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4. 2015 Budget Part 2Administration & Finance (41000) This budget includes personnel expenses for the Administrator, Treasurer, Deputy Clerk and Office Assistant, as well as the budgets for a large variety of contractual services such as assessing, auditing, legal, animal control and recycling services. This draft budget shows an approximately 4.25% increase from 2014 to 2015, primarily because of the increase in contractual services for codification. Misc Contractual (43 8) includes $9,000 to have the non -Development Code ordinances codified. The increase in the Personnel Services budget is reflective of applying a 1.5% COLA increase to the step plan effective January 1, 2015 and assumes each employee will receive her step increase on her anniversary date. Revenues to this budget include license fees, the recycling grant and charges for services. Revenues from fines and forfeitures offset a portion of legal services (prosecution) costs. Revenue from the cable TV franchise offsets the expense item (437) which is transferred to the Forest Lake Cable Commission (net cost = $0.) 14 8/22/2014 GENERAL FUND 101 ADMINISTRATION & FINANCE (41000) REVENUE 2011 Actual 2015 Draft Budget 2012 2013 2014 7/10/2014 2014 2015 Actual Actual Adopted Year -to -Date Estimated Proposed Licenses & Permits 33401 LGA/MVHC/AG/PERA Aid 32180 Tobacco & Liquor Licenses 11,060 10,988 10,938 11,000 75 11,000 11,500 32190 Other City Permits 200 689 425 250 375 425 400 32260 Gambling Permits 70 45 160 45 45 45 80 Total Licenses &Pemtifs 11,330 11,722 11,523 11,295 495 11,470 11,980 Intergovernmental Revenues 33401 LGA/MVHC/AG/PERA Aid 362 9,202 9,241 362 724 724 33422 Other State Grants & Aids 1,500 34105 Maps&Publications 25 12,900 8,770 33620 Recycling Grant 7,235 7,235 7,980 7,235 8,024 8,000 Total Intergovernmental Aid 7,597 16,437 17,221 7,597 0 8,748 8,724 Charges for Services 34102 Legal Services 1,000 823 17,031 1,000 1,680 2,000 1,500 34105 Maps&Publications 25 12,900 8,770 34107 Assessment Search Fees 50 250 210 200 70 200 200 34110 Escrow Reimbursement 2,725 8,955 9,295 6,000 3,799 8,000 9,000 34304 Reimbursement for Services 17,637 30,789 1,100 13,600 14,451 18,908 14,000 Total Charges for Services 3,800 10,028 27,536 1,200 1,750 2,200 1,700 35101 Fines & Forfeitures 15,000 17,818 11,534 16,000 5,651 16,000 12,000 Other Income 36210 Interest Income 11,537 7,023 5,396 7,100 4,252 4,508 4,501) 36240 Insurance Dividend 0 12,900 8,770 36250 Misc. Refunds 100 3,643 597 500 6,400 6,400 50D 38050 Cable TV Franchise Rebate 6,000 7,223 9,602 6,000 3,799 8,000 9,000 Total Other Income 17,637 30,789 24,365 13,600 14,451 18,908 14,000 Total Administration & Finance Dept. 348,399 383,045 408,671 344,542 179,608 352,176 359,184 Notes: 1 oft Admin 2:17 PM 8/22/2014 2015 Draft Budget GENERAL FUND 101 ADMINISTRATION & FINANCE (41000) EXPENSE t Description 2011 Actual Expenses 2012 Actual Expenses 2013 Actual Expenses 2014 Adopted Budget 6/30/2014 Year -to -Date E pdts 2014 Estimated Expdms 2015 Change Proposed '14215 Budget Budget lnel Services 25,430 27,426 27,051 28,500 9,349 28,500 28,500 101 Regular Wages & Salaries 124,700 148,995 130,484 141,621 64,704 141,621 144,743 121 PERA Coord. Employer Contribution 9,358 10,338 9,435 10,214 4,717 10,214 10,494 122 FICA Employer Contribution 7,988 9,027 10,497 8,734 1,605 8,734 8,974 126 MEDICARE Employer Contribution 1,868 2,111 1,858 2,043 972 2,043 2,099 131 Health Insurance Employer Contribution 10,974 13,991 13,827 9,510 5,137 9,510 10,208 134 Life Insurance Employer Paid 604 569 643 631 176 631 576 135 Disability Insurance Employer Paid 610 712 424 701 201 402 442 Materials & Supplies 200 Office Supplies 1,770 2,741 1,533 2,000 326 1,500 1,750 203 Printed Forms & Papers 2,209 2,468 2,089 2,000 384 2,000 2,100 Contractual Services 300 Assessor 25,430 27,426 27,051 28,500 9,349 28,500 28,500 301 Auditing & Accounting 22,000 21,450 22,500 16,300 16,300 16,300 16,875 304 Legal Services 30,866 67,624 40,926 36,000 12,132 36,000 36,000 308 Other Professional Services 425 8,910 425 1,000 11000 1,000 309 Software Support & Maintenance 2,608 3,850 3,694 4,272 2,020 5,415 4,635 313 