2015 Budget Part 3 CIPSCANDIA
City of Scandia
Capital Improvement Program
2015-2019
Draft for Budget Work Sessions
CONTENTS
Introduction
Whatis a CIP?.................................................................................................................1
Scopeof the Draft CIP.....................................................................................................1
FundingSources..............................................................................................................2
ProjectPriorities..............................................................................................................2
2015-2019 CIP Overview
StreetProjects..................................................................................................................3
Equipment Replacement Fund.........................................................................................3
Project Highlights by Department...................................................................................4
CIP Summary Data
Project Listing by Department (All Years)......................................................................6
Projects by Year, 2015 thru 2019....................................................................................8
Sources and Departments Summary, 2015 thru 2019 .....................................................10
Projects by Year, 2020 thru 2024....................................................................................11
Sources and Departments Summary, 2020 thru 2024 .....................................................12
Projects by Department, 2015 thru 2024.........................................................................13
Projects by Source, 2015 thru 2024.................................................................................15
Equipment Replacement Fund, Replacements by Department.......................................18
Equipment Replacement Fund Cash Flow, 2015 -2024 ...................................................19
Appendix
Project Details, All Projects.............................................................................................20
INTRODUCTION
The Capital Improvement Program (CIP) for the five-year period of 2015 through 2019 is the
seventh such document prepared by the City of Scandia. It would amend the CIP included in the
March, 2009 Comprehensive Plan (as amended through December 17, 2013) replacing Appendix F
of the plan in its entirety.
What is a CIP?
A Capital Improvement Program, or CIP, is a multi-year (typically 5 years) capital expenditure plan
for a City's infrastructure (such as streets, parks and utility systems), vehicles, equipment and public
buildings. It identifies the major projects needed and desired by the community, their potential
costs and how they would be financed. Including a project in a CIP does not commit the city to that
project. The City Council must specifically authorize each one, and the associated funding, before
any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the
budgeting process) projects may go forward as planned, advance ahead of schedule, be removed
entirely, or new projects may be added, depending upon changes in circumstances and priorities.
The Minnesota Land Planning Act requires that the implementation plan portion of the
Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water
supply, parks and open space) for a five-year time period. Cities often expand the scope of their
CIPS to include other capital needs (major equipment replacements, for example) and sometimes
look beyond the five-year time period, up to 20 years in the future for some projects. Such projects
represent more of a "wish -list" that can be evaluated each time the plan is updated.
As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter
473.865 provides that "a local governmental unit shall not adopt any official control or fiscal device
which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue;
so it is important that the plan and CIP be kept up to date and in synch with city budgets.
The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of
capital needs on future budgets and property taxes, and to help forecast the need for borrowing to
undertake major projects. The information developed as part of the capital planning process can
help document the need for various projects and help the City Council sort out compering priorities.
Scope of the CIP
Scandia's CIP includes all capital projects that cost at least $10,000 and have a useful life span of
five years or longer. Projects include all capital needs including major repairs to buildings and
equipment purchases and replacements. Any projects not meeting these parameters would be
reviewed as part of the annual operating budget, but would not be included in the CIP.
Funding Sources
The CIP identifies a possible funding source(s) for each project listed. The various funding sources
are as follows:
Capital Improvement Fund Existing City fund, primarily from property tax levy, set aside
for capital projects.
Debt Service Fund Projects financed by borrowing, later to be repaid with
property taxes, and potentially special assessments
depending upon the characteristics of the project.
Equipment Replacement Fund Internal service fund used to segregate funds set aside for
planned replacements of existing major equipment. Funds
are transferred from operating budgets (primarily property
tax revenues) The fund may also receive funds realized
through debt financing.
General Fund Annual operating budget, primarily funded by property tax
revenues.
Park Improvement Fund Existing Cityfund, receipts from cash -in -lieu of land park
dedication fees paid by developers and others who subdivide
their land.
Local Road Improvement Fund New fund created in 2014 funded with unrestricted fund
balance and property tax revenues. To be used mainly to
fund mill and overlay and other similar street construction
projects.
201 Sewer Funds come from fees paid by users on the 201 Wastewater
System
Uptown Sewer Funds come from fees paid by users on the Uptown
Wastewater System
In addition to these sources, it is possible that future projects could be funded from donations,
grants, user fees or other sources not listed. Projects benefiting an enterprise or utility fund could
be paid from the appropriate fund.
Project Priorities
Capital improvement projects should be prioritized in some way so that limited funding can be allocated
to those which are most important. This is difficult because the varying nature of the projects and their
benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have
developed elaborate rating and ranldng systems to try to set priorities. Complicated scoring systems may
have some disadvantages because they may give a false sense of objectivity or precision to the priority
setting process. Others use simpler systems, or simply do not try to compare projects that are like "apples
and oranges." There is no accepted system or "industry standard" for prioritizing projects.
The Capital Improvement Committee developed the following priority rating system in 2008, which was
also used for the 2009 and subsequent updates:
2
A Critical or urgent, high-priority projects that should be done if at all
possible; a special effort should be made to find sufficient funding for all
of the projects in this group.
B Very important, high-priority projects that should be done as funding
becomes available.
C Important and worthwhile projects to be considered if funding is
available; may be deferred to a subsequent year.
D Less important, low -priority projects; desirable but not essential.
N/A Used for replacements of existing equipment.
2015-2019 CIP OVERVIEW
For 2015 through 2019, the draft CIP includes 36 separate projects with a total estimated cost of
$6,768,500. All cost estimates are preliminary and based on current dollars. No assumptions have
been made about inflation. It will be important to refine and update costs when the plan is
reviewed, especially for projects in the first year or two of the plan.
