5.d) 2010 Contract with Lakes Area Youth Service Bureau Meeting Date: 4/20/2010
Agenda Item: � �`�
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City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651)433-2274
Action Requested: Consider approving the contract with the Lakes Area Youth Service
Bureau for 2010.
Deadline/ Timeline: N/A
Background: • In previous years, the City has signed agreements with the Youth
Service Bureau (YSB) to provide health, social and recreational
services to the residents of Scandia.
• In return for these services, the City made a lump sum payment to
the organization.
• The YSB has requested that the city sign a new contract for the
term of January 1, 2010 through December 31, 2010, including a
lump sum payment of$5,500.00 (the same amount as the 2009
contract.)
• The 2010 budget includes funding for this service in the
Administration Deparhnent budget.
Recommendation: I recommend that the Council approve the contract, including the
lump sum payment of$5,500.00, and authorize the Mayor to sign it.
Attachments/ • Contract
Materials provided:
Contact(s): Jeanne Walz, YSB Executive Director
(651-464-3685)
Prepared by: Anne Hurlburt, Administrator
(ysb contract)
Page I of 1
04/09/10
Main Office:
� 244 North Lake Street
Forest Lake, MN 550?5
Phone: 651-464-3685 . Fax: 651-464-3687
www.ysblakesarea.org
Ensuring the success o(youth for over 30 Yearsl
Lakes Area Youth Service Bureau
DATE: Apri14, Zolo RECElVED
TO: Attn: Anne Hurlburt APR — `� 2���
City of Scandia .
14727 209th Street North CITY OF SCANDIA
Scandia, MN 55073
FROM: Jeanne Walz, �''
Executive Director
RE: Services Request for Payment
I am writing to request payment in the amount of$5,500.00 to Lakes Area Youth Service Bureau
(LAYSB) to be used to provide agency services to residents of the City of Scandia from 1-1-10 through
12-31-10.
Your continued partnership has made it possible for LAYSB to respond to the needs of youth and their
families. If I can be of assistance, please give me a call.
Please make check payable and send to: Attention: Jeanne Walz
Youth Service Bureau
244 North Lake Street
Forest Lake, MN 55025
Thank you.
Attachment: Contract for Services: Please sign a copy and return with your check.
CONTRACT FOR HEALTH, SOCIAL, OR
RECREATIONAL SERVICES
WHEREAS, City of Scandia, Washington County, Minnesota(hereinafter"City") is authorized to contract
with nonprofit organizations for health, social, and recreational services and City Council members considers
the services to be in the public interest and good for the City;
WHEREAS, Lakes Area Youth Service Bureau, (hereinafter"Organization") is a nonprofit organization that
has the capability to provide health, social, or recreational services to those within City;
WHEREAS, the City Council considers the services delivered by Organization to be in the public interest and
good for City;
NOW,THEREFORE, in consideration of the mutual promises made herein and for other valuable
consideration the receipt of which is hereby acknowledged, City and Organization agree as follows:
1. Services Provided. Organization agrees to provide or make available the following services to those living
within City: Please visit�v�vw.vsblakesarea.or�for an up-to-date listing of services available.
-Community Justices Services (Youth Intervention, Restorative Justice and Diversion)
-Youth Enrichment & Leadership Programs
-Parenting Services
-Youth& Family Counseling Services
2. Term. This Agreement shall be in effect for one year from Januarv 1, 2010 through December 31, 2010.
3. Cost. City agrees to pay Organization a lump sum total of$5,500.00 for the services it is to provide under
this Agreement. The Organization will make available to the City the financial records pertaining to
expenditures of funds in connection with the Agreement for the purpose of an audit. The Organization agrees to
furnish usage information required for effective research and evaluation. Confidentiality will be maintained in
accordance with all applicable Federal and State statutes, regulations, rules and policies. The Organization
agrees to maintain books, records, documents and other evidence and accounting procedures and practices
which sufficiently and properly reflect all direct an indirect costs of any nature incurred in the performance of
this agreement. These records shall be subject at all reasonable times for inspection, review or audit by
personnel of the City. The Organization agrees to maintain financial records for five (5) years for audit
purposes.
4. Indemnifications, Hold Harmless, and Defend. Any and all claims that arise or may arise against
Organization, its agents, servants, or employees as a consequence of any act or omission on the part of the
Organization or its agents, servants, or employees while engaged in the performance of the Agreement shall in
no way be the obligation or responsibility of City. Organization shall indemnify, hold harmless, and defend
City, its �fficers, agents, and em�,loyees against any and all liability, loss, costs, damages, expenses, claims or
actions, including attorney fees which City, its o�cers, agents, or employees may hereafter sustain, incur, or be
required to pay, arising out of or by reason of any act or omission of Organization, its agents, servants or
employee, in the execution, performance, or failure to adequately perform Organization's obligations pursuant
to this Agreement. Nothing in this Agreement shall constitute a waiver by City of any statutory limits or
immunities from liability.
5. Independent Contractor. Organization acknowledges and agrees that it is an independent contractor and
that nothing herein shall be construed to create the relationship of employer and employee between City and
Organization or of any obligations or commitments beyond the terms of this Agreement.
6. Modification and Termination. Any alterations, variations, modifications, or waivers of the provisions of
this Agreement shall only be valid when they have been reduced to writing, and signed by City and
Organization. This agreement may be cancelled by either party, with or without cause, upon 30 days written
notice, delivered by mail or in person. No claim for services furnished by the Organization, not specifically
provided in the Agreement, will be allowed by the City, unless approved in writing by the City. Such approval
shall be considered a modification of the Agreement.
7. Legal Compliance. Organization shall abide by all federal, state, or local laws, statutes, ordinances, rules,
and regulations now in effect or hereinafter adopted pertaining to this Agreement or to the facilities, programs,
and staff for which Organization is responsible. Organization shall procure, at Organization's expense, all
permits, licenses, or other rights required for the provision of the services contemplated by this Agreement. The
Organization shall not enter into subcontracts for any of the work contemplated under this Agreement without
written approval of the City. All subcontracts shall be subject to the requirements of this agreement. The
Organization shall be responsible for the performance of any subcontractor.
8. Insurance: The Organization will at all times during the term of this contract have and keep in force:
a) comprehensive general liability insurance policy in the amount of$2,000,000 per occuirence;
$3,000,000 aggregate.
b) workers compensation insurance
c)professional liability insurance, in the amount of$2,000,000 each loss and $3,000,000 aggregate for
each policy period.
9. Affirmative Action: In accordance with Affirmative Action Policies against discrimination, no person shall,
on the grounds of race, color, religion, age, sex, disability, marital status, sexual orientation, public assistance
status, ex-offender status, or national origin, be denied the benefits of, or be otherwise subjected to
discrimination under any program, service or activity under the provisions of any and all applicable federal and
state laws against discrimination.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement.
CITY ORGANIZATION
City of Scandia Lakes Area Youth Service Bureau
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B B ` ��--2� _-�t_ ` ��,e �_
y� y:
Signature Jeann z, Executive Director
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Date Date 4-4-10
Attest:
City Clerk