7.a)1) Changes to the Ice Rink Reservation Policy Meeting Date: 10/19/2010
Agenda Item: �� � 1 ��
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City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider changes to the Ice Rink Reservation Policy, as recommended
by the Park and Recreation Committee.
Deadline/ Timeline: Any changes should be made before reservations are taken for the
2010-2011 skating season.
Background: • The Park and Recreation Committee reviewed the Ice Rink
Reservation Policy at their October 4, 2010 meeting and have
recommended some changes be implemented before the coming
skating season.
• Currently, the city allows FLAA Hockey teams to reserve one-
hour slots for the entire season at the price of$100.00 plus tax. In
2010, nine of thirteen available one-hour slots were reserved.
Depending on the weather conditions, teams typically get use of
the rink on 8 to 10 occasions for that price,but there are no
refunds given if the weather conditions are unfavorable.
• The Committee recommends that the charge be increased to $200.
The current charge is less than what teams pay for one hour of
indoor ice time. The city's cost to staff the warming house is $20
to $25 per hour, not including cost of preparing and maintaining
the facility. The teams receive exclusive use of this community
facility during that time and should absorb more of the cost.
• The current policy allows residents to make one-time reservations
at no charge. Few of these reservations are received, but we do
receive some reservations for birthday parties or school/church
groups. We do not currently allow reservations on Saturdays or
Sundays.
• The Committee recommends that single-use reservations be
allowed on Saturdays and Sundays, including for hockey or
broomball tournaments. They recommend a reservation fee of$50
per hour. One-time reservations on weekdays would remain free
of charge.
• A redlined copy of the Ice Rink Reservation Form, showing the
proposed changes, is attached along with the proposed 2010-2011
Page 1 of 2
10/OS/10
season schedule.
Recommendation: I recommend that the Council approve the changes recommended by
the Park and Recreation Committee.
Attachments/ • Draft Ice Rink Reservation Form and Policy
Materials provided: . Draft Skating Facility Schedule, 10/5/10
Contact(s): Alex Bildeaux, Park and Recreation
Committee Chair(651 433-2121)
Prepared by: Anne Hurlburt, Administrator
(Ice rink policy and schedule)
Page 2 of 2
10/OS/10
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14727 209`h Street North
Scandia,Minnesota 55073
(651) 433-2274
Ice Rink Reservation Form
Weekly($�99200/hr plus sales tax for entire season)
Single U�se/ S�ecial Event—�Veekend ($50/hr plus tax)
Single Date or Weekly Use: Sin�le Use/ Special Event Weekday (no charge)
Day/Date to be Reserved: Time (to/from)
Name: Phone:
Street Address: E-mail:
City/ State/Zip:
Description of
Use:
Acknowledgement/Signature:
I hereby acknowledge receipt of a copy of this reservation form and the attached policies, and accept the
responsibilities listed therein. I understand that violation of the policy may result in the cancellation of your
reservation and/or denial of future use of the facilities.
Si ature: Date:
City Re resentative Signature: Date:
Fee Paid:
Rental fee:
Sales tax (7.125%):
Total:
CITY OF SCANDIA ICE FACILITY
Operating Hours
Facility is open 4:00 p.m. to 9:00 p.m., Monday through Thursday; 4:00 p.m. to 10:00
p.m. Friday; 10:00 a.m. to 10:00 p.m. Saturday, and Noon to 9:00 p.m. Sunday, weather
permitting.
Reservation Policy
Hockey rink—the rink is available for reservations on Monday, Tuesday and Thursday
from 6:00 p.m. to 9:00 p.m. and Friday, 6:00 p.m. to 10:00 p.m. The rink may be
I reserved for weekly use, $�88-200 per hour plus sales tax, for the season. No refunds
will be issued if weather conditions or other factors outside the city's control prevent
use for all or part of the season. Reservations are limited to FLAA Hockey until
December 1. '`�c�i-� � �g�������r� �'^r � ��„�'�—Must be a resident to reserve
rink. ,.T,, ,.o�oM,��;,,r� a,,,-;nn „�o„ �,�,.��o., ,,,.r�o��,,,.o �v��;�.� �,,.,,,-� Sin lg e-use
reservations are accepted on weekdays at no char�e. Single use or special event (such
as hockey or broomball tournament) reservations will be accepted on weekends at $50
per hour plus sales tax.
