8.f)1) Public Works Department Meeting Date: 11/15/2011
Agenda Item: ��• l /
J
City Council Agenda Report
City of Scandia
14727 209�' St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve amendments to the 2011 General Fund/Public Works
Department Budget.
Deadline/Timeline: N/A
Background: • The 2011 budget includes $2,000 for tires (line item 101-4300-222),
with $368.31 remaining at the end of October. The budget will be
exceeded by about $3,575 because of the need to purchase tires for
the John Deere Tractor at the price of$3,936.84, which was not
anticipated when the budget was prepared.
• There are funds available in budget for materials for road
maintenance (line item 101-43000-224) that can be used for this
purchase. The Budget of$8,000 had $5,911.92 remaining at the end
of October.
• The city's purchasing policy requires Council approval of a budget
amendment, because it is for a purchase greater than $2,000 and the
purchase would cause an individual budget line item to be exceeded
by$1,000 or more.
Recommendation: The Council should adopt the attached resolution approving the budget
amendment.
Attachments/ • Draft Resolution 11-15-11-OS
Materials provided: . Quote for Tires
Contact(s): Jeff Anderson, Maintenance Worker
Prepared by: Anne Hurlburt, Administrator
(pwks budget amendment)
Page 1 of 1
11/08/11
CITY OF SCANDIA
RESOLUTION NO.: 11-15-11-OS
RESOLUTION AMENDING 2011 GENERAL FUND/
PUBLIC WORKS DEPARTMENT BUDGET
WHEREAS,the City of Scandia 2011 Budget was adopted on December 21, 2010 and
WHEREAS, the need to replace tires on certain Public Works Deparhnent equipment was
underestimated by the budget; and
WHEREAS, the City Council has determined that sufficient funds are available in another
line item within the Department's budget to finance the purchase;
NOW,THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SCANDIA,WASHINGTON COUNTY, MINNESOTA, that it should and
hereby does amend the 2011 Budget as follows:
Line Item: Change:
101-43000-249 Public Works Expense Budget, Tires +$3,575.00
101-43000-224 Public Works Expense Budget, Materials -$3,575.00
for Road Maintenance
Adopted by the Scandia City Council this 15th day of November, 2011.
Randall Simonson, Mayor
ATTEST:
Anne Hurlburt,Administrator/Clerk
11-07%11 �IQN 15:38 FAX 715 537 �5Qi NOBLE'S TIRE R E C EIV E C���1
Nobie's Tire & Auta Servic , Inc. DEL YT�
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AT I�— P.M. NO.C��EO NEW ESTIMATE _ .
You aRE ENnTLED To a PRICE ESTIMATE FOR TH� REPnIRs _ e
YOU HAVE AU7HORIZED.THE REPAIH PR10E lU1AY BE LESS 7HAN --
7HE ESTIMATE,BUT WILL NOT EXCEED THE ESTIMATE WITHOUT � 7��
YOUR PEFtMISSION. YOUR SIGNATl1RE MV1LL INDICATE YOUR -
�STIMATE SELECTION. ,
1.I requeSl dn estimal9 in writing b9fore yoU begin rnpair5, „ r��,_��_UO -
2,Please prxeed with repairs,but call mo before conlinuing iF tho price „_ _,„
� will excead$
I 3.I do not wdnt an estimdte
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Do you want the replac�e parts yeu aro entided to? ❑Yes ��No
! Ca�l when vehiCle is resdy ❑Yes ❑No
Payment will be made by: �Cash � Credt Gard ❑Charge
UNIT c�RTIFIcarE OF EXE.�IP710N
� The undersig�ed hereby certilies that Ihe arGcles or tanglble personal
property purchased under this cerofiCate were purchased to use or __
consume 1he tfiing transfe►red directly in tl�e production or tangible
� personal property ior sale by, farming � manulactu►ing J_ lor
�esale � charitable andlor religious arganizations ^ interstate
j commerce_others spealy. _
signed _ —�'--- —
� Date _ Selfer!Pemtit No.--- -,— .
� I HEREBY AUTNORIZ�the above repair work la be done Along with _ •
� necessary maierials. You and your employees may operate abova
vehic{e for pu►poses o1 �esdng, inspectio� or delivery at my risk. An
i, e�press med'ianic's lien is acknowledged an above vehicb lo securQ the
amount OF repsirs therero.Yvu wil{not Ue held responsible lor loss or - -
damage o�vohicle or articles leh in vehicl9 in case o!firo,theft,accident
or any other c�use beyond your oontrol lor arry delays causad hy
unavailabiliry of parts or delays in parts shipmenls by the supp{ier or
transporter, I understand Ihat all charges are due upon defi�+ery oi the • -
vehicle.lf payment is deterred, I undorstand that all charges 8re dua
within 30 days irom 6illinp dale,Ii payment in fu11 is not made by tfien,I
hereby agree to pay a ponalty charge at the rntc�of 1 1/2'i6 por monlh Sub Totai _ _ , �
(18% per annum) cn Iho dedining unpaid balance until paid in full. I Sales Tax ��0!
ad�newlodge tecaip4 01 n copy of diie agreamonl, T _. _, __.. . ---- �
Cusl. Slfln.____ TOt81 '