Some projects beyond the five-year planning period are also included in the CIP. Most of these
projects are replacements for equipment and vehicles (such as fire trucks) which may have a life
span of 10, 15 to 20 years or even more. The plan also includes "pending" projects for which
timelines (and in most cases, cost estimates) have not yet been identified. As more information is
developed about the need for, cost and possible funding sources for these projects, they will be
included in future CIP updates.
Street Projects
The draft update includes the following two street projects in the CIP :
PW -002, Street Maintenance Program. The current funding level ($300,000 per year) has
been maintained, with the addition of a $2,800,000 project in 2016. The cost, funding
sources and specific roads to be included will be refined after an update of the Pavement
Management Plan, and Council decision on financing policies (i.e. assessments, franchise
fees, etc).
PW -027, Quinell Ave. An updated cost has been provided by the City Engineer following
soil borings earlier this year. Funding sources are the funds from the County when the road
was turned back to the township and the remainder from the Local Road Improvement Fund.
The goal of the 2008 Pavement Management Plan was to extend the life of city streets and to reduce
the lifecycle costs for maintaining them in good condition. Each year the city has endeavored to
increase the budget for contractual road maintenance and repairs. However, the city has yet to
develop a workable policy and funding strategy for dealing with roads needing reconstruction.
Equipment Replacement Fund
The city created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for
planned replacement of vehicles and major pieces of operating equipment. The fund receives
transfers from the operating budget of each department depending on its equipment needs. This
allows the departmental budgets for each major function to accurately show the costs of funding
that function, including equipment, while segregating the funds from the operating budgets. Any
revenues from the sale of old equipment being replaced are also deposited into the fund. Ideally,
over time the fund would receive enough funds to be on a pay-as-you-go basis. At a minimum,
accumulating funds for future replacement needs will reduce need for borrowing, and flatten spikes
in the annual tax levy needed to pay for major purchases.
Just as for other capital projects, the decision
whether or not to replace a particular piece of
equipment, and what to replace it with, will need
to be made by the City Council at the time of the
purchase. The City could decide to keep some
equipment longer than planned. Or, equipment
could wear out more quickly than expected. It is
likely that some items will not be replaced, or
that new technology or equipment could alter
plans to replace a particular item.
Equipment Replacment Fund
2015.2024
5400.000
5300.000
5200,000
5100.000 Notaeplacements
So Funding
5100,000 tib ti� n _ealance
5200,000
-$300,000
$400,000
In 2014, the City transferred $100,000 to the fund. The draft 2015 budget and CIP show proposed
transfers of $100,000 in 2015 and subsequent years. The chart above shows the cash flow in the
Equipment Replacement fund from 2015-2024 assuming a $100,000 per year contribution.
With a $100,000 annual contribution added to the projected 2014 year-end balance ($428,000) the
fund would be close to cash flowing for the years 2015 through 2017. (Any income from the sale of
old equipment is not included in the chart.)
Project Highlights by Department
Community Center:
New for 2015: Seal coating of the Community Center parking lot. The parking lot is scheduled to
be cracked filled in 2014. This should be followed up with seal coating the following year to
maintain the parking lot.
Fire:
The Fire Department HVAC Replacement and Radio Replacement have not been changed
from the current plan.
i' The Civil Defense Sirens have been moved from a 2 to a 3 priority and pushed back a year.
Tanker 5177 Replacement has been moved from a 3 to 1 priority and the price increased
$30,000.
Grass Rig 5175 Replacement has been moved from a 3 to 1 priority.
;o The second fire station has been moved from a 3 to 2 priority and increased by $10,000
v SCBA Compressor Replacement has been moved from 2 to I priority
12 SCBA & 30 Masks has been added for 2016 at a cost of $98,000 from the Equipment
Replacement Fund
SCBA Compressor Replacement has been moved from 2 to 1 priority
12 SCBA & 30 Masks has been added for 2016 at a cost of $98,000 from the Equipment
Replacement Fund
Roof Replacement has been added for 2019 at a cost of $100,000 from the Capital
Improvement Fund
Outdoor Training Building has been moved from a 3 to 2 priority.
➢ The Chief s Vehicle has been moved from pending to active in 2019.
Ice Rink:
The replacement of the Zamboni has been pushed back a year to 2017, if grants/donations are
obtained. The Public Works Director believes it will last longer after the maintenance performed on
it last year.
Parks and Recreation:
No changes were made to Lilleskogen Park Improvements. There is only approximately
$8,000 remaining in the Park Capital Improvement Fund. Park fees from a couple
subdivisions are expected to come through next year. The $36,000 planned for 2015 would
be grants/donations for site improvements such as picnic tables, benches, signage, etc. It is
anticipated at this time the parking lot/rain garden and butterfly garden will be completed in
2014.
v Wind in the Pines was moved to pending. The committee did not feel a Natural Resources
Management Plan was needed as long as regular maintenance occurred.
Y No changes were made for a full reconstruction of the tennis courts in 2018. Resurfacing
was completed in 2013.
i Log House Landing Improvements have been updated to reflect the $400,000 cost estimate
in the grant application. The full project has been moved back to 2015. In addition to the
$200,000 grant from the DNR, the plan assumes $100,000 cost share from the watershed
district. The remaining $100,000 would come from the Capital Improvement Fund.
Public Works:
Purchase of a wood chipper has been moved to pending. This winter the City rented a
chipper and that seemed to work well.
PW -024 Utility Truck with Crane has been increased by $6,500.