Committee & Commission Reimburs 240 60 240 240 314 Animal Control 1,153 1,210 1,440 1,600 811 1,600 1,500 316 Conference & Seminars 25 549 750 345 750 1,200 317 Employee Training 345 100 65 500 0 500 300 319 Other Services 1,440 1,211 860 1,000 305 1,000 1,000 321 Telephone 2,537 2,315 2,833 2,600 1,217 2,500 2,580 322 Postage 2,676 3,478 2,163 2,350 736 2,150 2,350 331 Travel Expenses 1,483 1,504 706 1,600 608 1,500 1,600 351 Legal Notices Publishing 1,303 1,465 1,545 1,500 997 1,600 1,600 353 Sales Tax 562 361 Liability/Property Insurance 4,864 4,874 3,426 3,529 2,942 2,942 3,236 365 Insurance Claims 500 413 Office Equipment Rental 5,757 6,694 6,255 5,700 2,358 5,862 5,712 430 Recycling 28,601 28,113 28,602 30,500 13,923 29,500 29,500 433 Dues &Subscriptions 4,491 4,621 4,874 5,164 824 5,164 5,319 434 Yount Service Bureau 5,500 5,500 5,500 5,500 5,500 5,500 5,500 437 Cable TV Franchise Agreement 7,266 7,929 8,897 6,800 3,799 6,800 9,0D0 438 Misc Contractual 3,895 4,269 4,603 4,800 269 3,600 13,800 439 Refunds Issued 2,500 2,525 2,5D0 2,500 2,500 2,500 490 Donations 1,000 Total Contractual Services 155,166 206,568 170,216 162,365 74,495 160,923 173,947 7.13% Capital Outlays 560 Furniture & Fixtures 570 Office Equipment 1,563 1,946 5,287 2,500 1,276 2,00D 2,000 Total Capital Outlays 1,563 1,946 5,287 2,500 1,276 2,000 2,000 -20.00% Total Administration & Finance (41000) 319,366 401,664 347,730 344,542 155,178 341,329 359,184 4.25% Notes: 1 of 1 ADMIN 2:20 PM 8/22/2014 City Council (41110) The Council provided direction to staff at the August 20, 2014 budget meeting to draft an ordinance to delay Council salary adjustments until after the 2016 election. The contractual services budget sets aside funds for Council education such as Minnesota League of Cities conferences or seminars. There is one Capital Outlays proposed in this budget, $1,200 for new chairs in the council chambers. 15 8/22/2014 GENERAL FUND 101 CITY COUNCIL (41110) REVENUE 2015 Draft Budget 2011 2012 2013 2014 7/10/2014 2014 2015 Actual Actual Actual Proposed Year -to -Date Estimated Proposed tevenue Revenue Revenue Revenue Revenue Revenue Revenue Total City Council Dept. 20,289 18,807 19,873 18,839 10,048 18,839 20,121 1 of 1 Council 2:17 PM 8/22/2014 GENERAL FUND 101 CITY COUNCIL (41110) EXPENSE 2015 Draft Budget 2011 2012 2013 2014 Actual Actual Actual Adopts 61302014 2014 2015 Change Year -to -Date Estimated Proposed '14215 16,476 16,476 16,270 16,476 4,325 16,476 16,476 121 PERA Coord. Employer Contribution 122 FICA Employer Contribution 126 MEDICARE Employer Contribution 239 239 239 239 60 239 239 127 PERA Defined Employer Contribution 3,006 824 824 824 206 206 906 Total Personnel Services 19.734 17,539 17,333 17539 4,592 16,921 17,621 0.47% Contractual Services 316 Conference 8 Seminars 105 299 218 1,000 325 325 1,000 331 Travel Expenses 161 111 250 300 300 Total Contractual Services 266 410 468 1,300 325 325 1,300 Capital Outlays 560 Furniture 6 Fixtures 1200 570 Office Equipment Total Capital Outlays 1,200 Total Citv Council (41110) 20,000 17,949 17,801 18,839 4,917 17,246 20,121 6.81% Notes 1. New Chairs for Council Chambers 1 oft COUNCIL 2:20 PM 822/2014 Elections (41410) With no election in 2015, expenses are budgeted just for maintenance costs of the election equipment. 16 8/22/2014 GENERAL FUND 101 ELECTIONS (41410) REVENUE 2015 Draft Budget 2011 2012 2013 2014 7110/2014 2014 2015 Actual Actual Actual Proposed Year -to -Date Estimated Proposed Total Elections Dept 470 5,202 475 6,110 3,259 6,110 470 1 of 1 Elections 2:17 PM 8/22/2014 GENERAL FUND 101 ELECTIONS (41410) EXPENSE 2015 Draft Budget 2010 2011 2012 2013 2014 6/3012014 2014 Actual Actual Actual Actual Adopted Year -to -Date Estimated 24 34 40 40 157 416 400 132 400 82 450 440 132 440 92 185 200 200 2015 Change oposed '14-15 Total Elections (41410) 5,181 470 6,035 470 6,110 1,322 6,110 470 -92.31% Notes: 1 of 1 ELECTIONS 2:20 PM 8/22/2014 Planning & Building (41910) This budget looks significantly different from previous years because staff is proposing to net expenses rather than show reimbursements from applicants on the revenue side. This is make it easier for the public to see just what expenses are covered by tax levies and also reduces the administrative burden on the treasurer by limiting the number of journal entries needed to move money from one fund to another. Overall, operations in this area are expected to be similar to previous years. Building activity is expected to decrease slightly. Also, there were a number of permits applied for in the end of 2013 but work did not start until 2014 so 2013 revenues are a bit higher proportionally to expenses. Only $3,450 is expected to come from the tax levy for planning and building services. 