Pleasure rink—no reservations accepted. Open pleasure skating at all times, no
hockey permitted.
General Rink Policies
1. Facility hours of operation are subject to change because of weather or other factors.
2. ALL HOCKEY PLAYERS SHALL WEAR HELMETS while on the ice.
3. SKATERS ONLY on the ice. No broomball unless it is scheduled.
4. SKATERS MUST CLEAR THE ICE WHEN THE ZAMBONI IS IN USE.
5. ATTENDANT ON DUTY IS IN CHARGE. Failure to comply with attendant's
requests wili result in the expulsion of the offender(s) from the rink/warming house
for the day. Repeat offenders may be prohibited from the rink for the remainder of
the season.
6. No smoking or alcoholic beverages allowed. NO EXCEPTIONS.
7. Profanity, rowdiness, unsportsmanlike conduct is not tolerated. Failure to comply
will result in expulsion of the offender(s) from the rink/warming house for the day.
8. Destruction or defacing of ice rink property, inside or outside is prohibited.
Offenders will be prohibited from the rink/warming house for the remainder of the
season.
9. Food and snacks are not allowed on the rinks, but are allowed in the warming house.
Discard your trash in the trash barrels provided.
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� CITY OF SCANDIA
SKATING FACILITY SCHEDULE
Revised�18�18810/5/10
"Pleasure" rink
4 pm – 9 pm, Monday through Thursday
4 pm – 10 pm, Friday
10 am – 10 pm, Saturday �
Noon – 9 pm, Sunday �
Open pleasure skating at all times '� ��
• Individuals and/or groups
• No reservations or otherwise pre-empting of ice
• No hockey—no hockey sticks or pucks allowed
Hockey rink (oval)
Monday
• 4 pm – 6 pm Open pleasure skating (same rules as pleasure rink)
• 6 pm – 9 pm Hockey (reserved)
Tuesday
• 4 pm -6 pm Open hockey (no reservations) except: 3:45 pm – 5:00 pm,
After-School Skatinq program, Jan 4 - Feb 8
• 6 pm – 9 pm Hockey (reserved)
Wednesday
• 4 pm – 6 pm Open pleasure skating (same rules as pleasure rink) except:
3:45 pm – 5:00 pm, After-School Skating program, Jan 6-5 - Feb a-99
• 6 pm – 9 pm Open hockey (no reservations)
Thursday
• 4 pm – 6 pm Open hockey, except: 3:45 pm – 5:00 pm, After-School Skating
program, Jan �6 - Feb a--�-10
• 6 pm – 9 pm Hockey (reserved)
Friday
• 4 pm – 6 pm Open pleasure skating (same rules as pleasure rink)
• 6 pm – 10 pm Hockey (reserved)
Saturday
• 10 am – 2 pm Open pleasure skating
• 2 pm – 10 pm Open hockey{-�e r� orv�4i�no�
Sunday
• 10 am – noon Senior hockey (reserved)
• Noon – 3 pm Open pleasure skating � ^mo r„'o� �� ^'o��„ro rinL�
• 3 pm – 9 pm Open hockey
Hockey Rink Schedulingl Reservations:
• Contact the City office,651 433-2274
• Rink may be reserved for weekly use on weekdav eveninqs (Mon/Tues/Thurs/Fri), $a9�200 per hour. Reservations for
single use at no charge on weekdavs; $50 per hour on weekends.
• Reservations limited to FLAA Hockey until December 1.
• Must be resident to reserve rink; ^^ ����^,�'�^^�
• See city web site(www.ci.scandia.mn.us)or contact the office for information on skating lessons.