➢ The John Deere Tractor wBroom and Blower scheduled for replacement in 2016 has been
pushed back to 2017.
➢ Street Maintenance Program has been increased to $2.8 million and pushed back to 2016.
$300,000 would continue to come from the General Fund. The additional $2.5 million
would need to be bonded for and paid back through the levy and special assessments via the
Debt Service Fund. The Council will need to determine which roads would be included in
this project.
i> Quinell Ave is still in the plan for 2015 at $550,000. Approximately $125,000 would come
from the tum back money from Washington County and the other $325,000 from the Local
Road Improvement Fund.
io The remaining Public Works projects are equipment replacements. Changes to the expected
useful life and cost estimates for several items have been made but do not have a significant
impact on the first 5 years of the plan.
City of Scandia, Minnesota
Capital Improvement Program
PROJECT LISTING
Includes Projects from All Years
201 sewer
Status
Project #
Protect Name
Active
166
Temporary Placeholder
Active
2015-001
Bliss L.S.1 Control Panel
Active
2015-002
AIE Dranfield
Active
2015-003
Bliss L.S.2 Control Panel
Active
201S-004
Bliss L.S.2 Pump 1
Active
201S-005
Bliss L.S. 2 Pump 2
Active
2015-006
Bliss L.S.1 Pump 2
Community Center
Status
Project
Prolect Name
Active
CC -002
Community Center HVAC Replacement
Active
CC -004
Community Center Parking Lot Paving
Fire
1
Status
Project #
Protect Name
Active
F-001
Fire Station HVAC Replacement
Active
F-003
Fire Department Radio Replacement
Active
F-004
Fire Chiefs Car
Active
F-006
SCBA Air Pac Replacements
Active
F-008
Fire Hall Well Pump Replacement
Active
F-009
Civil Defense Sirens
Active
F-010
Rescue 5179 Replacement
Active
F-011
Tanker 5177 Replacement
Active
F-012
Engine 5180 Replacement
Active
F-013
Grass Rig 5175 Replacement
Active
F-014
Tanker 5178 Replacement
Active
F-015
Engine 5176 Replacement
Active
F-016
Second Fire Station
Active
F-018
Back-up Generator for Fire Hell
Active
F-021
Fire Training Structure
Active
F-022
SCBA Compressor Replacement
Active
F-023
12 SCBA & 30 Masks
Active
F-024
Fire Hall Roof Replacement
Ice Rink
Status
Pro ect #
Protect Name
Active
IR -002
Zamboni Replacement
Parks and Recreation
1
Status
Pro ect #
Protect Name
Active
PR -001
Lilleskogen Park Improvements
Active
PR -018
Tennis Court Reconstruction
Active
PR -019
Log House Landing Improvements
Public Works
Status
Project #
Protect Name
Active
PW -002
Street Maintenance Program
DRAFTfor 1015-1019 Update Friday, August 01, 2014
Active
PW -004
Pickup w/Plow Replacement 2008 Ford F350 (102-08)
Active
PW -005
John Deere Tractor Mower w/Broom B Blower (303-09)
Active
PW -007
Tiger Ditch Rear Mower Replacement
Active
PW -008
Tiger Boom Mower Attachment Replacement
Active
PW -009
1999 JD -6410 Tractor Replacement (302-99)
Active
PW -010
2002 Steding Dump Truck/Plow Replacement (202-02)
Active
PW -012
Asphalt Patching Equipment (312)
Active
PW -014
Pickup w/Plow Replacement 2011 Ford F250 (103-11)
Active
PW -015
Skid Loader and Trailer
Active
PW -016
1998 John Deere Motor Grader Replacement (301-98)
Active
PW -017
2011 Mack Dump Truck/Plow Replacement (203-11)
Active
PW -019
2008 Ford Ranger Replacement (101 -08)
Active
PW -024
Utility Track with Crane
Active
PW -027
Quinell Ave
Uptown Sewer
Status
Protect #
Prolect Name
Active
US -003
Drain field Blower
Active
US -004
Uptown Pump 1 Replacement
Active
US -005
Uptown Pump 2 Replacement
Active
US -006
Drainfield Pump 1 Replacement
Active
US -007
Drainfeild Pump 2 Replacement
DRAFTjor 2015-2019 Update Friday, August 01, 2014
City of Scandia, Minnesota
Capital Improvement Program
2015 film 2019
PROJECTS BY YEAR
Project Name
Department
Project #
Priority
Project Cost
2015
201 Sewer
2015-004
We
5,250
Community Center Parking Lot Paving
Community Center
CC -004
1
12,000
Tanker 5177 Replacement
Fire
F-011
1
230,000
Lilleskogen Park Improvements
Parks and Recreation
PR -001
2
36,000
Log House Landing Improvements
Parks and Recreation
PR -019
1
400,000
Street Maintenance Program
Public Works
PW -002
1
300,000
Utility Track with Crane
Public Works
PW -024
3
76,500
Quinell Ave
Public Works
PW -027
n/a
550,000
2019 1
Total for 2015
1,604,500
2016
Bliss L.S.2 Control Panel
201 Sewer
201S-003
We
