5.d) Park User Permits, National Sports Center Velo Bicycle Racing Club Meeting Date: 4/6/2010
Agenda Item: / �
J
City Council Agenda Report
City of Scandia
14727 209�' St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider approving Park User Permits for two events to be held by the
National Sports Center Velo bicycle racing club:
1) Scandia Time Trial Bicycle Race(7/24/10)
2) Town Hall Team Time Trial Bicycle Race(8/7/10)
Deadline/Timeline: N/A
Background: • The National Sports Center Velo bicycle racing club has submitted
requests for park permits for two bicycle races which will have
their starting lines in Scandia, at the Community Center. They
have also submitted reservations for use of the warming house on
those dates. Details of each event are included in the permit
applications, attached. Maps of the race routes are also included.
• Because each event is expected to draw over 100 people, Council
approval of the park user permits is required. Council approved
these two events for the NSC Velo bicycle racing club in 2009.
Recommendation: Council approval of the park shelter reservation is also required. Staff
recommends that the following conditions be attached to both permits.
They are similar to those required for the recent Scandia Elementary
PTO Run/Walk event:
1. Adequate portable toilet facilities shall be provided on the
community center gounds.
2. Organizers shall coordinate their route, and follow any
recommendations for traffic control during the event, with the
Washington County Sheriff's Department.
3. The location of any tents, stakes, signs etc. shall be approved
in advance by the City's Public Works Supervisor. Event
organizers shall request any utility locates that may be
required.
4. Event organizers shall provide trash containers and remove
and properly dispose of all waste on the day of the event.
5. During the August 7, 2010 event, the organizers must maintain
access to the Community Center parking lot and the reserved
parking spaces for pre-election absentee voting taking place
during the hours of 10:00 a.m. and 3:00 p.m.
Page 1 of 2
03/24/10
Attachments/ • Park User Permit Applications (2)
Materials provided:
Contact(s): David Thimsen, 651 766-8826
Prepared by: Anne Hurlburt, Administrator
(Park permits bike races)
Page 2 of 2
03/24/10
RECElVED ;
e '
�� ��
K hlAR 2 4 2010
�:
��1��� CITY OF SCANDIA
14727 209'h Street North
Scandia,Minnesota 55073
(6S1)433-2274 �rir�r�.ci.scat�dia.mn.us
Park User Permit
T�pe of Permit Requested (Check all that Apply):
Extension of Park Hours Erection of Structures Sale of Articles
Signs/Placards k Gathering> 100 People** Discharge of Fireworks**
**Require City Council Approval
Name: �iE-U' t;p �(�I,(S t y� Phone: f G�1 ��v `— .�j�L�v
Street Address: ��,.9 �� C GLyL�I c�v+� ��� E-mail: �`F�1 j w(5 Q,v� _Lp�y'�, �(}�NI
City/state/zip: I��`µ�� �ct�Gt, �I�-� �((�`
� � (
Date(s)of Evend Use: � 2c�M � << i V'i cc l ,., Z� 7�0 C a
Description of Use(including approximate number of people):
The NSC Velo bicycle racing club proposes to stage an Individual Time Trial at the Park
near the Scandia Community Center. The attached preliminary race notice describes the
general conduct of the ra.ce.
We expect that up to 150 riders will race in the time tria1. Race organizers will begin
setting up registration tables and staffng them at approximately 7:00 AM. Riders will
finish the time trial by approximately 12:00 noon. An awards ceremony will be
conducted neaz the registration area approximately 15 minutes after the last rider
completes the course. All race activities are expected to be completed no later than 2:00
PM.
Acknowledgement/Signature:
I hereby acknowledge receipt of a copy of this application form and Ordinance No. 115, Establishing Rules and
Regulations for Scandia Parks,and agree to abide by the ordinance and any other conditions that the City of
Scandia may place upon issuance of this permit.
� � .
