9.a) Res 07-15-14-10 Architecural Services for Oakhill CottagesCITY OF SCANDIA
RESOLUTION NO. 07-15-14-10
RESOLUTION AUTHORIZING ARCHITECTURAL EXPENDITURES FOR STORM
SHELTERS AT OAKHILL COTTAGES
WHEREAS, the Oakhill Cottages property (the “Property”) at 14600 Oakhill Court North
is located in the city of the Scandia, Minnesota
WHEREAS, the Washington County Housing and Redevelopment Authority (the
“Authority”) owns and operates the Property; and
WHEREAS, in the interest of resident safety, the Authority has determined the need to
construct storm shelters (the “Project”) at the Property to act as an area of refuge during severe
weather events; and
WHEREAS, the City Council approved Resolution 11-19-13-05 on November 19, 2013
authorizing the execution of a sub-grant agreement; and
WHEREAS, funding from the Federal Emergency Management Agency’s Hazard
Mitigation Assistance program (the “Program”) administered by the Minnesota Department of
Public Safety Division of Homeland Security and Emergency Management was approved in April
2014 for the construction of two storm shelters at the Property and a Grant Contract was signed;
and
WHEREAS, the Program requires a 25 percent local funding match which is estimated to
total $42,284 and will be paid by the Authority with no obligations from the City for this or any
portion of the project costs; and
WHEREAS, it is most efficient to complete well improvements at the same time as the
Project and those cost will be paid entirely by the Authority since they are outside of the
Program grant; and
WHEREAS, a Funding Agreement was executed between the City and the Authority to
govern the administration and disbursement of the Program grant; and
WHEREAS, the Program requires the City’s procurement procedures be followed; and
WHEREAS, the City of Scandia’s Purchasing Policy requires all purchases costing more
than $ 5,000 and less than $50,000 be pre-authorized by the City Council and that at least two
quotes shall be obtained; and
WHEREAS, the Authority obtained multiple quotes for architectural services and the best
quote was from Miller Hanson Partners for $20,950 plus reimbursable expenses.
NOW THEREFORE BE IT RESOLVED, that the City of Scandia authorizes $20,950
architectural expenses plus reimbursable expenses not to exceed $5,000 to Miller Hanson
Partners for the Project.
Adopted by the Scandia City Council this 15th day of July, 2014.
________________________________
Randall Simonson, Mayor
ATTEST:
___________________________________
Kristina Handt, Administrator/Clerk