5.a)2) 01-05-2010 Meeting with Planning Commission �� a � ��
January 5, 2010
A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt
called the meeting to order at 7:02 p.m. Following the Pledge of Allegiance,roll call was taken.
The following council members were present: Council members Connie Amos, Pete Crum,
Dolores Peterson and Mayor Dennis Seefeldt. Absent: Council member John Lindell. Staff
present: Administrator Anne Hurlburt, City Attorney Dave Hebert, City Planner Sherri Buss,
Building/Code Enforcement Official Steve Thorp, Deputy Clerk Brenda Eklund.
APPROVAL OF AGENDA
Peterson, seconded by Crum, moved to approve the agenda as presented. The motion
passed unanimously.
TEMPORARY ON-SALE LIOUOR LICENSE. SCANDIA FIRE RELIEF
ASSOCIATION
The Scandia Fire Relief Association has made application for a temporary on-sale liquor license
for the Association's annual fundraising dance to be held at the Community Center on February
27, 2010. Crum,seconded by Peterson, moved to approve a Temporary On-Sale Liquor
License for the Scandia Fire Relief Association for the annual Fireman's Ball. The motion
passed unanimously.
KATIE OLSON, CERTIFICATE OF COMPLIANCE FOR"SALON BELLEZA". 21150
OZARK COURT (RESOLUTION Ol-OS-10-011
Katie Olson has submitted an application for a Certificate of Compliance to operate a hair salon
in an existing building located in the Hawkinson Business Park, 21150 Ozark Court.
Building/Code Enforcement Official Steve Thorp has recommended approval as this is an
allowable use in the Retail Business district. Peterson, seconded by Crum, moved to adopt
Resolution O1-OS-10-01, Certificate of Compliance for 21150 Ozark Court North. The
motion passed unanimously.
REPORT ON THE UPTOWN SEWER SYSTEM
The Uptown Sewer System is a community drainfield that serves several businesses in the
Village Area. A proposed new connection to the Uptown Sewer System has raised issues on the
capacity and long-term operation of the system. Administrator Anne Hurlburt presented a report
summarizing an analysis of the current condition and a recommendation to form a subcommittee
to begin long-term planning for the system.
The report stated that the system is currently functioning as it was designed. Drainfields such as
this typically have a life of 20 years, and this system is now 15 years old. It is imperative to
begin planning for a future replacement drainfield. Peterson, seconded by Amos, moved to
appoint a committee to work with staff and users of the Uptown Sewer System to begin
long-term planning of the system. Council members Crum and Peterson and Mayor
Seefeldt indicated that they will represent the Council on this committee. The motion
passed unanimously.
January 5,2010
Scandia City Council
Page 2 of 3
Wayne Schmitt is proposing the renovation of an existing storage building in the Village Area
into office space and has requested a connection to the Uptown Sewer System. Because of the
small demand this would add to the system (less than 100 gallons per day), it was recommended
that the connection could be allowed. Ordinance No. 55, Establishing the Charges for the
Operation of the Community Sewage Treatment System, does not provide for a connection fee
for new users. T'he ordinance does require the installation of a meter and billing for sewer use on
the same basis as other users.
City Attorney Dave Hebert advised that a connection fee could be charged and the fee negotiated
as to what is fair according to the circumstances. An agreement from 2001 between New Scandia
Township and the users stated that additional participants may be charged a connection fee
representing the participant's fair share of the cost of construction of the system. Peterson,
seconded by Crum, moved to allow one additional hook-up to the Uptown Sewer System
with a connection fee to be determined. The motion passed unanimously.
TEMPORARY/SEASONAL STAFFING FOR ICE RINK MAINTENANCE
Matt Rasmussen has offered to be available on an on-call basis as a back-up Ice Rink
Maintenance Worker. Ice Rink Maintenance Worker Mike White will train Mr. Rasmussen on
use of the equipment and ice maintenance procedures. Peterson, seconded by Crum, moved to
authorize the hiring of Matt Rasmussen as a temporary/seasonal Ice Rink Maintenance
Worker at a pay rate of$10.00 per hour. The motion passed unanimously.
The Planning Commission meeting was called to order at 7:32 p.m. The following were
present: Commission Chair Chris Ness, Commissioners Tom Krinke, Susan Rodsjo and Peter
Schwarz Absent: Commissioner Christine Maefsky. Staff present: City Planner Sherri Buss,
TKDA.
WAYNE SCHMITT, VARIANCES FOR ADDITION AND REMODELING TO AN
EXISTING STRUCTURE AT 21084 OLINDA TRAIL NORTH (RESOLUTION 01-OS-IO-
�
Applicant Wayne Schmitt has applied for variances to allow for a small addition and renovation
to an existing building located at 21084 Olinda Trail. This property is zoned for Retail Business.
Mr. Schmitt has also applied for a Certificate of Compliance for office use in the building.
City Planner Sherri Buss presented the planner's report which recommended approval of the
request with findings and conditions which were incorporated into a draft resolution. The report
stated that the project reinforces the Comprehensive Plan's encouragement of small businesses in
the village center.
Mr. Schmitt presented plans which closely follow Scandia's Architectural Design Guidelines for
commercial businesses. The renovation includes construction of a storefront fa�ade that draws on
historical design elements. Commissioner Rodsjo discussed the proposed design plans and
presented examples of the materials which will be used on the storefront.
Chairman Ness opened the hearing to the public.
January 5,2010
Scandia City Council
Page 3 of 3
Jim Malmquist, 14670 Scandia Trail: Mr. Malmquist stated that this will be a significant
improvement to the village area. The building's use conforms to the city's implementation of the
Comprehensive Plan and the Design Guidelines.
As there were no other comments, Chairman Ness closed the public hearing.
Commissioner Schwarz commented that the design is an excellent improvement to the existing
building and commended those who worked with Mr. Schmitt on the architectural design.
Commissioners Ness and Krinke voiced their agreement.
Doran O'Brien,the occupant of the office building,thanked the city for the opportunity to begin
his business in Scandia.
The Planning Commission recommended to the City Council adoption of draft Resolution No.
OI-OS-10-02,Approving Certificate of Compliance and Variances for 21084 Olinda Trail. A
condition of the resolution stated that the applicant hook up to the wastewater system at his own
expense and install a meter to track applicable sewer user charges.
Council discussed setting a connection fee for hooking into the Uptown system. Based on initial
charges paid by comparable users at the onset and factoring in that five years remain in the life of
the system, a connection fee of$500 was proposed. Consensus of the council was that this was a
fair figure to offer Mr. Schmitt.
Peterson, seconded by Seefeldt, moved to accept the recommendation of the Planning
Commission to adopt Resolution No. 01-05-09-02,Approving Certificate of Compliance
and Variances for 21084 Olinda Trail,with an addition to establish a connection fee to the
Uptown Sewer 5ystem of$500. The motion passed unanimously.
Peterson, seconded by Amos, moved to adjourn the meeting. The motion passed
unanimously.
The meeting adjourned at 8:03 p.m.
Respectfully submitted,
Brenda Eklund
Deputy Clerk