Si nature: � Date: �/��1��
Conditions of Approval:
Ci Re resentative Si nature: Date:
2
2010
Scandia Time Trial
Minnesota State TT Championship
Saturday, July 24, 2010
Scandia, Minnesota
Race Juniors: Men: Masters Men: Womeo: Masters Women: Tandem:
Categories: (boys and girls separately) Cat 1/2 30-34 Cat 1/2/3 30-34 Open
10-12 Cat 3 35-39 Cat 4 35-39 90+
13-14 Cat 4/5 40-44 40-44
15-16 45-49 45-49
17-18 50-54 50-54
55-59 55-59
60-64 60-64
65+ 65+
Pre- Pre-registration fee(before July 21,2010)is$20 for USCF-licensed riders.Pre-registration is through SportsBaseOnline at
Registration: https://new.sportsbaseonline.com/sbo/events/index.xhtml�cate�vld=889 L Riders who pre-register may request a start
time between 9:15 and 10:30.
On-Site On-site registration fee is$25 for USCF-licensed riders.One-day licenses are available on-site at an additional fee.
Registration: Registration opens at 7:30 AM on Saturday,July 24 near the Scandia Community Center.(See attached map.)Registration
closes at 8:45 AM.
Award An award ceremony will be held near the registration area 20 minutes after the last rider crosses the finish line.
Ceremony:
Rules: All USCF rules apply.Helmets are mandatory and shirts must cover shoulders.No fazings allowed. The course is not closed
to auto traffic;the yellow line rule will be in force.The first rider will depart at 9:00 AM. Subsequent riders will depart at
30 second intervals. All riders must check-in,sign the release,and pick up numbers before 8:45 AM.Riders must be at the
start-line staging area 3 minutes prior to their scheduled start time.Medals will be awazded to the top three riders in each
category.A trophy will be awarded to the top rider in each category.No monetary prizes.
The Course: See the attached map.The race distance is 40.0 km. The start/finish line is north of 205�`Street on Olinda Trail(CoRd 3).
— South on CoRd 3 (Olinda Trail north)to County Highway 4(170'�Street North)
— West on CoHwy 4 to Nonell Ave N.
— South Norrell Ave N to Snail Lake Trail.
— West on Square Lake Trail to Norrell Ave.
— South on Norrell Ave to the turn-azound approximately'/2 mile north of Mn Hwy 96.
— Return to the startlfinish line on the same route.
The course has some rolling hills but no extended climbs.Orange pylons will mark the south U-turns.T'he 20 lmz course
for Juniors and 60+has the south U-turn on Norrell Avenue N near Oldfield Road.The l Ok route for young juniors has the
south U-turn short of 170`�Street N(Co Rd 4).
Contacts: David Thimsen Bob Williams �,,,"0�--�"""
2977 Caroline Court National Sports Center � ,�
Little Canada,MN 55117 1700-105`�Avenue NE ��
Voice: (651)766-8826 Blaine,MN 55449-4500 Held under USA Cycling permit
Mobile: (651)592-6799 Voice: (763)785-5614
dthimsen�c�epri.com bwilliams(n7nscsports.org
J 2009 Scandia Time Trial
� Course Profile
170th Street N South U-tum _ _ _
- ,.___ . __ __- . Square Lake Trail _.-._,.,d. . _ Square Lake Trail ..._.___ 170th Street N
C O 150 � ____ _. -- --
� � 100 — - — - -
� a> 50 - --- - -- -- -- -- —
d � p - --
W � -50 Railroad Crossing
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v Race Kilometers
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�,,�.,A� ' ,,,,,;°"` 2010 Scandia Time Trial
4� ,�',�"�'�� ��°��;��»�p July 24, 2010
- Registration and race staging is near the
2ok u-turn `" Scandia Community Center.