27,500
Bliss L.S.2 Pump 1
201 Sewer
2015-004
We
5,250
Bliss L.S.2 Pump 2
201 Sewer
201S-005
n/a
5,250
Fire Station HVAC Replacement
Fire
F-001
2
20,000
SCBA Compressor Replacement
Fire
F-022
1
17,000
12 SCBA & 30 Masks
Fire
F-023
1
98,000
Zamboni Replacement
Ice Rink
IR -002
We
40,000
Street Maintenance Program
Public Works
PW -002
1
2,800,000
2002 Sterling Dump Truck/Plow Replacement (202-02)
Public Works
PW -010
3
200,000
Total for 2016 3,213,000
2017
201 Sewer
201S-001
n/a
27,500
Grass Rig 5175 Replacement
Fire
F-013
1
85,000
Second Fire Station
Fire
F-016
2
135,000
Street Maintenance Program
Public Works
PW -002
1
300,000
John Deere Tractor Mower wBroom&Blower (303-09)
Public Works
PW -005
3
25,000
Drain field Blower
Uptown Sewer
US -003
n/a
500
1998 John Deere Motor Grader Replacement (301-98)
Total for 2017
PW -016
nis
545,500
2018
Bliss L.S. 1 Control Panel
201 Sewer
201S-001
n/a
27,500
Fire Department Radio Replacement
Fire
F-003
1
75,000
Fire Training Structure
Fire
F-021
3
100,000
Tennis Court Reconstruction
Parks and Recreation
PR -018
3
60,000
Street Maintenance Program
Public Works
PW -002
1
300,000
Pickup w/Plow Replacement 2008 Ford F350 (102-08)
Public Works
PW -004
3
25,500
1998 John Deere Motor Grader Replacement (301-98)
Public Works
PW -016
nis
225,000
2008 Ford Ranger Replacement(101-08)
Public Works
PW -019
3
25,500
Total for 2018
838,500
2019 1
Fire Chiefs Car
Fire
F-004
3
50,000
DRAFTfor 2015-2019 Update Friday, August 01, 2014
Project Name Department Project# Priority Project Cost
Civil Defense Sirens
Fire
F-009
3
30,000
Fire Hall Roof Replacement
Fire
F-024
2
100,000
Street Maintenance Program
Public Works
PW -002
1
300,000
Tiger Ditch Rear Mower Replacement
Public Works
PW -007
3
15,000
Tiger Boom Mower Attachment Replacement
Public Works
PW -008
3
12,000
1999 JD -6410 Tractor Replacement (302-99)
Public Works
PW -009
3
60,000
Total for 2019
567,000
GRAND TOTAL 6,768,500
DRAFTfor2015-2019 Update Friday, August 01, 2014
City of Scandia, Minnesota
Capital Improvement Program
2015 thru 2019
EXPENDITURES AND SOURCES SUMMARY
Department 2015 2016 2017 2018 2019 Total
201 Sewer
2015
38,000
27,500
65,500
Community Center
12,000
Capital Improvement Fund
156,000
12,000
Fire
230,000
135,000 220,000
175,000 180,000
940,000
Ice Rink
2,500,000
40,000
40,000
Packs and Recreation
436,000
230,000
60,000
496,000
Public Works
926,500
3,000,000 325,000
576,000 387,000
5,214,500
Uptown Sewer
300,000
500
350,000
500
EXPENDITURE TOTAL 11604,500 3,213,000 545,500 838,500 567,000 6,768,500
Source
2015
2016
2017
2018
2019
Total
Capital Improvement Fund
156,000
130,000
286,000
Debt Service Fund
2,500,000
135,000
2,635,000
Equipment Replacement Fund
230,000
315,000
110,000
351,000
87,000
1,093,000
General Fund
300,000
320,000
300,000
460,000
350,000
1,730,000
Grants/ Donations
461,000
40,000
501,000
Local Road Improvement Fund
425,000
425,000
Sewer Fund (201)
32,175
38,000
27,500
97,675
Uptown Sewer
325
500
825
SOURCE TOTAL
1,604,500
3,213,000
545,500
838,500
567,000
61768,500
DRAFT for 2015-2019 Update Friday, August 01, 2014
City of Scandia, Minnesota
Capital Improvement Program
2020 thru 2024
PROJECTS BY YEAR
Project Name
Department
Project #
Priority
Project Cost
2020
Street Maintenance Program
Public Works
PW -002
1
300,000
Total for 2020
300,000
2021
Street Maintenance Program
Public Works
PW -002
1
300,000
Pickup w/Plow Replacement 2011 Ford F250(103-11)
Public Works
PW -014
3
25,500
Total for 2021
325,500
2022
A/E Dranfield
201 Sewer
2015-002
n1a
200,000
Community Center HVAC Replacement
Community Center
CC -002
2
30,000
SCBA Air Pao Replacements
Fire
F-006
1
70,000
Skid Loader and Trailer
Public Works
PW -015
3
40,000
2011 Mack Dump TmcklPlow Replacement (203-11)
Public Works
PW -017
3
200,000
Drain field Blower
Uptown Sewer
US -003
n/a
500
Uptown Pump 1 Replacement
Uptown Sewer
US -004
nla
1,100
Uptown Pump 2 Replacement
Uptown Sewer
US -005
n/a
1,100
Drainfield Pump 1 Replacement
Uptown Sewer
US -006
n/a
1,100
Drainleild Pump 2 Replacement
Uptown Sewer
US -007
nla
1,100
Total for 2022
544,900
2023
Tanker 5178 Replacement
Fire
F-014
3
180,000
Total for 2023
180,000
2024
John Deere Tractor Mower w/Broom & Blower (303-09)
Public Works
PW -005
3
25,000
Tiger Ditch Rear Mower Replacement
Public Works
PW -007
3
15,000
