8.c)1) 2010 Seal Coat and Bituminous Patching Project Meeting Date: 7/20/2010
Agenda Item:
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City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Award the bid for the 2010 Seal Coat and Bituminous Patching
Proj ect.
Deadline/ Timeline: Bids are good for 60 days following opening(July 14, 2010)
Background: • The Council authorized preparation of plans and specifications and
authorized bidding this project at its June 15, 2010 meeting.
• The 2010 budget includes $250,000 for contractual road
maintenance. Approximately$200,000 of this amount is available
for work to meet the goals of the Pavement Management Plan.
(The remainder is allocated to patching, striping, and dust control.)
• The City Engineer recommended a seal coating project for 2010,
targeting roadways that were crack filled in 2009,have not
previously been seal coated, and have a Paser Rating of 7 or
higher. It also includes some pavement repairs by lane patching
for Meadowbrook Ave. N and 228th Street N, and seal coating the
Fire Hall/Public Works facility parking lot.
• Two bids were received, consisting of a base bid and two
alternates. Alternate 1 specifies the seal coat aggregate to be trap
rock. Alternate 2 specifies the seal coat aggregate to be granite.
• If Alternate 1 is accepted, the low bidder is Pearson Brothers, Inc.
at $173.315.00. If Alternate 2 is accepted,the low bidder is Allied
Blacktop Company at $162,760.00.
• City Engineer Paul Hornby will be present at the Council meeting
to explain the differences between the two materials. He will
provide photos or samples showing the difference in color
between trap rock (gray) and granite(pinkish.)
Recommendation: The Council should determine whether to accept Alternate 1 or
Alternate 2, and then award the bid to the low bidder.
Attachments/ • Letter dated July 15, 2010 from Ryan Goodman, PE, Bonestroo
Materials provided: . Bid Summary
• Bid Tabulation
Page 1 of 2
07/15/10
• Project Maps
Contact(s): Paul Hornby, PE Bonestroo
(651) 967-4625
Prepared by: Anne Hurlburt, Administrator
(2010 seal coat project)
Page 2 of 2
07/15/10
2335 Hlghway 36 W
St.Paui,MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.mm
�Bonestroo
)uly 15, 2010
Honorable Mayor and City Council
City of Scandia
14727 209"' Street N.
Scandia, MN 55073
Re: 2010 Seal Coat and Bituminous Patching Project
Project No. QOOS68-10140-0
8id Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on Wednesday, July 14, 2010. Transmitted herewith is a
copy of the Bid 7abulation Por your information and file. Copies will also be distributed to each Bidder
once the Project has been awarded.
There were a total of two Bids. The attached table summarizes the results of the Bids received.
Alternate No. 1 specifies the seal coat aggregate to be trap rock. Trap rock will have a gray color.
Alternate No. 2 specifies the seal coat aggregate to be granite. Granite rock will have a slight pink color.
If the City wishes to award the project, the Base Bid will be awarded and either Alternate No. 1 or
Alternate No. 2.
Should you have any questions, please fee] free to contact me at(651) 967-4616.
Sincerely,
BONE5TR00
���
Ryan J. Goodman, P.E.
Enclosure
CITY OF SCANDIA
2010 SEAL COAT AND BITUMINOUS PATCHING PRO7ECT
PRO)ECT NO. 000568-10140-0
BID SUMMARY
Base Bid P/us Base Bid P/us
Contractor Tota/Base Bid A/[�ernate No, i g/temate No.2 A/t�ernate No, 1 A/trernate No.1
Low Allied Blacktop Company $120,760.00 $63,d00.00 $42,000.00 $183,760.00 $162,760.00
#2 Pearson Brothers, Inc. $135,515.00 $40,600.00 $37,800.00 $176,115.00 $173,315.00
ProJect Name: 2D10 Seel Coat and Sitv�ninous Pabching Raject I hereby c�R�/y dr.it this is an exact
Bonestroo ��M������ �1��.: aoosee-ioiqo-o ,�,�„wn�,�n�c.
Bid Open(ng:Wednestlay,)uN 14,2010,at 10 A.M.,CO7 Owner. City of Scandia '�'�^"�""'
R 1.Gaa�man,P.E
RtgistratlOn No.46664
Bidder No.1 Bidder No.2
BID TABULATION Allfed Blacktop Compa�ryl Pearson Brothers,Inc.
Item
Num Item Un�ta Unit Prioa Tofnl Unit Price Total
BASE BID:
1 MOB1LiZATION LS i SZ,500.00 ;2,SOO.QO 57,000.00 57,000.00
2 TRAFFIC CONTROI LS 1 52,000.00 ;2,000•00 52,500.00 ;2,500.00
3 BITUMINOUS MATEitIAL FOR SFAL COAT GAI. 3Q000 $2.SD �75,000.00 �2.97 $89,100.00
4 REMOVE BIfUMINOUS PAVEMENT SY 1400 55.42 ;7,588.00 �3.30 $4,620.00
S AGGREGATE BaSE,CIA�5 TN I00 #20.00 52,000,00 525.2o 52,520.0�
5 7YPE SP 12.5 WFARING CWRSE MIXTURE(2,B)-
PATCHING 7N 350 ;88.4Z ;30,947.00 �77.50 327,125.00
7 BCNMINOUS MATERIA�FOR TACK COAT GAL 100 S2.00 SZ00.00 56.50 5650.00
8 4"DOUBLE SOLID LINE,YELLQW CAINT LF 250 $2.10 525.00 ;8.00 2 000.00
TOTAL BASE BIO 5120,760.00 j135,515.00
ALtERNA'iE NO.i-TRAP IIOCK:
9
SEAL COAT AGGREGA7E,FA-2(MOD)-TRI1P ROCK TTJ 1400 y45.OQ 3 OOO.OQ $29.00 600.00
TOTAL ALTE1iNATE N0.1-TRAP ROGK �63,000.00 �0,600.00
ALTERNATE NO.2-GRANITE:
10 SE/1L CMT AGGREGATE,FA-2(MOD)-GWWITE TN 1400 s30.00 2 000.00 SZ7.00 37 800.00
TOTAL ALTERNATE NO.2-GRANlTE ;42,000.00 ;37,800.00
CoMractor Mame and Nddress Alfied Black[op Company Pearson Brothers,Inc.
10503 B9th Avenue N. 11079 lartwnt Avenue NE
MaD�e Grove,MN 55369 Hanover,MN 5534I-4063
Plqne: 763-425-0575 763-391-6622
Fax 763-425-104b 763-391-6627
Signed By:Deniel A.SmRh Jadc E.Pearson
Tide:Vke President President
Bid Secu�ity�Bld Bond Bid Bond
Addenda Acknowled9��Wone None
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