� � ," - Race Start is just north of the intersection of
,,. � CoRd 3 (Olinda Trail North) and 205"' Street N.
iu. 4_
- $ ��� � �`_ To reach the Scandia Community Centerfrom St
� .� - 5 �,- Paul:
a�
- North on I-35E to State Hwy 97 exit.
u �, `�. �° Or:
� ' ��� - East on State Hwy 36
.., � - �' �.o� ,�:,;�
_ f - North on Manning Avenue to Minnesota Hwy 97
Then
� _�� - East on State Hwy 97 to Scandia: CoRd 3
XF��.�
`� , °�` -- (Olinda trail)
��- - " � - South on Olinda Trail '/. mile on left.
"`�`"� ` ,, - Registration near ice rink warming house.
.,� " 9y�:�� Parking:
u�._ - Scandia Community Center
"'�""�` - Shoulders of Olinda Trail south of Oak Hill Road
4ok U-turn , (CoRd 52)
° , - Near softball field between registration and the
�_ `� _._` " ,' start/finish
� � �
E�ECEIVED
�'� [�AR 2 4 201(�
a�
�,����
� ���� n � �
� � CITY OF SCANDIA
5������.�TI.�I�
.
14727 209`h Street North
Scandia,Minnesota 55073
(651)433-2274 i+�i+�iv.ci.scandia.ma.us
Park User Permit
Type of Permit Requested (Check all that Apply):
Extension of Park Hours Erection of Structures Sale of Articles
Signs/Placards _� Gathering> 100 People** Discharge of Fireworks**
**Require City Council Approval
�
Name: ��Ic.'t.[� ( ff i M 5 t/J Phone: �(0 7 I �G�(v -`�$2�
�
Street Address: Z�('}�- ����e �,r�` E-mail: �.`I-�i V�,(5 p,v1���,p_Tt^�, �
City/State/Zip: �i�t�2 l��a�4 �1� �sf��'
Date(s)of Event/Use: ��wK �(� (�a,w� j 11c�� ( v�i�t 1 . 64-+•�q c(5� �,2� +O
Description of Use(including approximate number of people):
. _ _ ---
The NSC Velo bicycle racing club proposes to stage a Team Time Trial at the Park neaz
the Scandia Community Center. The attached preliminary race notice describes the
general conduct of the race.
We expect that up to 120 riders will race in the time trial. Race organizers will begin
setting up registration tables and staffing them at approximately 7:00 AM. R.iders will
finish the time trial by approximately 12:00 noon. An awards ceremony will be
conducted near the registration area approximately 15 minutes after the last rider
completes the course. All race activities are expected to be completed no later than 2:00
PM.
Acknowledgement/Signature:
I hereby acknowledge receipt of a copy of this application form and Ordinance No. 115,Establishing Rules and
Regulations for Scandia Parks,and agree to abide by the ordinance and any other conditions that the City of
Scandia may place upon issuance of this permit.
,� � \
Si nature: ��. Date:�( �-Z- I a
Conditions of Approval:
Ci Re resentative Si nature: Date:
2
1
� � �
w �,�. 2010
, �y,-�:
y
'� Town Hal I Team �{�,. ' � '`�,,,� \
� �*tl . .
L, F � Time Triai ��"��,�� �:�� ���` ' , ,�
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�1 � ;, � '' � Saturday, August 7, 2010 ;, � �r V���,�*,,�,��,� A'�
_ _
� � ��� �"
�'- .�.:� Scandia, Minnesota
Race • Men Open • Women Open • Combined age 160+
Categories:
Pre- Pre-registration fee(before August 6,2010)is$100 per team for USCF-licensed riders.Pre-registration is through
Registration: SportsBaseOnline at: https://new.spo►-tsbaseonline.com/events/index.xhtml?categorvld=8885. Teams that pre-register may
request a start time between 9:00 AM and 10:00 AM.
On-Site On-site registration fee is$120 per team for USCF-licensed riders.One-day licenses are available on-site at an additional
Registration: fee.Registration opens at 730 AM on Saturday,August 8 near the Scandia Community Center.(See attached map.)
Registration closes at 8:45 AM.
