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7.a)1) Wind in the Pines Park-Site Survey Meeting Date: 9/21/2010 Agenda Item: �� , l City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider ordering a site survey of Wind in the Pines Park, as requested by the Park and Recreation Committee. Deadline/Timeline: Survey should be done in leaf-off conditions this fall. Background: • The Capital Improvement Plan (CIP) includes a project for improvements to the trail system and signage and to prepare a management plan for Wind in the Pines Park (Project PR-002.) Trail improvements have been completed. Preparation of the management plan ($10,000) and site furnishings ($2,000) were planned for 2010, to be funded from the Park Capital Improvement Fund. • The Park and Recreation Committee has discussed the next steps for the park, and now recommends that before proceeding with any other work that the city obtain a survey of the park boundaries. There have been questions as whether adjacent landowners were encroaching on the park, and concerns about trails that might encroach on neighboring lands. The site survey is considered to be an important prerequisite to a preparing a management plan for the park. • The Committee has recommended that the management plan be delayed unti12013, depending upon availability of funding. The site furnishings would be installed in 2011. These changes to the CIP were included in the draft presented to the Council with the proposed 2011 budget. • Two quotes were obtained for the survey work. Landmark Surveying, Inc. quoted a fee of$6,300. Cornerstone Land Surveying quoted a fee of$4,300,plus $500 for optionally adding topographic information to the survey, for a total of$4,800. Recommendation: I recommend that the Council authorize acceptance of the proposal from Cornerstone Land Surveying in the amount of$4,800. Attachments/ • Proposal from Cornerstone Land Surveying, Inc. Materials provided: Contact(s): Sally Swanson, Park and Recreation Committee (651 433-3010) Prepared by: Anne Hurlburt, Administrator (wind in the pines site survey) Page 1 of 1 09/13/10 ,� CORNERSTONE LAND SURVEYI�JG , INC . Ms. Sally Swanson Friday, February 26, 2010 Scandia Park and Recreation Committee 14937 197th St. N. Marine on St. Croix, MN 55047 Tel: 612-904-5638 Re: Estimate for Land Surveying Services. Thank you for the opportunity to provide this Estimate for surveying services on the the Wind in the Pines Park located in Section 7, Township 32, Range 19 and Section 12, Township 32, Range 20, Washington County, Minnesota. SURVEY EXTENTS: The survey will include tax parcel PIDs #0703219320001 / #0703219330003/#1203220440002. There are two options for survey extents. Option 1: will consist of the location and monumentation of the south line of the park property only. Approximately 10 - 15 iron monuments will be placed and marked along the south boundary line. We will place %z inch iron pipe flush with the ground and mark each point with a wood lath. The existing improvements along the south line, including the entrance drive will also be located and shown on a map depicting the south boundary lines. Option 2: will consist of all of the elements outlined in Option 1 as well as the inclusion of boundary location and monumentation along the east, west and north boundary lines. Monuments will be set as the terrain permits and a map depicting the entire boundary of the park will be produced. SURVEY PURPOSE: We understand that the purpose of this survey is to provide a boundary survey for the Scandia Park and Recreation Committee and to field monument boundary lines. SURVEY SCOPE: The scope of Surveying services that I am to provide will include: • Boundarv Survev - Cornerstone Land Surveying, Inc. will review the property legal descriptions, and locate or set survey monuments at the appropriate property corners. Title commitments or owners and encumbrances reports and corresponding documents are necessary to verify all right of way, Suite qB100,200 E.Chestnut Street,Stillwater,MN 55082 Phone:651-275-8969,Fax:651-275-8976,Email:connie@cssurvey.net boundary and easement information and to show them on the surveys. We will located the improvements locate along the south property line. • Additional Items (Optional) - Add Washington County digital topography to boundary survey map. SURVEY SCHEDULE: We will commence field boundary and topographic services as soon as possible after receipt of authorization to proceed. Delivery of electronic survey will be within 3 weeks of the authorization to proceed. It is imperative that this survey be completed while leaves are off the trees to allow for a GPS signal reception. The survey may be completed before leaf out this spring or after fall leaf drop in the fall/winter of 2010. PROIECT DELIVERABLES: The final products delivered to the Scandia Park and Recreation Committee will be an electronic copy of the survey created in Autocad 2004 format and 5 hard copy drawings. Digital drawings, plot files and pen styles or .pdf format files will be provide at any scale or sheet size to include within your plan set. PROJECT CONCERNS: 1) Utility Locations: We will contact Gopher State One Call, for underground utility locations. In addition to field location of visible structures, we will use utility plan and as-built data provided to us, to depict the location of the underground utility lines. Utilities drawn per as-built plans will be graphic in nature and should not be considered an absolute location. We will use all resources availabte and due diligence to locate as many utilities as possible, but may be unable to located underground utilities which are unmarked. 2) Survey Timing: This survey must be conducted in a 'leaf-off' state to allow for GPS signal reception. REIMBURSABLE EXPENSES : Reimbursable expenses (i.e. county fees, city fees, attorney's fees, Title Company fees, plat checking fees, document fees, meetings, plotting, etc.), are not included in this estimate. PROIECT FEES & OPTIONS: Standard Survey Items • Boundary Survey Option 1 (South line)......................$2,800.00 Or • Boundary Survey Option 2 (Entire property)..............$4,300.00 Suite#B100,200 E.Chesmut Street,Stillwater,MN 55082 Phone:651-275-8969,Fax:651-275-8976,Email:connie@cssurvey.net Additional Optional Items: . Add Washington County Topography ..........................$500.00 Please feel free to call me anytime about the scope or fees associated with this project. Sincerely, D�� l�/av/ Connie J. Villari, P.L.S. CORNERSTONE LAND SURVEYING This Proposal Accepted by: -----------------------------------------� Date:----------- of:-------------------------------------------------------- Suite#B100,200 E.Chesmut Street,Stillwater,MN 55082 Phone:651-275-8969,Fax:651-275-8976,Email:connie@cssurvey.net Washington County, MN 2/25/2010 Washington County, MN ,�.. . y:+ ,�. '� r. -. � .r.. . � �.� Y.. `.. � `�� ii': � N _ ��4 ��,� � 4' 1� .��A �, �.,�"'�,- , � � .�3� �;;��, � . � � �, a,«�� . .� �- .�,: : #'!�' ,��f�p' ?" } � ;C"-j � ti..�" �k. �e 1� :f � !r«'�� r#��y'".�� cij 3''• �.`� ; �� "''� � �_ ��. � �; �y. .. R##µ ,�.�"' - 1 '+.,'Y.,. �' < ��dd �;'� �- y�}(� ;A�� rTt�. `�--r "`h ,�. f, .. :�, .. .'�.� '� " �•�� S ��t��• �� - �F• 1} �'r•: • . � i!� n r �. :� ' �.� '•�: �, � . . , . . ,��' .i, , :��. 'y. . , . 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