8. Discussion on continuation of broadcasting City meetings and events(1)
Staff Report
Date of Meeting: April 27, 2018
To: Neil Soltis, Administrator
From: Colleen Firkus, Treasurer
Re: BoxCast – Broadcasting Council meetings
BoxCast is a complete, easy-to-use live HD-video streaming service offered by GovOffice, the
City’s website host. You only need power, an internet connection and a video camera with the
BoxCaster device.
The plug-and-play device is a powerful encoder that acquires video from a wide variety of
cameras and switchers, encodes your video and sends it to the cloud.
Video is managed through an easy-to-use broadcast manager called The Dashboard where you
can edit and schedule your broadcasts or live stream your meetings. You can embed a link in
the City’s website and/or livestream to Facebook, YouTube, Vimeo, Roku, Apple TV, etc.
The Dashboard provides viewer analytics to see how many people tune in and for how long,
whether they are viewing it live or on demand after the broadcast. The Dashboard allows you
to highlight clips, record broadcasts, video storage for 30 days, post production trimming, and
downloadable broadcasts in MP4 format.
Support is provided through live agent onboarding, phone, email and live chat.
Viewers get perfectly-sized picture on any device, plus ad-free video, no buffering and live DVR.
See link below for more information and examples of other city websites where council
meeting videos are embedded.
https://govoffice.com/video
https://www.boxcast.com/solutions/municipality-video-streaming
http://hopewellva.gov/city-council-live/
http://www.cityofhardeeville.com/2355/Live-Broadcast
Cost is $499 for the BoxCast device, plus three choices for service:
1. $1199 per year Unlimited Streaming
2. $1,559 per year, 1 year of archives, plus unlimited streaming and exporting for long-
term video storage (MP4)
3. $2399 per year, 3 years of archives, plus unlimited streaming and exporting for long-
term video storage (MP4)
Product specs attached.
Product Specs
PHYSICAL
Dimensions: 4.34”W x 3.06”D x 0.94”H
Rugged bullet-proof plastic
Slip-free, dampening rubber feet
Weight: 0.5 lbs
Temperature: 0 to +70 C
Humidity: 0% to 90% non condensing
VIDEO & AUDIO
HDMI input (480i to 1080p60)
RCA composite input (NTSC/PAL)
HDMI or RCA stereo line in (48 kHz)
Hardware encoder
H.264 high profile level 4.2
1080p/30fps output
AAC-LC audio compression
NETWORKING
IP address assignment via DHCP
802.11agn wifi with beam forming MIMO
10/100BASE-T ethernet port
Automatic device firmware upgrade
No firewall configuration needed to stream
POWER
Power Input: 9V-24V DC (2.1mm x 5.5mm barrel, center positive)
5W to 10W nominal power consumption with USB accessories
STREAM CONFIGURATION
Centralized device and broadcast event management through BoxCast.com
Automatic stream scaling to serve any sized audience
Automatic video archiving with VOD playback
Automatic credit card processing for ticket purchase based viewing
Automatic bitrate profiles (5 levels for smooth playback)
Promotion Tools for Email, Twitter and Facebook
VIDEO PLAYER COMPATIBILITY BoxCast is designed to work with any modern device
2018
Account Description Proposed BUDGET NOTES AND HIGHLIGHTS
Revenues 10,200$
Expenditures -$
Net Revenues (Expenditures)10,200$
Fund Balance - January 1 -$
Fund Balance - December 31 10,200$
Other Income
36210 Interest Income
36230 Donations
38050 Cable TV Franchise Fees 7,700$ $1,200 / month - Midco, Frontier
38051 PEG Fees 2,500$ $1.50 / subscriber / month
Total Other Income 10,200$
Total PEG Fee Revenue 10,200$
Personnel Services
Total Personnel Services -$
Materials & Supplies
Total Materials & Supplies -$
Contractual Services
Total Contractual Services -$
Capital Outlays
560 Furniture & Fixtures
570 Office Equipment
Total Capital Outlays -$
Total expenditures -$
FRANCHISE FEE
Revenue 7,700$
Expenditure -$
Net 7,700$
Balance 1/1 -$
Balance 12/31 7,700$
PUBLIC, EDUCATION, AND GOVERNMENT
Revenue 2,500$
Expenditure -$
Net 2,500$
Balance 1/1 -$
Balance 12/31 2,500$
SUB-FUND DESIGNATIONS
CABLE TELEVISION
REVENUE
EXPENDITURES
FUND BALANCE