Awards An award ceremony will be held near the registration area 20 minutes after the last team crosses the finish line.Trophies
will be awarded to the top three teams in each category.No monetaty prizes.
Prime A$25 prime will be awarded to each member of each team meeting the following criteria:
• Each Team Time Trial rider must have posted a time in the 2010 Scandia Time Trial,July 24,2010.
• The team must post a time in the 2010 Town Hall Team Time Trial,August 7,2010.
• T'he 2010 THT"TT time posted must be faster than each of the times posted by the individual team riders in the
2010 Scandia Time Trial.
Rules: All USCF rules apply.Helmets are mandatory and shirts must cover shoulders.No farings allowed.The course is not closed
to auto traffic;the yellow line rule will be in force.The first team will depart at 9:00 AM. Subsequent teams will depart at 2
minute intervals. Start times will be determined by race organizers and posted near the registration area 10 minutes before
the start of the race.All riders must check-in,sign the release,and pick up numbers before 8:45 AM.Teams must be at the
start-line staging area 3 minutes prior to their scheduled start time.Teams may start 3 or 4 riders.The time of the third team
rider across the fmish line will be the team time.
T6e Course: See the attached map.The race distance is 40.0 km. The start/fmish line is north of 205�'Street on Olinda Trail(CoRd 3).
— South on CoRd 3(Olinda Trail north)to County Highway 4(170`�'Street North)
— West on CoHwy 4 to Norrell Ave N.
— South Norrell Ave N to Snail Lake Trail.
— West on Snail Lake Trail to Norrell Ave.
— South on Norrell Ave to the Orange pylon tum-azound approximately'/z mile north of Mn Hwy 96.
— Return to the start/finish line on the same route.
Contacts: David Thimsen Bob Williams �,,,.,� ,"'"�---�"'
2977 Caroline Court National Sports Center �.�"
Little Canada,MN 55117 1700-105'�'Avenue NE
Voice: (651)766-8826 Blaine,MN 55449-4500 Held under USA Cycling permit
Mobile:(651)592-6799 Voice: (763)785-5614
dthimsen ,epri.com bwilliams a,nscsports.or�
J
�
� 170th Street N South U-tum
C O 150 � _ - _ __.--- ___...... _... Square Lake Trail __ __._._-_ . __. Square Lake Trail ._.__ 170th Street N ---
——- --
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� a� 50 —--— —-— - - --- -- -.. -- —
d � 0 --- — - — —
W � -50 Railroad Crossing
� 0 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40
� Race Kilometers
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`'.,�w�„�. � ,�,�;� - 2010 Town Hall Time Trial
,,m ,f'�'`°�f,�" -r°�vnsi��r August 7, 2010
- Registration and race staging is near the
- ; '� ��,y � Scandia Community Center.
M` �' "" _ Race Start is just north of the intersection of
_`' CoRd 3 (Olinda Trail North) and 205"' Street N.
.. ., ,E
y;
' �'m�� d��.� To reach the Scandia Community Center from St
s
- � � 5 � ; ��� Paul:
- , ���,� � - North on I-35E to State Hwy 97 exit.
_.h. , Or:
,r_ . � � ,o' '� - East on State Hwy 36
_ �� - North on Manning Avenue to Minnesota Hwy 97
� Then
�, � - �::� �
�-. - East on State Hwy 97 to Scandia: CoRd 3
� ��
��,o.,
��.�_-. ,.. , rM'`` ,__ .° ... (Olinda trail)
���- ` � , - South on Olinda Trail %4 mile on left.
"'u'"" ,., - - Registration near ice rink warming house.
, - ° ; . � ,.
�.
�"��` ` Parking:
� � - City Lot just north of ice rink warming house
`'`���,� - Shoulders of Olinda Trail south of Oak Hill Road
_ 40k U-turn _ - (CoRd 52)
° - Near softball field befinreen registration and the
:�.�-- __�_____-______ °�, start/finish
�'�'.�:.----��