Tiger Boom MowerAttachment Replacement
PublicWorks
PW -008
3
12,000
1999 JD -6410 Tractor Replacement (302-99)
Public Works
PW -009
3
60,000
Asphalt Patching Equipment (312)
Public Works
PW -012
n/a
15,000
Total for 2024
127,000
GRAND TOTAL
1,477,400
DRAFT for 2015-2019 Update Friday, August 01, 2014
City of Scandia, Minnesota
Capital Improvement Program
2020 thru 2024
EXPENDITURES AND SOURCES SUMMARY
Department 2020 2021 2022 2023 2024 Total
201 Sewer 200,000 200,000
Community Center 30,000 30,000
Fire 70,000 180,000 250,000
Public Works 300,000 325,500 240,000 127,000 992,500
Uptown Sewer 4,900 4,900
EXPENDITURE TOTAL 300,000 325,500 544,900 180,000 127,000 1,477,400
Source 2020 2021 2022 2023 2024 Total
Equipment Replacement Fund 25,500 310,000 180,000 127,000 642,500
General Fund
Sewer Fund (201)
Uptown Sewer
300,000 300,000 30,000
200,000
4,900
630,000
200,000
4,900
SOURCE TOTAL 300,000 325,500 544,900 180,000 127,000 1,477,400
DRAFT for 2015-2019 Update Friday, August 01, 2014
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Equipment Replacement Fund
2015-2019
Replacements by Department
Year
Fire
Public Works
Total
2015
$230,000
$0
$230,000
2016
$115,000
$200,000
$315,000
2017
$85,000
$25,000
$110,000
2018
$75,000
$276,000
$351,000
2019
$0
$87,000
$87,000
TOTAL
$505,000
$588,000
########
Percent
46.20%
53.80%
100.00%
2015 Allocation
$46,203
$53,797
$100,000
Public Works\
54%
Replacements by Department
2014-2018
Fire
46%
Equipment Replacement Fund Cash Flow
2015-2024
Year
Total $ Replacements
Funding
Balance
2015
$230,000
$100,000
$298,000
2016
$315,000
$100,000
$83,000
2017
$110,000
$100,000
$73,000
2018
$351,000
$100,000
-$178,000
2019
$87,000
$100,000
-$165,000
2020
$0
$100,000
-$65,000
2021
$25,500
$100,000
$9,500
2022
$310,000
$100,000
-$200,500
2023
$180,000
$100,000
-$280,500
2024
$127,000
$100,000
-$307,500
Equipment Replacment Fund
2015-2024
$400,000
$300,000
$200,000
$100,000 Total$ Replacements
$0 Funding
-$100,000 - Balance
-$200,000
-$300,000
-$400,000
VIII
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City of Scandia
Capital Improvement Program
2015-2019
Appendix
Capital Improvement Program
City of Scandia, Minnesota
Project# 201S-001
Project Name Bliss L.S. 1 Control Panel
Description
of useful life
2015 thru 2019
Department
201 Sewer
Contact
Type
Unassigned
Useful Life
_ Category
Other
Priority
N/A
Expenditures 2015 2016 2017 2018 2019 Total
EquipNehicles/Fumishings 27,500 27,600
Total 27,500 27,500
Funding Sources 2015 2016 2017 2018 2019 Total
Sewer Fund (201) 27,500 27,500
Total 27,500 27,500
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Lnprovement Plvgmm
2015 thru 2019
Department
201 Sewer
City of Scandia, Minnesota
Contact
I---
Type
Unassigned
Project# 201S-003
Useful Life
Project Name Bliss L.S. 2 Control Panel
Category
Other
Priority
NIA
Description
Justification
end of useful life
Expenditures 2015
2016 2017 2018 2019
Total
EquipNehicles/Furnishings
27,500
27,500
Total
27,500
27,500
Funding Sources 2015 2016 2017 2018 2019 Total
Sewer Fund (201) 27,500 27,500
Total 27,500 27,500
DRAFTjor 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project# 201S-004
Project Name Bliss L.S. 2 Pump 1
Description
Justification
2015 2016
2015 thru 2019
2017
Department
201 Sewer
Contact
Type
Unassigned
Useful Life
Category
Odter
Priority
N/A
2018 2019 Total
Total 5,250 5,250
Funding Sources 2015 2016 2017 2018 2019 Total
Sewer Fund (201) 5,250 5,250
Total 5,250 5,250
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project# 2015-005
Project Name Bliss L.S. 2 Pump 2
Description
Justification
2015 2016
2015 thru 2019
2017
Department 201 Sewer
Contact
Type Unassigned
Useful Life
Category Other
--- Priority N/A
2018 2019 Total
5,250
Total 5,250 5,250
Funding Sources 2015 2016 2017 2018 2019 Total
Sewer Fund (201) 5,250 5,250
Total 5,250 5,250
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project tl CC -004
Project Name Community Center Parking Lot Paving
Description
at communitv center
2015 thru 2019
Department
Community Center
Contact
Type
Maintenance
Useful Life
Category
Other
Priority
1: Urgent, high priority
Justification
3arking lot showing signs of wear and tear. Crack filling approved for 2014 to be followed by seal coating in 2015 to maintain life of the surface.