17 8/22/2014 GENERAL FUND 101 PLANNING & BUILDING (41910) REVENUE 2011 Actual 2015 Draft Budget 2012 2013 2014 7/10/2014 2014 2015 Actual Actual Proposed Year -to -Dale Estimated Proposed Ucenses & Permits 32150 Utility Permits 600 300 32190 Other City Permits 1,025 1,750 1,325 1,750 11500 1,500 1,500 32210 Building Permits 35,000 40135 84.984 40,000 40,249 75,000 65,000 Total Licenses & Permlis 36,625 42,185 86,309 41,750 41,749 76,500 66,500 Intergovernmental Revenues 33422 Other State Grants & Aids 33633 Met Council Planning Gram 0 0 Total Intergovernmental Aid 0 0 0 0 0 0 0 Charges for Services 34103 Zoning & Planning 219,331 28,719 60,926 62,000 843 1,750 1,750 34110 Escrow Reimbursement 142,587 78,535 60,000 12,434 0 0 Total Charges for Services 219,331 171,306 139,461 112,000 13,277 1,750 1,750 Total Planning & Building Dept 332,808 251,264 244,777 166,200 61,666 90,700 71,700 Notes 1. ReNected in reduced expenses rather than revenue 1 of i Plan & Build 2:18 PM 822/2014 GENERAL FUND 101 PLANNING & BUILDING (41910) EXPENSE 2015 Draft Budget 2011 2012 2013 2014 6/30/2014 2014 2015 Change Actual Actual Actual Adopted Year -to -Date Estimated Proposed '1415 101 Regular Wages & Salaries 61,548 121 PERA Coord. Employer Contribution 4,334 122 FICA Employer Contribution 3,999 126 MEDICARE Employer Contribution 936 131 Health Insurance Employer Contribution 5,381 134 Life Insurance Employer Paid 217 135 Disability Insurance Employer Paid 410 Materials & Supplies 200 Office Supplies 65 203 Printed Forms & Papers 282 210 Operating Supplies 258 212 Fuel 492 Total Materials & Supplies 1,097 #DIV101 Contractual Services 311 Permit Fees (Contract Inspections) 17,929 43,421 22,000 16,863 40,000 44,000 312 Planning Services 240,368 262,588 78,041 56,000 4,558 12,000 15,000 313 Committee & Commission Reimburs 5,200 5,200 4,950 5,200 2,600 5,200 5,200 314 Animal Control 316 Conference & Seminars 215 100 1,000 25 135 1,000 317 Employee Training 409 319 Other Services 26 73,708 80,000 1,349 1,600 1,500 321 Telephone 1,668 995 360 331 Travel Expenses 218 351 Legal Notices Publishing 125 361 Llabllity/Propeny, Insurance 299 282 107 433 Dues & Subscriptions 205 438 Misc Contractual 4,937 4,790 3,437 1,000 1,563 4,000 4,000 439 Refunds Issued 890 2,750 1 1,000 500 1,000 1,000 Total Contractual Services 254,559 294,534 204,125 166,200 27,458 63,935 71,700 -56.86% Transfers 710 Residual Equity Transfers 720 Operating Transfers 1,408 1,002 Total Transfers 1,408 1,002 #DIV/0! Total Planning & Building (41910) 336,333 296,202 204,125 166,200 27,458 63,935 71,700 -56.86% Notes: 1. Net expenses instead of gross 2. Net expenses instead of gross 3. State Surcharges 1 of 1 PLANNING & BLDG 2:20 PM 8/22/2014 Police (42000) The city has received a 2015 cost estimate from Washington County of $120,178.56 for police services. Details are included with the budget worksheets. This represents approximately a 0.88% decrease from 2014. The Sheriffs Office has informed us that Scandia will be assigned a new deputy in 2015. Staff has added $500 for overtime costs in addition to the contract, which would allow hiring of off-duty officers for traffic control during the Safe Halloween event or other special events requiring additional police protection. Staff has also added $310 for Scandia's share of the "Code Red" emergency notification system. 