO]ECT BONESTROO FILE NO. 0005b8-11191-0 ,�9� ��� SUMMARY �°�� 1 Original Contract Amount �� $_ 165,480.00 2 Change Order-Addition $_ 25,610.00 3 Change Order- Deduction $ 0.00 4 Revised Contract Amount $_ 191,090.00 5 Value Completed to Date $ 192,903.64 6 Material on Hand $ 0.00 � Amount Earned $_ 192,903.64 8 Less Retalnage 0% $ 0,00 9 Subtotal $_ 192,903.64 10 Less Amount Paid Previously $`_ 174,551.29 il Liquidated damages- $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMEN7 NO. 2 AND FINAL $ 18�352.40 _ � Recommended for Approval by: BONESTROO t"'1�^ -�'�--- Approved by Contractor: Approved by Owner: ALLIED BLACKTOP COMPANY CITY OF SCANDIA �'�'� � ` _ Specified Contract Completlon Date: Date: 5681��41 REQ2Final xlsm Pagelofl � ;ti11i�;'NF.ti()TA• hf=���\1!F Confiractor's Withholding Affidavit Confirmation ALLIED BI.ACKTOP COMPA�fY ID 8606387 Piease kee�� th�s i��fa;,�ai:or, �or pour �ecords �ubmit a copy o4 this paye #c the pr��jcCt ewn2r t�� rereive your final payment. Confirmation numner 408749 Thu Oct 06 10:50:23 CDT 2011 Pra�ec�owner CiTY OF SCANDIA Project number Q00568-i�1A1-0 proje�t begln date August 2011 F'roject end date September 2011 Project location VARiOUS ROADS AND STREETS SubconYractors No subconkractors listed. https://www.mndor.state.mn.us/wc/action/confirmationPrint 10/6/2011 Hx Uate/7'ime UC'1'-U6-1U1117'HUJ lU: ll 515 'l54 UU35 P. UU"l 10/O6/2011 12:35 FAY 515 254 0035 EIARTIN bIARIETTA AGGREAT �J002 pC?-06-2�11(THU) 09:00 Rllied Blacktop {FAX)763 d25 10�6 P. 002/003 RECEIPT AND Wiq1VER OF MECHANICS LIEN RIGHTS 7he undersigned hereby acknowledges that paym�nt has been rer:elved in�fuU from Allied Blacktap Company� for FA 2 granit� purchased from the undersigned deltvered or furnlshed to (or perfurmed at) City of Scandia, MN and for v�lue received hereby waives those rights which may have been acqulred by the undersigned bo file mechanfcs liens agafnst said premises on accoun# vf the above des�ribed labor and/or materials delfvered and furnished by the undersigned, to the extent onl� of the arnount of the aforesaid payment: and the undersigned hereby expr�ssly reserves the rlght to asserC, without preJudice to (t's heretofore e�ds#ing priorify, mechanics I(en rlghts aga(nst said premises for labor andJor materials delivered andior fumished to sald premises payment far which is not inclt�ded in the aforesaid payment. Dated this �fr�t� 6� , 201'1. By: �''ll` � , , . Ytt�e: r�•�si�r C�� Martin Marietta Materiais P.o. eoX�oo�s Raleigh, NC 27622-0013 � {Si 5) 254-0030 Hx Uate/7'ime OC'1'-IU-�U111MON) 11 :47 316 826t7745 P• UU'L 316�2R+774S 01:13:09 p.m. 10-10-2011 2!3 WA[VER AND RELEASE OF LIEN WHEREAS,the undersigned,FGnt Hills Resources,LP,has furnished to�`� ���{f�p � ��r�y __("Contractot"),the following product:��5— d2. Naq�e o Contia�Cfoz Nmne of Prod�ut sold pursuant to Contract number �02�7 y between tbe Entu Flint Hills R�sources,LP Caiitrect Number dates of � and �UqUS���20�,for use in the construction of a ✓ project belonging to (the"Project"),and Nemz of Muaicipslity,County,or State designated as c�GO•�C�•t 0.. Project Ntuaber or Name NOW TI�REFORE,Fiint Hills Rcsources,LP,for and in considerarion of at least $ (�,��{7 and other good and valuable considerarion,the receipt whereof is hereby acknowledged,do(es)hereby waive and release any and all liens,or right to cisim of lien,on the Project and premises,under any law,common or statutory,on accowit of labor or materials,or both,heretofore or hereaRer fumished by Flint Hills Rasources,LP,to or for the account of said Contractor for the Projecx Given under my hand,this ���'� �y ag_�GTo�rx .201 j. Flint Hilis Resources,LP Ty Smi Credii Manager