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9.a) Res 07-15-14-10 Architecural Services for Oakhill CottagesCITY OF SCANDIA RESOLUTION NO. 07-15-14-10 RESOLUTION AUTHORIZING ARCHITECTURAL EXPENDITURES FOR STORM SHELTERS AT OAKHILL COTTAGES WHEREAS, the Oakhill Cottages property (the “Property”) at 14600 Oakhill Court North is located in the city of the Scandia, Minnesota WHEREAS, the Washington County Housing and Redevelopment Authority (the “Authority”) owns and operates the Property; and WHEREAS, in the interest of resident safety, the Authority has determined the need to construct storm shelters (the “Project”) at the Property to act as an area of refuge during severe weather events; and WHEREAS, the City Council approved Resolution 11-19-13-05 on November 19, 2013 authorizing the execution of a sub-grant agreement; and WHEREAS, funding from the Federal Emergency Management Agency’s Hazard Mitigation Assistance program (the “Program”) administered by the Minnesota Department of Public Safety Division of Homeland Security and Emergency Management was approved in April 2014 for the construction of two storm shelters at the Property and a Grant Contract was signed; and WHEREAS, the Program requires a 25 percent local funding match which is estimated to total $42,284 and will be paid by the Authority with no obligations from the City for this or any portion of the project costs; and WHEREAS, it is most efficient to complete well improvements at the same time as the Project and those cost will be paid entirely by the Authority since they are outside of the Program grant; and WHEREAS, a Funding Agreement was executed between the City and the Authority to govern the administration and disbursement of the Program grant; and WHEREAS, the Program requires the City’s procurement procedures be followed; and WHEREAS, the City of Scandia’s Purchasing Policy requires all purchases costing more than $ 5,000 and less than $50,000 be pre-authorized by the City Council and that at least two quotes shall be obtained; and WHEREAS, the Authority obtained multiple quotes for architectural services and the best quote was from Miller Hanson Partners for $20,950 plus reimbursable expenses. NOW THEREFORE BE IT RESOLVED, that the City of Scandia authorizes $20,950 architectural expenses plus reimbursable expenses not to exceed $5,000 to Miller Hanson Partners for the Project. Adopted by the Scandia City Council this 15th day of July, 2014. ________________________________ Randall Simonson, Mayor ATTEST: ___________________________________ Kristina Handt, Administrator/Clerk