18 8/22/2014 City of Scandia - 2015 Estimated Budget Police Contract 1.0 FTE Deputy WAGES Average Annual Hours Worked Per Assigned Deputy x Average Hourly Wage Average Annual Overtime Hours Worked Per Assigned Deputy x Average Hourly OT Wage Average Annual Hours Worked Per Non -Assigned Deputy x Average Hourly Wage Average Annual Overtime Hours Worked Per Non -Assigned Deputy x Average Hourly OT Wage Total Regular and Overtime Wages Holiday Pay Vacation Pay Sick Pay Total Annual Wages BENEFITS PERA Medicare Uniform Allowance Life Insurance Medical Insurance Long Term Disability Flex Credits Employer Liability Total Annual Benefits CREDITS Average Annual Court Appearance Hours State Aid Credit Total Adjusted Annual Wages and Benefits OTHER EXPENSES 2 Clerical Support Staff Annual Average Wages per Assigned Deputy Annual Average Supervision Wages per Assigned Deputy Annual Deputy Cell Phone Expense @ 50% Cost Total Annual Other Expenses Total Annual Deputy Costs MILEAGE Average Annual Mileage 1,712.92 $32.70 $56,012.38 16.25 $49.05 $797.06 243.33 $32.70 $7,957.00 22.50 $49.05 $1,103.63 $65,870.06 $3,092.34 $4,216.84 $1,405.61 $74,584.85 $11,411.48 $1,061.48 $730.00 $30.00 $11,052.00 $111.00 $840.00 $7,123.05 $32,379.01 0.67 ($32.70) ($11,411.48) ($11,444.18) $95,519.67 $5,706.99 $5,766.46 $180.00 $11,653.45 $107,173.12 23,224 $13,005.44 Total Annual Contract Cost $120,178.56 GENERAL FUND 101 POLICE (42000) REVENUE 2015 Draft Budget 2011 2012 2013 2014 7/10/2014 2014 Actual Actual Actual Proposed Year -to -Date Estimated 2015 Proposed Total Police Dept 123,274 117,671 118,830 122,068 65,106 122,068 120,989 1 of 1 Police 2:18 PM 8/22/2014 GENERAL FUND 101 POLICE (42000) EXPENSE 2015 Draft Budget 2011 2012 2013 2014 6/30/2014 2014 2015 Actual Actual Actual Adopted Year -to -Date Estimated Proposed Change '14-'15 Contractual Services Total 308 Other Professional Services 318 Police Contract 112,267 116,863 116,384 121,758 121,758 120,679 319 Other Services 309 0 310 309 309 310 Total Contractual Services 112,267 117,172 116,384 122,068 309 122,067 120,989 -018--/.- 0.88°k Total Police (42000) 114,119 117,172 116,384 122,068 309 122,067 120,989 -0.88 Notes: 1 of 1 POLICE 2:20 PM 8/22/2014 Fire (42200) The Fire Department budget shows a decrease of 12.25% in 2015. This is due to notification from the state that the City will not be required to make a contribution to the plan next year. The fund is performing well enough. Also, the Council decided to decrease the transfer to the Equipment Replacement Fund and plans to borrow for large purchases in the future. Personnel Services includes a 2% wage increase. Materials and Supplies are mostly unchanged except for an increase in fuel costs. Contractual Services may be decreased further due to only two new hires needing EMT training next year. The Council should consider if applications will be sought next year that could impact this line item. The Capital Outlays category remained unchanged. The draft 2015 budget includes a transfer of $9,241 to the Equipment Replacement Fund, the department's share of $20,000 in transfers to that fund. Revenues to this budget include the fire contract with May Township which is estimated at about $34,000. The current contract expires at the end of this year and negotiations are underway for a new one. Grant funding is proposed for training (DNR Grant). Revenue for the retirement premium is a pass through so the amount is the same on the revenue and expense side. 19 8/22/2014 GENERAL FUND 101 FIRE DEPT (42200) REVENUE 2015 Draft Budget 2010 2011 2012 2013 2014 711012014 Actual Actual Actual Actual Proposed Year -to -Date 2014 2015 Estimated Proposed Intergovernmental Revenues 36230 Donations, 5,426 33401 LGA/MVHC/AG/PERA Aid 0 8,000 5,458 5.458 Total Other Income 5.426 2,583 2,000 33420 Fie Relief from Ins. Prem. 25,088 0 21,986 24,720 21,986 21,986 22,646 33422 Other State Grants & Aids 2,000 2,481 3000 5,000 1,640 3,000 2,000 33611 Town Road Allotment 33620 Recycling Grant 33621 County Election Aid 33630 Local Govts Grams & Aids 33633 Met Council Planning Gram 33640 Other Grants 8,013 8.800 1,395 8,892 1,500 Total Intergovernmental Aid $5101 8800 25,862 35,612 28,486 1,640 24,986 24,646 Other Income 36230 Donations, 5,426 2,683 2,000 8,000 5,458 5.458 Total Other Income 5.426 2,583 2,000 0 8,000 5,458 5,458 0 Total Fira Dept. 376,932 343,186 317,665 361,253 309,404 169,270 303,272 271,515 1 oft Fie 2:18 PM 8122/2014 2095 Draft Budget GENERAL FUND 101 FIRE DEPT (42200) EXPENSE Contractual Services 2011 2012 2013 2014 6/3012014 2014 2015 Change 1,658 Actual Actual Actual Adopted Year -to -Dale Estimated Proposed '1415 Amount Description Expenses E pdtrs Expenses Budget Expdts Expdt s Budget Budget Personnel Services 11,000 2,629 11,000 11,330 310 Medical Training 3,785 1,238 14,383 101 Regular Wages & Salaries 78,550 78,233 75,444 87,628 28,911 86,733 89,381 600 122 FICA Employer Contribution 4,699 4,879 4,991 5,433 1,479 5,377 5,542 2,280 126 MEDICARE Employer Contribution 1,105 1,134 941 1,271 572 1,258 1,296 750 141 Unemployment Compensation 178 -31 1,816 100 2,000 596 100 1,400 151 Workers Comp Insurance Premium 1,532 4,157 4,289 4,429 6,013 6,013 6.614 324 State of MN -Fire Relief Total Personnel Services 86,063 176.744 85.665 98,861 38,974 99,381 102,932 4.12 Materials & Supplies 19,200 18,259 18,259 18,259 331 Travel Expenses 2,173 1,700 200 Office Supplies 70 337 124 500 258 500 500 21 203 Printed Forms & Papers 491 144 110 500 100 500 100 209 Medical Supplies 1,749 550 518 1,250 729 1,250 1,250 210 Operating Supplies 7,179 7,515 14,174 10,000 1,991 9,000 10,000 9,132 211 Clearing Supplies 559 8,502 79 500 12,000 100 500 13,390 212 Fuel 4,884 4,468 3,412 5,000 1,543 3,750 5,250 385 Bawer Pumping & Maintenance 217 Turnout Gear & Uniforms 793 6,509 6,893 12,500 167 7,000 12,500 1,841 221 Equipment Parts 5,261 3,366 935 5,000 2,315 5,000 5,0D0 12,128 222 Tires 10,000 2,612 10,000 500 407 Well Repair & Maintenance 500 5D0 90 223 Building Repair&Supplies 934 4,377 1,117 4,500 1,618 4,500 4,500 1,000 Contractual Services 540 Heavy Machinery Capital 305 Medical Services 1,658 1,545 1,630 2,000 636 2,000 2,000 306 Personnel Testing & Recruitment 2,565 886 2,500 815 2,500 2,500 309 Software Support & Maintenance 11,272 10,380 10,904 11,000 2,629 11,000 11,330 310 Medical Training 3,785 1,238 14,383 4,000 3,028 4,000 11,200 316 Conference & Seminars 600 600 317 Employee Training 9,311 3,961 1,795 8,000 2,280 5,000 8,000 319 Other Services 2,089 124 256 750 153 750 750 321 Telephone 1,899 1,816 1,786 2,000 596 1,300 1,400 322 Postage 18 50 50 324 State of MN -Fire Relief 25,673 21,986 24,720 21,986 21,986 22,646 325 City Match -Fire Relief 58,260 18,258 19,200 18,259 18,259 18,259 331 Travel Expenses 2,173 1,700 1,950 3,000 1,742 3,000 3,000 334 License/CDL 20 22 21 25 21 21 25 340 Advertising 100 46 100 100 353 Sales Tax 715 361 Liability/Property Insurance 12,695 11,420 9,189 9,335 9,132 9,132 9,802 381 Utilities 8,502 7,908 8,890 12,000 6,696 13,000 13,390 384 Refuse Disposal 218 810 863 800 367 800 824 385 Bawer Pumping & Maintenance 1,215 994 1,947 2,500 1,083 2,200 2,575 401 Bldg Maintenance 1,841 808 3,699 2,000 273 2,000 2,000 404 Machinery& Equipment Repair 8,492 12,128 4,817 10,000 2,612 10,000 10,000 407 Well Repair & Maintenance 96 90 90 200 200 433 Dues & Subscriptions 1,388 888 1,190 1,000 289 1,000 1,200 438 Misc Contractual 630 630 630 750 750 750 440 Events 726 1,324 1,500 1,500 1,500 Total Contractual Services 151.233 99,997 110885 114,355 50,657 110,298 105,841 -7.44% Capital Outlays 540 Heavy Machinery Capital 550 Motor Vehicles Capital 560 Furniture & Fixtures 1,965 2,600 1,000 1,000 1,000 570 Office Equipment 930 7,016 2,933 2,000 2,000 2,000 Total Capital Outlays 930 8,981 5,533 3,000 3,000 3,000 T t I Fire Dep[ (42200) 320,554 361,522 276,840 309.404 145,257 297 317 271.515 -12.25% Notes: 1 of 1 FIRE 2:20 PM 8/22/2014 Public Works (43000) This budget includes personnel expenses for the Public Works Director, three full-time Maintenance Workers and temporary employees for snow removal. Personnel Services are showing a decrease because more time will be allocated to the sewer funds once the contracts with EcoCheck expire. The total Contractual Services category would be slightly increased from the 2014 budget. The largest expense continues to be Contractual Road Maintenance and Repairs (CIP Project PW - 002, $300,000.) This line item funds seal coating, tree trimming, street sweeping, dust control, patching, and culvert repair and replacement. The line item was increased slightly to account for the additional tree trimming and grubbing work proposed as the first phase on the "P" roads as discussed by the Council earlier this year. The draft 2015 budget includes a transfer of $10,759 to the Equipment Replacement Fund, the department's share of $20,000 in transfers to that fund. Also reflected is the $200,000 transfer to the Local Road Improvement Fund. This is the amount estimated to be above 50% of General Fund expenditures. Revenues to this budget are primarily property taxes, plus gravel tax revenues. 