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8.b)2) Accept Donations and Authorize Purchase of Auto Extrication Equipment Meeting Date: 6/15/2010 Agenda Item: � �� � City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Accept donations from the Scandia Marine Lions Club ($1,874.00) and the Scandia Fire Relief Association ($ 3,007.00) authorize the purchase of auto extrication equipment for $4,881.00, and approve related budget amendments. Deadline/Timeline: N/A Background: • The Scandia Marine Lions Club has made a cash donation of $1,874.00, part of the proceeds from their"Spring Chicken" dinner held on Apri124 to benefit Fire Department equipment needs and the Lions' scholarship fund. • The Fire Deparhnent has identified the need to replace equipment used for automobile extrications. They propose to use the Lions' donation for this purpose. • The Fire Relief Association will donate the remaining$3,007.00 needed to make the purchase(part of the proceeds from the Annual Fire Ball.) • The City Council must accept all donations by resolution. � The Council should also approve a budget amendment and authorize the purchase of the equipment. Recommendation: I recommend that the Council adopt the resolution accepting the donations, approving the purchase, and making amendments to the 2010 budget to reflect the donation revenue and the expenditure for the equipment. Attachments/ • Draft Resolution No. 06-15-10-01 Materials provided: • Quote from Jefferson Fire& Safety, Inc. Contact(s): Jim Finnegan, Fire Chief(651 433-2225) Prepared by: Anne Hurlburt, Administrator (donations FD Equipment and budget amendment) Page 1 of 1 06/07/10 CITY OF SCANDIA RESOLUTION NO. 06-01-10-01 ACCEPTING DONATIONS FROM THE SCANDIA MARINE LIONS CLUB AND THE SCANDIA FIRE RELIEF ASSOCIATION, APPROVING PURCHASE OF AUTO EXTRICATION EQUIPMENT AND MAKING RELATED AMENDMENTS TO THE 2010 CITY BUDGET WHEREAS, the Scandia Marine Lions Club generously supports the Scandia and Marine on St. Croix communities with their hard work and financial contributions to worthy causes, community events and facilities; and WHEREAS, the Scandia Fire Relief Association supports the members of the City's Fire Department with pension benefits as well as contributions to ensure that the Department is adequately equipped to project our community's property and the lives of its people; and WHEREAS, there is a need to update the equipment used by the Fire Department to rescue people trapped in vehicles involved in automobile crashes; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA,WASHINGTON COUNTY, MINNESOTA: 1. That it should and hereby does accept the donations from the Scandia Marine Lions Club and the Scandia Fire Relief Association of$1,874.00 and $3,007.00, respectively; and 2. That the purchase of a Holmatro Model 4050NCT Cutter from Jefferson Fire & Saftey, Inc., Middleton, WI at the cost of$4,881.00 is hereby approved; and 3. That the 2010 Budget shall be amended as follows: Line Item: Change: 101-42200-540 Fire Expense Budget, Capital Outlay, +$4,881.00 Heavy Machinery 101-42200-36230 Fire Revenue Budget, Other Income, +$4,881.00 Donations ' Resolution No.: 06-15-10-01 Page 2 of 2 FURTHER, BE IT RESOLVED, that the City Council extends its thanks to the Lions and to the Fire Relief Association, on behalf of all of the citizens of Scandia, for all of their generous donations to our community. Adopted by the Scandia City Council this 15`h day of June, 2010. Dennis D. Seefeldt, Mayor ATTEST: City Clerk/Administrator �� �'�u dr 5a�, ^�Ke, May 28, 2010 New Scandia Fire Department Attn: Jim Finnegan 15040 Scandia Trail North Scandia, MN 55073 Dear Jim, Thank you for your interest in Holmatro Rescue Tools. Below, please find a quote for the cutter that you requested. Item No. Descri tion Price Total I HOL 158.O12.086 Holmatro Model 4050NCT Cutter, Twin Line 4,881.00 $ 4,88I.00 TOTAL $ 4,881.00 Price does not include tax or stupping. Please feel free to contact me with any questions or concerns at 952-567-1927. Thank you for the opportunity to quote these items. Sincerely, JoAnn Tyler Jefferson Fire& Safety,Inc.