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5.a)3) 07-12-2010 Special Meeting � � J � � � .1ulv 12_ �0(0 /\ special meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt call�d the meeting to order at 7:05 p.m. Council members present: Pete Crum, Connie Amos, Uolores Petersc�n and Mayor Dennis Seefeldt. Council member absent: John Lindell. Staff present: Administrator Anne Hurlburt and Building Official/Maintenance Supervisor Steve Thorp. Guests present: Kevin Nickelson, Holly �3ey1, Daran O'Brien, Peter Nora, Wayne Schmitt and Amy nlmsted. l�he purpose of the meeting was to discuss the Uptown Wastewater System. Hurlburt gave a presentation covering the history and configuration of the system, how construction was financed and currc.nt expenses are allocated, how current use compares to the design capacity, and recent maintenance issues. rI'he system has a finite treatment capacity, and is l5 years into its expected 2C)-yerir uyc�ful li1e. 1�he life of'the system might be extended by reducing clear water and high- stt•ei��tn flows into tlie system, and by better maintenance practices. Planning now for future i•eplacem�rit of the system may help avoid the emergency that will occur if the system fails. Possible cxpansion for needs of existing and future users should also be considered. Staff presented a draft scope of services for a Uptown Wastewaters System Master Plan, which they w•ill reco���mend be i�icluded in the 20l 1 budget. Updating the ordinance and changing the billing system to better coordinate with the budget cycle should also be pursued in 2011. Longer- term �oals would include implemeniing reconunendations of the master plan for maitatenance and including eventual replacement of the system in the City's Capital Improvement Plan. The city should also work toward c�•eating a separate fund (enterprise fund)to account for costs and expense and reserves for the sewer system. Conse«s«s of the discussion among those present was that the timing was right to prepare a master pla�-�. �I he C'ity Council will need to consider how much of the cost will be passed on to users. �'�he�j tl��: plan is complete, the city will convene the users to review the results. ilsers are willing to look at ways of reducing their impact on the system, including checking for clear watez• discharges (suinp pumps, roof drains) and grease traps where needed. Those present agreed th�it tlle city sllould consider arranging for pumping all septic tanks connected to the system and hillin� the cost ta users, to ensure that all system components are maintained. Sewer system users requested that the City consider linking the Community Center well to the Hilltop Water Company system, in case of emergency. It was agreed that the City should consider shal•irag the cost of an engineering feasibility study that would include looking at potential regulatory and operational issues of joining the two systems. The n�eeting adi<�urned at 8:30 p.m. [�esp�cttully s�zbmitted, A�Zne 11ur(burl City Ac'ia���inistrator/Clerk