Expenditures 2015 2016 2017 2018 2019 Total
Construction/Maintenance 12,000 72,000
Total 12,000 12,000
Funding Sources 2015 2016 2017 2018 2019 Total
Capital Improvement Fund 12,000 12,000
Total 12,000 12,000
DRAFTfor 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project # F-001
Project Name Fire Station HVAC Replacement
Description
teclace HVAi
Justification
Jseful life expected.
at
2015 2016
2015 thru 2019
2017
Department
Fire
Contact
Fire Chief
Type
Maintenance
Useful Life
15 years
Category
Buildings
Priority
2: High priority
2018 2019 Total
Total 20,000 20,000
Funding Sources 2015 2016 2017 2018 2019 Total
General Fund 20,000 20,000
Total 20,000 20,000
DRAFTfor 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Seandia, Minnesota
Project# F-003
Project risme Fire Department Radio Replacement
Description
3cplace radios used for emergency communications with
communications
2015 thru 2019
County
Department Fire
Contact
Fire Chief
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
1: Urgent, high priority
Expenditures 2015 2016 2017 2018 2019 Total
EquipNehicles/Fumishings 75,000 75,000
Total 75,000 75,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 75,000 75,000
Total 75,000 75,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project# F-004
Project Name Fire Chiers Car
Description
2015 thru 2019
Department
Fire
Contact
Fire Chief
Type
New
Useful Life
7 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Purchase multi-purpose vehicle:
1. Chiefs car for direct response to emergencies.
2. Use as command vehicle at scene.
3. Transport personnel for non -emergency meetings and training out of the area
Justification
Eliminate use of personal vehicles for Fire Dept business
2015 2016 2017 2018 2019 Total
ou,uuu
Total 50,000 50,000
Funding Sources 2015 2016 2017 2018 2019 Total
General Fund 50,000 50,000
Total 50,000 50,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project# F-009
Project Name Civil Defense Sirens
Description
Justification
2015 thru 2019
Department
Fire
Contact
Fire Chief
Type
New
Useful Life
25 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Expenditures 2015 2016 2017 2018 2019 Total
Construction/Maintenance 30,000 30,000
Total 30,000 30,000
Funding Sources 2015 2016 2017 2018 2019 Total
Capital Improvement Fund 30,000 30,000
Total 30,000 30,000
DRAFTjor 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project F-011
Project Name Tanker 5177 Replacement
Description
Justification
2015 thru 2019
Department
Fire
Contact
Fire Chief
Type
Replacement
Useful Life
20 years
Category
Equipment/ Vehicles
Priority
1: Urgent, high priority
2015 2016 2017 2018 2019 Total
EquiplVehicles/Furnishings [Su,uuu Z3u,uuu
Total 230,000 230,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 230,000 230,000
Tom 230,000 230,000
DRAFTfor 2015-1019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project # F-013
Project Name Grass Rig 5175 Replacement
Description
:mass Rig 5175 Replacement (2017)
Justification
2015 thru 2019
Department
Fire
Contact
Fire Chief
Type
Replacement
Useful Life
20 years
Category
Equipment/ Vehicles
Priority
1: Urgent, high priority
Expenditures 2015 2016 2017 2018 2019 Total
EqulpNehlcleslFumishings 85,000 85,000
Total 85,000 85,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 85,000 85,000
Total 85,000 85,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project # F-016
Project Name Second Fire Station
Description
iecond fire station. Potential locations: Big Lake School site, or
Justification
Improve service to area beyond ISO
2015 thru 2019
Department
Fire
Contact
Fire Chief
Type
New
Useful Life
40 years
Category
Buildings
Priority
2: High priority
project with City of Forest
service area.
Expenditures 2015 2016 2017 2018 2019 Total
Construction/Maintenance 135,000 135,000
Total 135,000 135,000
Funding Sources 2015 2016 2017 2018 2019 Total
Debt Service Fund 135,000 135,000
Total 135,000 135,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project N F-021
Project Name Fire Training Structure
Description
ire training structure,
Justification
2015 thru 2019
Department Fire
Contact Fire Chief
Type New
Useful Life 25 years
Category Buildings
Priority 3: Worthwhile
Expenditures 2015 2016 2017 2018 2019 Total
Construction/Maintenance 100,000 100,000
Total 100,000 100,000
Funding Sources 2015 2016 2017 2018 2019 Total
General Fund 100,000 100,000
Total 100,000 100,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project # F-022
Project Name SCBA Compressor Replacement
Description
compressor used to
Justification
pacs
2015 thru 2019
Department
Fire
Contact
Type
Replacement
Useful Life
15 years
Category
Other
Priority
1: Urgent, high priority
Expenditures 2015 2016 2017 2018 2019 Total
c....i..ni..wi.a....iv....,:��.:--- n nnn n nnn
Total 17,000 17,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 17,000 17,000
Total 17,000 17,000
DRAFT jar 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project # F-023
Project Name 12 SCBA & 30 Masks
Description
Justification
2015 thru 2019
Department
Fire
Contact
Type
Replacement
Useful Life
Category
Other
Priority
1: Urgent, high priority
Expenditures 2015 2016 2017 2018 2019 Total
EquipNehlcleslFurnishings 98,000 98,000
Total 98,000 98,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 98,000 98,000
Total 98,000 98,000
DRAFTfor 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
2015 tnru 2019
Department
Fire
City of Scandia, Minnesota
Contact
Type
Replacement
Project# F-024
Useful Life
Project Name Fire Hall Roof Replacement
Category
Other
Priority
2: High priority
Description
Justification
Expenditures 2015 2016 2017 2018 2019 Total
Construction/Maintenance 100,000 100,000
Total 100,000 100,000
Funding Sources 2015 2016 2017 2018 2019 Total
Capital Improvement Fund 100,000 100,000
Total 100,000 100,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
2015 thru 2019
Department
Ice Rink
City of Scandia, Minnesota
Contact
Park and Roc Committee
Type
Replacement
Project# IR -002
Useful Life
25 years
Project Name Zamboni Replacement
Category
Equipment/ Vehicles
Priority
N/A
Description
Replacement of (used) Zamboni for outdoor ice rink
Justification
End of useful life of existing equipment.
