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9.a) 2012 City Council Meeting Schedule ♦ Meeting Date: 12/20/2011 Agenda Item: � � � City Council Agenda Report City of Scandia 14727 209�' St.North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve City Council Regular Meeting Schedule for 2012, including dates for the 2012 Board of Appeal and Equalization meetings. Deadline/Timeline: Should be acted upon on December 20; County needs confirmation of Board of Appeals dates by January 6, 2012. Background: • The city is required to keep a schedule of its regular meetings on file at its primary office. Staff has prepared a schedule based on the current practice of a work session meeting on the second Tuesday and the regular meeting on the third Tuesday of each month. In 2012 there appear to be no conflicts with holidays or other events that would require deviation from this schedule. • Washington County has notified us of their proposed date for the Scandia Board of Appeals meeting (Monday, Apri19 from 5:00 p.m. to 6:00 p.m.) A date to reconvene the Board of Appeals meeting (within 20 days of the first meeting)must also be set. During the last several years, it worked to hold the second meeting a half hour prior to the next regular Council meeting. In 2012, that would be 6:30 p.m. on Tuesday, April 17. • The Council could choose another date and time for the meeting, but a date would need to be found that is not in conflict with any other city meeting and that would work for our City Assessor and County staff. It is also critical that we have at least one Council member who has the requisite training present. • The schedule also includes a February 28 Special Meeting on the Zavoral Mining and Reclamation Project EIS. Recommendation: I recommend that the Council adopt the schedule for 2012 meetings after making any changes you may deem necessary. Attachments/ • Draft City Council Meeting Schedule for 2012 Materials provided: . 2012 Board of Appeal and Equalization Meetings, Washington County Contact(s): Prepared by: Anne Hurlburt, Administrator (2012 Council meeting schedule) Page 1 of 1 12/13/11 , City of Scandia CITY COUNCIL MEETING SCHEDULE 2012 Tuesday,January 10(Cancelled) Tuesday,June 12 (6:30 p.m.) Tuesday,January 17 (7:00 p.m.) Tuesday,June 19 (7:00 p.m.) (Annual Meeting) Tuesday,July 10 (6:30 p.m.) Tuesday, February 14 (6:30 p.m.) Tuesday,July 10 (6:30 p.m.) Tuesday,February 21 (7:00 p.m.) Tuesday,July 17 (7:00 p.m.) Tuesday, February 28 (7:00 p.m.) (Special Meeting on EIS) TU�day,August 14 (6:30 p.m.) Tuesday,March 13 (6:30 p.m.) Tz�esday,August 21 (7:00 pm.) Tuesday,March 20 (7:00 p.m.) - Tues�lay,September 11 (6:30 p.m.) Monday,Apri19 (S:OtI p.m.) Tuesday,September 18 (7:00 p.m.) (eoard ofAppeal and�qualization Meeting) Tuesday,April 10 (fi;30 p.m.) Tuesday,October 9 (6:30 p.m.) Tuesday,April 17(6:30 p.m,}(continuar►on, ; Tuesday,October 16 (7:00 p.m.) Board ofAppeal and Equalization) Tuesday,November 13 (6:30 p.m.) Tuesday,April 17 (7:00 p.m.)(ltegularMeeting) Tuesday, November 20 (7:00 p.m.) Tuesday, May 8 (6:30 p.m.) Tuesday,December 11 (6:30 p.m.) Tuesday, May 15 (7:00 p.m.) Tuesday, December 18 (7:00 p.m.) The Council holds its regular meeting at 7:00 p.m.on the third Tuesday of the month unless it falls on a holiday or is otherwise changed by the Council. A work session meeting is held at 6:30 p.m.on the second Tuesday of the month. Work session meetings may be cancelled if there is not business to come before the Council. All meetings are held at the Scandia Community Center, 14727 209�Street North, Scandia,Minnesota 55073 unless otherwise noted or posted. The Planning Commission meets at 7:00 p.m.on the first Tuesday of the month. Notice of any special meetings (and meeting agendas)will be posted at the Community Center and on the city website (www.ci.scandia.mn.us.) 2012 Meeting Schedule 'The 2nd meeting must be held within Board of Appeal and Equalization&Open Book Meetings ;20 calendar days of the lst meeting. The 20 day Icount starts ON the lst meering date. City/Townshi� Format Dav lst meetinQ Time ' 2nd meeting Time .+O��en Book Cottage Grove Thucsday : y.-._�,�� ,�� West Lakeland Board ;�4onday �pril 9,2012 10-I1 am Grey Cloud Board Monday rlpril 9,2012 6:00-7:00 � Scandia Board Monday rlpril9,2012 5:00-6:00 ��) t,�.�%j G' ' �v����j Baycown Board Monday �pri19,2012 4:00-5:00 Marine Board Tuesday rlpril 10,2012 9-10 am May Board Tuesday �pri110,2012 9-10 am Oak Park Heights Board Tuesday �pril 10,2012 6:00-7:00 I Lakeland Board Tuesday rlpril 10,2012 5:00-6:00 Mahtomedi Board Wednesday rlpri111,2012 5:00-6:00 �. . �en B1bok Oakdak `�,, .. st�t�y� ,._�� � �,.,� �:Dti-'�s8d Dellwood Board Monday •�pril 16,2012 5:00-530 Forest Lake Board Monday �pril 16,2012 6:00-8:00 Denmark Board Tuesday r1pri1 17,2012 4:30-5:30 St Marys Point Board Tuesday �pril 17,2012 6:30-7:30 Hugo Board 77iursday �pril 19,2012 5:30-7:00 �Regianal Opea$ook Woodbury Thursday Apr�19,?Al2 5�0-7:00 Lake Elmo Board Wednesday �pril 25,2012 5:00-7:00 ;Re�ional Open Book Stillwater WedaesdaY ,<,,:�pr�25,2(1]2 2:00-7:00 Willemie Board Monday �pril 30,2012 5:30-630 Grant Board Tuesday 1�4ay 1,2012 6:00-7:00 Pine Springs Board Tuesda�� ��fay 1,2012 730-830 �County Board Government Ceatet Tnesday June 12,2012 5:00 ;Tuesday June 19,2012 1:00