20 8/22/2014 GENERAL FUND 101 PUBLIC WORKS (43000) REVENUE 2015 Draft Budget 2011 2012 2013 2014 7/10/2014 2014 2015 Actual Actual Actual Proposed Year -to -Date Estimated Proposed 31000 Washington Cty. Tax Settlement 649,808 788,033 884,428 851,896 454,364 851,896 805,936 31701 Gravel Taxes 14,665 8,900 14,414 21,802 15,000 21,802 31800 Other Taxes 0 500 34109 Water Usage Total Properly Taxes 664,473 796,933 898,842 873,698 454,364 866,896 827,738 Licenses & Permits 32150 Utility Permits 150 750 750 750 750 750 32190 Other City Permits 1425 1,000 Total Licenses & Permits 150 750 2,175 750 0 750 1,750 Charges for Services 34106 Engineering Services 3,595 834 1,473 0 500 34109 Water Usage 255 494 300 300 300 34110 Escrow Reimbursement 4,260 34301 Damage Repairs 988 2,504 34303 Dust Control 3,248 3,190 1,812 1,350 1,350 1,350 34304 Reimbursement for Services 34305 Other Street Service 0 585 90 90 Total Charges for Services 8,087 7,607 7.545 1,650 90 1,740 2,150 Sources Total Public Works Dept 674,117 811,148 917,294 876,098 454,723 869,655 831,638 1 of 1 PW 2:18 PM 8/22/2014 GENERAL FUND 101 PUBLIC WORKS (43000) EXPENSE 2015 Draft Budget 2010 2011 2012 2013 2014 6/30/2014 2014 2015 Charge Actual Actual Actual Actual Proposed Year -to -Date Estimated Proposed '1415 �V 101 Regular Wages & Salaries 82,962 86,409 128,475 149,773 185,534 81,497 178,532 181,375 102 OT Reg. Wages 7,323 4,150 3,254 4,634 7,635 2,991 6,000 7,874 104 Temp Employee Wages 7,898 2,588 5,220 7,561 3,291 2,896 3,500 2,613 121 PERA Comm. Employer Contribution 6,050 6,582 9,581 11,195 14,056 6,125 12,944 13,637 122 FICA Employer Contribution 5,723 5,307 8,163 9,513 12,129 5,197 11,069 11,658 126 MEDICARE Employer Contribution 1,379 1,255 1,928 2,247 2,837 1,224 2,589 2,727 131 Health Insurance Employer Contribution 18,471 27,102 $3,900 38,126 49,568 16,4D8 35,000 38,325 134 L8e Insurance Employer Paid 304 410 483 632 878 443 860 946 135 Disability Insurance Employer Paid 974 914 985 1,028 2,042 528 1,065 1,829 141 Unemployment Compensation 123 163 2,767 279 500 500 750 151 Workers Comp Insurance Premium 576 2,824 8.824 12,060 12.422 10,689 10,689 11,758 Total Personnel Services 131,659 137,705 203,580 236,771 290,392 127,998 262,247 272,743 -6.08% Materials & Supplies 200 Office Supplies 210 Operating Supplies 212 Fuel 221 Equipment Parts 222 Tires 223 Building Repair & Supplies 224 Road Maintenance Supplies 228 Gravel & Sand 229 Salt 240 Small Tools & Minor Equipment 4,690 13,274 7,219 3.812 654 3,764 58,060 6,435 85 7,179 11,993 7,264 5,547 167 3,151 15,256 5,243 203 8,399 17,967 7,211 1,078 3,119 41,495 14,361 10,496 10.022 318 9,185 24,665 5,256 837 851 24,478 26,804 41,565 4.331 200 10,000 25,000 7,500 3,000 1,000 23,000 25,650 42,300 7,500 55 5.023 14,928 1,333 1,114 900 5,519 21,597 23,480 1.874 200 10,000 30,000 7,600 3,000 1,000 23,000 23,500 42,000 7,500 300 11,000 28.000 7,500 1,000 1,000 25.000 5,000 43,ODD 7,500 Total Materials & Supplies 97,9D9 55,8114 114.351 138 290 145,150 76.822 147,700 129,300 -10.92% Contractual Services 59.755 63,480 1314 1,314 500 #DIV/01 35,890 54,415 257,062 257,062 257,062 210,759 -18.01% 302 Surveying 507.427 679.338 731,967 750 1,076,097 586,324 1.051,207 1,031,638 4.13% 303 Engineering Services 21,473 27,595 21,550 23,085 32,500 13,478 32,500 32,500 305 Medical Services 402 306 870 196 1,000 1,056 1,056 500 317 Employee Training 1,071 90 280 2,600 1,000 220 1,000 1.250 319 Other Services 677 2,368 3,860 4,074 3,500 1,235 3,500 4,000 321 Telephone 2,734 2,485 2,999 3,408 4,000 1,407 3,500 3.240 331 Travel Expenses 123 54 61 279 500 500 750 334 Ucense/CDL 77 10 90 33 150 144 144 150 353 Sales Tax 6,520 361 Liabilty/Property, Insurance 9,288 10,582 10,087 11,498 11,843 11,584 11,584 12,742 365 Insurance Claims 