Expenditures 2015
2016 2017 2018
2019
Total
EquipNehicles/Furnishings
40,000
40,000
Total
40,000
40,000
Funding Sources 2015
2016 2017 2018
2019
Total
Grants/ Donations
40,000
40,000
Total
40,11011
40,000
DR9FTfor 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
2015 thru 2019
Department
Parks and Recreation
City of Scandia, Minnesota
Contact
Park and Rec Committee
Type
Improvement
Project # PR -001
Useful Life
20 years
Project Name Lilleskogen Park Improvements
- _� —---
_ category
Park Improvement
Priority
2: High priority
Description
January 2007 & estimates from SRF Inc., April 2008, parking lot design & estimates June
Phase 1, 2009 ($24,800)
1. Site surveying and engineering for water control structure: $13,800
2. Construction/ earthwork: $10,000
3. Weed Management: $1,000
ase 2, 2011
Parking Lot Design ($6,000)
.ase 3, 2012
Parking Lot Constrution ($44,000)
ase 4, 2013 ($103,000)
Site utilities: $8,000
Trails and Board: $90,000
Electrical (parking lot security lighting) $5,000
tse 5, 2014 ($47,500)
Vegetation removals ($21,500)
Landscaping/ vegetation restorations ($26,000)
6,2015
Justification
iority of Park and Recreation Committee
is gateway to village center, connection to pedestrian trails, accessible to school.
Expenditures 2015 2016 2017 2018 2019 Total
Construction/Maintenance 15,000 15,000
EquipNehicles/Furnishings 21,000 21,000
Total 36,000 36,000
Funding Sources 2015 2016 2017 2018 2019 Total
Grants/ Donations 36,000 36,000
Total 36,000 36,000
DRAFT far 20/5-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project # PR -018
Project Name Tennis Court Reconstruction
courts at
Justification
Center.
no
2015 thru 2019
Department Parks and Recreation
Contact Maintenance Sup.
Type
Replacement
Useful Life
20 years
Category
Park Improvement
Priority
3: Worthwhile
Expenditures 2015 2016 2017 2018 2019 Total
Construction/Maintenance 60,000 60,000
Total 60,000 60,000
Funding Sources 2015 2016 2017 2018 2019 Total
General Fund 60,000 60,000
Total 60,060 60,060
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project# PR -019
Project Name Log House Landing Improvements
Description
2015 thru 2019
Department
Parks and Recreation
Contact
--- - Type
Improvement
Useful Life
20 years
Category
Other
Priority
1: Urgent, high priority
Improvements to landing and road to address erosion issues. Cost share with CMSCWD.
Landing improvements in 2014
Roadway improvements in 2015
Justification
adress erosion issues and gravel going into St. Croix River
Expenditures 2015 2016 2017 2018 2019 Total
Construction/Maintenance 400,000 400,000
Total 400,000 400,000
Funding Sources 2015 2016 2017 2018 2019 Total
Capital Improvement Fund 100,000 100,000
Grants/ Donations 300,000 300,000
Total 400,010 400,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project# PW -002
Project Name Street Maintenance Program
Description
fen -year rehab. Program including crack seal
vlanagement Plan (UPDATE UNDERWAY)
2015 thru 2019
300,000
Department
Public Works
Contact
Engineer
Type
Maintenance
Useful Life
Variable
Category
Road Reconstruction
Priority
I: Urgent, high priority
coat, reclaim and overlay, reconstruction, as recommended by 2008 Pavement
Justification I
vlaintain investment in paved roadways. Assumes new assessment policy allowing debt financing of significant portion of rehabilitation and
-econstruction program, beginning with street reconstruction project in 2015.
2015
2016 2017 2018 2019 Total
Construction/Maintenance
300,000
2,800,000
300,000
300,000
300,000
4,000,000
Total
Funding Sources
300,000
2015
2,800,000
2016
300,000
2017
300,000
2018
300,000
2019
4,000,000
Total
Debt Service Fund
General Fund
300,000
2,500,000
300,000
300,000
300,000
300,000
2,500,000
1,500,000
Total
300,000
2,800,000
300,000
300,000
300,000
4,000,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program 2015 thru 2019
City of Scandia, Minnesota
Project If PW -004
Project Name Pickup w/Plow Replacement 2008 Ford F350 (102-08)
2008 Ford
Justification
Department Public Works
Contact Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
maintence operations and to plow small streets & cul-de-sacs
2015 2016 2017 2018 2019 Total
Total 25,500 25,500
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 25,500 25,500
Total 25,500 25,500
DRAFT for 2015-1019 Update Friday, August 01, 2014
Capital Improvement Program 2015 thru 2019
City of Scandia, Minnesota
Project# PW -005
Project Name John Deere Tractor Mower wBroom & Blower (303-09)
Description
Blower, planned replacements (303-09)
Justification
2eDlace at end of useful life.
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
7 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Expenditures 2015 2016 2017 2018 2019 Total
Equip/Vehicles/Fumishings 25,000 25,000
Total 25,000 25,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 25,000 25,000
Total 25,000 25,000
DRAFT for 1015-1019 Update Friday, August 01, 2014
Capital Improvement Program 2015 thru 2019
Department
Public Works
City of Scandia, Minnesota
Contact
Maintenance Sup.
