5.e) Staff Report-Lions Taco Daze Permit`��TI
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Staff Report
Date of Meeting: August 19, 2014
To: City Council
From: Brenda Eklund, Deputy Clerk
Re: Scandia-Marine Lions Special Event Permit
Background:
Taco Daze will be held on Saturday, September 6, 2014. The Scandia-Marine Lions Club has
applied for a Special Event Permit for this community celebration under the provisions of Ordinance
No. 115.
Issue:
Should the Council approve a Special Event Permit for the Scandia-Marine Lions Club Taco
Daze activities on September 6, 2014?
Proposal Details:
The Lions permit covers the parade, the activities occurring on the Community Center grounds,
and the Gammelgarden "Running of the Meatballs". The Gammelgarden Museum has been
issued a gambling permit for this activity. The Boy Scouts are responsible for taco sales inside
the Community Center. The event application describes the planned activities. Events at the
Community Center begin at 9:00am and end at 6:00pm. Outdoor music will be provided by a
band from 1:00 to 3:30pm. Meisters plans to operate a beer garden within an enclosed area south
of the old maintenance garage. They have applied for a Temporary Off -Premises Liqour
License. An antique car show will again be held in the parking lot, so parking here will be
restricted, although there will be reserved space for emergency vehicles. Shuttle rides from
remote parking locations will be offered. The Lions will need to obtain a permit from
Washington County for the parade along Oakhill Road. The Special Event Permit application
has been reviewed by the Maintenance Superintendent, Fire Department Chief and Police
Deputy.
Fiscal Impact:
None
Options:
1) Approve the Special Event Permit for the Scandia-Marine Lions Club for September 6,
2014 during Taco Daze with the following conditions:
The event shall be held as described in the application received on July 28, 2014
except as required by the conditions of approval.
A parade route permit shall be obtained from the Washington County Public
Works Department and all conditions shall be complied with, including the hiring
of off-duty officers for traffic control and posting of signs as recommended by the
Sheriff's Department.
Parade participants shall not use water cannons or similar devices on their floats,
or throw items from floats that could endanger the safety of parade watchers.
Both sides of 209th Street between Oakhill Rd. and Olinda Trail shall be posted
"no parking."
Parking in the west bay of the Community Center parking lot may be restricted to
the antique car show, official vehicles and handicapped parking. Access and
circulation for emergency vehicles to and through the parking lot shall be
maintained at all times.
The location of any tents, stakes, signs etc. shall be approved in advance by the
Maintenance Superintendent. Event organizers shall request any utility locates
that may be required.
Any signs or banners shall comply with the Scandia Development Code.
Any vendors shall possess a sales and use tax permit if required by Minnesota
law.
There shall be no animal rides provided by any vendor on the Community Center
grounds.
The required certificate of insurance, naming the City of Scandia as an additional
insured, shall be submitted prior to the event.
2) Amend conditions listed above and then approve.
3) Do not approve the request for a Special Event Permit.
Recommendation:
Option 1.