500 500 381 UtOBies 5,699 6,055 5,620 8,513 6,000 2,837 6,000 9.031 384 Refuse Disposal 150 409 1,027 916 1,000 540 1,100 1,150 385 Sevrer 831 809 662 1,333 2,500 826 2,500 2,500 387 Street U9m Utilities 4,480 6,380 8,143 7,892 8,000 3,151 8,000 8.373 401 Bldg Maintenance 2,547 1,072 1,028 2,696 1,500 1,464 1,500 2,000 403 Improvements other than Bldg 497 404 Machinery& Equipment Repair 6,041 10,140 4,565 6,208 5,000 1,137 5,000 5,000 405 Contrachal Road Maim. & Repairs 190,692 261,210 256,048 264,981 300,000 61,851 300,000 330,000 433 Dues & Subscriptions 127 150 Capital Outlays 530 Capital Improvements other than Bldgs 11,237 540 Heavy Machinery Capital 45,053 13,168 550 Motor Vehicles Capital 28,598 49,790 560 Furniture & Fixtures 1,694 522 1,314 1,314 500 570 Office Equipment 71 1.771 210,759 Total Cpital Outlays 71 59.755 63,480 1314 1,314 500 #DIV/01 Transfers 720 Operat no Transfers 28,598 52,151 35,890 54,415 257.062 257.1362 257,062 210,759 Total Transfers 28,598 52,151 35,890 54,415 257,062 257,062 257,062 210,759 -18.01% Total Public Works (43000) 507.427 679.338 731,967 847,491 1,076,097 586,324 1.051,207 1,031,638 4.13% Notes: 1. Inc for P road tree trimming and grubbing 2. Includes LRIP operating transfer 1 Oil PW 2:20 PM 8222014 Parks (45000) This budget includes personnel expenses for the part-time Office Assistant's time devoted to recreation activities. The budget also includes seasonal employees for the warming house and summer recreation programs. Hours budgeted for these positions are the same as 2014. Staff is proposing to combine the summer parks maintenance position and ice rink maintenance position into one part-time year-round position. In the winter this position would also replace one seasonal snow plow position per week. The position would work between 24 and 28 hours a week depending on work load. The Personnel Services budget will increase by about $3,000 in 2015 compared to estimated 2014 expenses. However, once costs related to advertising, interviewing, drug testing, and hiring three seasonal employees are factored in the increased costs are diminished. In addition, retaining someone year-round will help to meet the needs of our growing parks system. The Materials and Supplies category is increased due to the increase in fuel costs and board replacements for the ice rink. The Events budget (440) has been increased to allocate $500 more to Vinterfest activities. Last year, committee members were able to get donations from businesses and donated themselves to cover some of the costs. The Parks and Recreation Committee would like to have those funds come from the City in 2015. There are no Capital Outlays planned from the general fund in 2015 for the Parks Department. Revenues to this budget are generally property taxes, with some revenue from participant fees and facilities rentals. 21 8/22/2014 2015 Draft Budget GENERAL FUND 101 PARKS & RECREATION (45000) REVENUE 2011 2012 2013 2014 7/10/2014 2014 2015 Actual Actual Actual Proposed Year -to -Date Estimated Proposed Charges for Services 34301 Damage Repairs 863 863 34750 Facilities Rental 616 268 607 500 1,880 2,030 500 34760 Cleaning Fees 34780 Park Dedication Fees 34790 Recreation Programs 11,407 9,911 8,551 7,300 9,457 9,500 9,500 Total Charges for Services 12,023 10.179 9,158 7,800 12,200 12,393 10,000 Other Income 36230 Donations 1,100 0 10,110 10,110 36250 Misc. Refunds Total Other Income 1,100 0 0 0 10,110 10,110 0 Total Parks & Recreation Deot. 61,990 53,374 54,732 56,030 48,033 70,733 62,244 1. Sign Funds for Lighted Feld will be Committed 1 of 1 Parks 2:18 PM 8/22/2014 2015 Draft Budget GENERAL FUND 101 PARKS & RECREATION (45000) EXPENSE int Description 2011 Actual Expenses 2012 Actual Expenses 2013 Actual Expe ses 2014 Adopted Budget 6/30.14 Year -to -Date E pdts 2014 Estimated Expdtrs 2015 Proposed Budget Change '1415 Budget nnel Services 21 50 50 50 203 Printed Forms & Papers 329 387 101 Regular Wages&Salaries 2,703 3,149 3,339 5,182 1,884 5,182 18,947 1,600 104 Temp Employee Wages 16,883 14,387 13,715 15,818 6,225 15,818 6,080 1,250 121 PERA Coord. Employer Contribution 895 365 242 376 137 376 1,408 223 Budding Repair&Supplies 122 FICA Employer