Type
Replacement
Project# PW -007
Useful Life
10 years
Project Name Tiger Ditch Rear Mower Replacement
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Description
Tiger Ditch Rear Mower Replacement (attachment for 1999 JD 6410 Tractor, 302-99)
Justification
Useful life of equipment (8 years 2012 schedule.) Replace concurrent with 302-99 in 2024 and increase replacement cycle to 10 years
Expenditures 2015 2016 2017 2018 2019 Total
EquipNehicles/Fumishings 15,000 15,000
Total 15,000 15,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 15,000 15,000
Total 15,000 15,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program 2015 thru 2019
City of Scandia, Minnesota
Project# PW -008
Project Name Tiger Boom Mower Attachment Replacement
Description
for 1999 JD 6410 Tractor, 302-99)
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Justification
Jseful life of equipment (6 years on 2012 schedule.) Replace concurrent with 302-99 in 2024 and increase replacement cycle to 10 years.
Expenditures 2015
2016 2017 2018 2019
Total
EquipNehicles/Fumishings
12,000
12,000
Total
Funding Sources 2015
12,000
2016 2017 2018 2019
12,000
Total
Equipment Replacement Fund
12,000
12,000
Total
12,000
12,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program 2015 thru 2019
City of Scandia, Minnesota
Project# PW -009
Project Name 1999 JD -6410 Tractor Replacement (302-99)
Description
1999 JD -6410 Tractor
Justification
Replace at end of useful life. After 2014, reduce replacement cycle to 10 years.
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
2015 2016 2017 2018 2019 Total
Total 60,000 60,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 60,000 60,000
Total 60,000 60,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program 2015 thru 2019
City of Scandia, Minnesota
Project# PW -010
Project Name 2002 Sterling Dump Truck/Plow Replacement (202-02)
Description
Justification
teplace at end of useful lfe. Replace single-axel with tandem-axel truck.
Department
Public Works
Contact
Maintenance Sup.
Type
Replacement
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
Expenditures 2015
2016 2017
2018 2019 Total
EquipNehlcles/Fumishings
200,000
200,000
Total
Funding Sources 2015
200,000
2016 2017
200,000
2018 2019 Total
Equipment Replacement Fund
200,000
200,000
Total
200,000
200,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program 2015 thru 2019
Department
Public Works
City of Scandia, Minnesota
Contact
Maintenance Sup.
Project # PW -016
Type
Replacement
Useful Life
20 years
Project Name 1998 John Deere Motor Grader Replacement (301-98)
Category
Equipment/ Vehicles
Priority
N/A
Description
Justification
Leplacement at end of useful life is needed if remaining gravel roads are not paved and/or existing paved roads are not
2015 2016 2017 2018 2019 Total
Total 225,000 225,000
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 225,000 225,000
Total 225,000 225,000
DR9FTfor 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program 2015 thru 2019
Department
Public Works
City of Scandia, Minnesota
Contact
Maintenance Sup.
Type
Replacement
Project # PW -019
Useful Life
10 years
Project Name 2008 Ford Ranger Replacement (101-08)
- - - -- -
Category
-
other
Priority
3: Worthwhile
Description
leplace 2008 Ford Ranger Pickup Truck (101-08).
assigned to Building Official, reassigned to Public Works Dept. in 2012 for 2013 CIP Update. Replace with larger 4x4 pickup.
at end of useful life.
Expenditures 2015 2016 2017 2018 2019 Total
Equip/Vehicles/Furnishings 25,500 25,500
Total 25,500 25,500
Funding Sources 2015 2016 2017 2018 2019 Total
Equipment Replacement Fund 25,500 25,500
Total 25,500 25,500
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project# PW -024
Project Name Utility Truck with Crane
2015 thru 2019
Description
Jtility turek with crane to be used for pump maintenance and other utility work.
kdd $10,000 for air compressor on board
Department
Public Works
Contact
Maintenance Sup.
Type
New
Useful Life
10 years
Category
Equipment/ Vehicles
Priority
3: Worthwhile
if city is to assume full responsibiltiy for maintreance of wastewater treatment systems. Cost would be shared by 201 and Uptown Funds.
Expenditures 2015 2016 2017 2018 2019 Total
EquipNehicleslFurnishings 76,500 76,500
Total 76,500 76,500
Funding Sources 2015 2016 2017 2018 2019 Total
Capital Improvement Fund
44,000
44,000
Sewer Fund (201)
32,175
32,175
Uptown Sewer
325
325
Total
76,500
76,500
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
City of Scandia, Minnesota
Project# PW -027
Project Name Quinell Ave
Description
)verlat on Qu
Justification
2015 thru 2019
2015 2016 2017 2018
Department
Public Works
Contact
Type
Maintenance
Useful Life
20 years
Category
Road Reconstruction
Priority
N/A
2019 Total
Total 550,000 550,000
Funding Sources 2015 2016 2017 2018 2019 Total
Grants/ Donations 125,000 125,000
Local Road Improvement Fund 425,000 425,000
Total 550,000 550,000
DRAFT for 2015-2019 Update Friday, August 01, 2014
Capital Improvement Program
2015 rhru 2019
Department
Uptown Sewer
City of Scandia, Minnesota
Contact
— - _ -- — - -_----
- Type
Unassigned
Project# US -003
Useful Life
Project Name Drain i-►eld Blower
Category
Other
Priority
N/A
Description
Justification
Expenditures 2015 2016 2017 2018 2019 Total
Equip/Vehicles/Fumishings 500 500
Total 500 500
Funding Sources 2015 2016 2017 2018 2019 Total
Uptown Sewer 500 500
Total 500 500
DRAFTfor 2015-2019 Update Friday, August 01, 2014