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8. Discussion on continuation of broadcasting City meetings and events(1) Staff Report Date of Meeting: April 27, 2018 To: Neil Soltis, Administrator From: Colleen Firkus, Treasurer Re: BoxCast – Broadcasting Council meetings BoxCast is a complete, easy-to-use live HD-video streaming service offered by GovOffice, the City’s website host. You only need power, an internet connection and a video camera with the BoxCaster device. The plug-and-play device is a powerful encoder that acquires video from a wide variety of cameras and switchers, encodes your video and sends it to the cloud. Video is managed through an easy-to-use broadcast manager called The Dashboard where you can edit and schedule your broadcasts or live stream your meetings. You can embed a link in the City’s website and/or livestream to Facebook, YouTube, Vimeo, Roku, Apple TV, etc. The Dashboard provides viewer analytics to see how many people tune in and for how long, whether they are viewing it live or on demand after the broadcast. The Dashboard allows you to highlight clips, record broadcasts, video storage for 30 days, post production trimming, and downloadable broadcasts in MP4 format. Support is provided through live agent onboarding, phone, email and live chat. Viewers get perfectly-sized picture on any device, plus ad-free video, no buffering and live DVR. See link below for more information and examples of other city websites where council meeting videos are embedded. https://govoffice.com/video https://www.boxcast.com/solutions/municipality-video-streaming http://hopewellva.gov/city-council-live/ http://www.cityofhardeeville.com/2355/Live-Broadcast Cost is $499 for the BoxCast device, plus three choices for service: 1. $1199 per year Unlimited Streaming 2. $1,559 per year, 1 year of archives, plus unlimited streaming and exporting for long- term video storage (MP4) 3. $2399 per year, 3 years of archives, plus unlimited streaming and exporting for long- term video storage (MP4) Product specs attached. Product Specs PHYSICAL  Dimensions: 4.34”W x 3.06”D x 0.94”H  Rugged bullet-proof plastic  Slip-free, dampening rubber feet  Weight: 0.5 lbs  Temperature: 0 to +70 C  Humidity: 0% to 90% non condensing VIDEO & AUDIO  HDMI input (480i to 1080p60)  RCA composite input (NTSC/PAL)  HDMI or RCA stereo line in (48 kHz)  Hardware encoder  H.264 high profile level 4.2  1080p/30fps output  AAC-LC audio compression NETWORKING  IP address assignment via DHCP  802.11agn wifi with beam forming MIMO  10/100BASE-T ethernet port  Automatic device firmware upgrade  No firewall configuration needed to stream POWER  Power Input: 9V-24V DC (2.1mm x 5.5mm barrel, center positive)  5W to 10W nominal power consumption with USB accessories STREAM CONFIGURATION  Centralized device and broadcast event management through BoxCast.com  Automatic stream scaling to serve any sized audience  Automatic video archiving with VOD playback  Automatic credit card processing for ticket purchase based viewing  Automatic bitrate profiles (5 levels for smooth playback)  Promotion Tools for Email, Twitter and Facebook VIDEO PLAYER COMPATIBILITY BoxCast is designed to work with any modern device 2018 Account Description Proposed BUDGET NOTES AND HIGHLIGHTS Revenues 10,200$ Expenditures -$ Net Revenues (Expenditures)10,200$ Fund Balance - January 1 -$ Fund Balance - December 31 10,200$ Other Income 36210 Interest Income 36230 Donations 38050 Cable TV Franchise Fees 7,700$ $1,200 / month - Midco, Frontier 38051 PEG Fees 2,500$ $1.50 / subscriber / month Total Other Income 10,200$ Total PEG Fee Revenue 10,200$ Personnel Services Total Personnel Services -$ Materials & Supplies Total Materials & Supplies -$ Contractual Services Total Contractual Services -$ Capital Outlays 560 Furniture & Fixtures 570 Office Equipment Total Capital Outlays -$ Total expenditures -$ FRANCHISE FEE Revenue 7,700$ Expenditure -$ Net 7,700$ Balance 1/1 -$ Balance 12/31 7,700$ PUBLIC, EDUCATION, AND GOVERNMENT Revenue 2,500$ Expenditure -$ Net 2,500$ Balance 1/1 -$ Balance 12/31 2,500$ SUB-FUND DESIGNATIONS CABLE TELEVISION REVENUE EXPENDITURES FUND BALANCE