Contribution 1,184 1,041 1,019 1,302 458 1,302 1,525 284 126 MEDICARE Employer Contribution 284 275 247 305 118 305 357 3,950 141 Unemolovment Compensation 3,111 868 740 3,034 1,759 2,332 757 2,750 Materials & Supplies 200 (Mice Supplies 3,109 30 21 50 50 50 203 Printed Forms & Papers 329 387 367 400 384 400 400 210 Operating Supplies 1,848 2,155 709 1,600 138 1,500 1,000 212 Fuel 254 231 1,220 950 377 1,250 1,281 221 Equipment Parts 116 117 818 500 318 500 500 223 Budding Repair&Supplies 808 283 397 50 253 253 1,000 240 Small Tools & Minor Equipment 1,267 284 385 400 413 413 400 Total Materials & Supplies 3,239 3,487 3,917 3,950 1,884 4,366 4,631 17.24% Contractual Services 312 Planning Services 3,109 313 Committee & Commission Relmburs 1,080 1,560 1,100 1,200 600 1,200 1,200 319 Other Services 6,152 5,572 4,611 5,575 2,130 5,500 5,500 322 Postage 159.31 164 170 175 214 214 215 340 Advertising 116 450 1,704 1,075 325 1,075 1,075 353 Sales Tax 41 18 490 50. 50 50 361 Liabil8y/Property, Insurance 1,267 4,742 6,018 6,199 6,355 6,355 6,991 381 utilities 4,852 3,284 4,362 5,000 2,030 4,750 5,150 384 Refuse Disposal 2,729 3,034 2,427 3,500 757 2,750 3,000 385 Sewer Pumping and Maintenance 333 2,004 3,000 147 2,005 2,000 401 Bldg Maintenance 993 743 500 500 500 403 Improvements other than Bldg 404 Machinery& Equipment Repair 612 306 502 500 500 500 406 Grounds Care 808 808 438 Misc Contractual 231.65 536 815 500 313 500 750 439 Refunds issued 144 285 563 500 65 500 500 440 Events 1,017 731 178 500 234 500 1,000 Total Contractual Services 22,502 21,016 25.687 28,274 13,979 27,207 28,431 0.55% Total Park & Recreation (45000) 58,767 48,045 59.385 56,031 27,231 57,67 82,244 11.09 Notes: 1. Year Round Parks Maint replaces Seasonal Grounds and Ice Rink 2. Sales Tax on Shelter Rental 3. PRC increased by $500 for Vintertest 1 of 1 PARKS 2:2D PM 822/2014 Community Center (45180) This budget represents the costs for maintaining the Community Center Building and the "Annex", and contractual services and part-time staffing for cleaning and monitoring events. Revenues to this fund include rental fees for the Community Center and the Annex, which is leased to the Scandia Marine Lions Club. No changes in operation are anticipated so the budget is essentially unchanged. 22 8/22/2014 GENERAL FUND 101 COMMUNITY CENTER (45180) REVENUE Charges for Services 34740 Coffee Sales 15 10 10 10 10 10 34750 Facilities Rental 8,265 9,750 12,240 11,000 6,633 11,000 11,000 Other Income 2015 Draft Budget 36230 Donations 0 0 2011 2012 2013 2014 7/1012014 2014 2015 Actual Actual Actual Proposed Year -to -Date Estimated Proposed Charges for Services 34740 Coffee Sales 15 10 10 10 10 10 34750 Facilities Rental 8,265 9,750 12,240 11,000 6,633 11,000 11,000 Other Income 36230 Donations 0 0 2,100 6,100 36250 Mise. Refunds 300 Total Other Income 0 0 300 0 2,100 6,100 0 Total Community Center Dept. 60,060 50,594 44,532 39,707 24,039 45,807 39.480 1 of 1 CommCtr 2:18 PM 8/22/2014 GENERAL FUND 101 COMMUNITY CENTER (45180) EXPENSE 2015 Draft Budget 2011 2012 2013 2014 6/30/2014 2014 2015 Change Actual Actual Actual Proposed Year -to -Date Estimated Proposed '14215 inel Services 101 Regular Wages & Salaries 660 600 960 720 120 72D 720 122 FICA Employer Contribution 19 45 45 45 126 MEDICARE Employer Contribution 10 9 14 10 2 10 10 2,684 3,951 3,020 5,000 1,057 5,000 4,000 Contractual Services 334 Lloense/CDL 1,139 841 678 928 35 685 930 361 Dability/Property Insurance 1,590 1,365 2,284 2,353 2,644 2,644 2,908 381 Utilities 10,675 9,594 10,403 12,000 6,596 13,000 13,390 384 Refuse Disposal 1,424 1,669 1,638 1,600 636 1,525 1,600 385 Sewer Pumping & Maintenance 2,148 2,218 3,904 3,000 390 2,000 2,250 401 Bldg Maintenance 17,718 8,268 10,305 11,015 3,998 9,500 10,090 404 Machinery & Equipment Repair 382 1,479 710 1,000 500 1,000 406 Grounds Care 6,210 1,915 500 500 500 407 Well Repair & Maintenance 6,223 5,579 90 500 500 500 438 Misc Contractual 1084 590 590 500 439 Refunds Issued 610 Total Contractual Services 48,120 32,918 31,980 32,896 14,889 31,444 33,668 2.35%_ 4,763 Total Community Center (45180) 60,480 42,538 36,808 39,707 16,413 38,252 39,480 -0.57% Notes: 1 of 1 CENTER 2:20 PM 8/22/2014