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PC 4.b) and CC 6.b) Draft Ordinance No. 12 X, and Comprehensive Plan Amendment, Captial Improvement Program Update 2010-2014 Meeting Date: 11/3/2010 Agenda Item: �C � f�� Plannin Commission/ � � � � �� 9 City Council Agenda Report City of Scandia 14727 209�' St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Hold a public hearing on the 2011 to 2015 City of Scandia Capital Improvement Program (CIP), including amendments to the adopted 2010-2014 CIP, a proposed amendment to the 2008-2030 Comprehensive Plan (Appendix F.) Deadline/Timeline: The CIP is typically updated annually,before the City Council adopts the budget in December. Background: • The City adopted its Comprehensive Plan on March 17, 2009. As required by state law, the plan included a five year(2009-2013) CIP for major infrastructure needs. The CIP was amended in December of 2009 to update it for the 2010-2014 period. • Because the CIP is a required element of the Comprehensive Plan, changes must be adopted using the same procedure as an amendment to the plan, including a public hearing by the Planning Commission. • The draft CIP prepared for the hearing was based on input from the Capital Improvements Committee, and from direction received from the City Council during their August budget meetings. • The updated CIP assumes two changes that affect 2010 expenditures, which should be considered part of the amendment. They are described in detail on page 2 of the draft CIP. The two changes relate to Wind in the Pines Park (PR-002) and replacement of mower attachments for the John Deere Tractor. (PW-007 &PW-008.) � Changes recommended for 2011 through 2015 are described in the draft CIP. One of the most significant changes recommended is that replacement of the 1997 Ford 8000 Dump Truck with Plow (PW-006)has been moved up from 2012 to 2011. Recent mechanical failures have raised concern that the current truck is not reliable. The intent would be to replace the truck as soon as possible with a tandem-axel dump truck with plow. Page 1 of 2 10/26/10 Recommendation: The Planning Commission should hold the hearing and make any recommendations you may have to the City Council. The Council may adopt the amended CIP by adopting the draft resolution provided. Council approval requires a 2/3 majority(3 votes of a 4-member Council or 4 votes of a 5-member Council.) Alternatively, the Council could defer action on the Commission's recommendations until a future meeting. (A Council work session on the 2011 budget is scheduled for Tuesday, November 9.) The amended CIP should be adopted prior to or at the same time as the 2011 budget. Attachments/ • Draft Resolution No.: 11-03-09-03 Materials provided: . Capital Improvement Plan (CIP), Draft for Public Hearing Contact(s): Prepared by: Anne Hurlburt, Administrator (CIP Hearing 1]_3_10) Page 2 of 2 10/26/10 CITY OF SCANDIA RESOLUTION NO. 11-03-10-03 RESOLUTION AMENDING THE 2008—2030 SCANDIA COMPREHENSIVE PLAN WHEREAS, on March 17, 2009 the City of Scandia adopted a 2008 — 2030 Comprehensive Plan, to guide the future of the community and to tneet the requirements of the Metropolitan Land Planning Act; and WHEREAS, the Comprehensive Plan included a Capital Improvement Program (CIP) for the years 2009 through 2013, which is Appendix F to the plan; and WHEREAS, on November 3, 2009, the Plan was amended to adopt a revised Capital Improvement Program (CIP) for the years 2010 through 2014; and WHEREAS, following a duly noticed public hearing and recommendation of the Scandia Planning Commission, the City Council has determined that amendments to the CIP are necessary to extend the CIP through the new planning period of 2011 through 2015; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINN�SOTA, that it should and hereby does adopt the 2011 through 2015 Capital Improvement Plan (CIP), and that the document made part of this resolution as "Exhibit A" shall replace Appendix F of the Comprehensive Plan adopted March 17, 2009 and amended on November 3, 2009, in its entirety. Adopted by the Scandia City Council this 3rd day of November, 2010. &kq:+ f�, .� �� Dennis D. Seefeldt, Mayor ATTEST: ,�;,: ,, City Clerk/Administrator � ' �i ._- j �t'�r`"`��\ �.----� �'__� �.. ��,....� ..L_,'. '�. L_ �) 1 SCAl'�TDIA City of Scandia Capital Improvement Program � 2011 — 2015 D�aft fo� Public Hearing November 3, 2010 � � CONTENTS Introduction What is a CIP and Why Have One?.................................................................................1 Scopeof the Draft CIP.....................................................................................................1 FundingSources ..............................................................................................................2 Amendments to 2010-2014 CIP . ........................................................................................................................................2 2011-2015 CIP Overview Street Maintenance Program............................................................................................3 � EquipmentReplacement Fund.........................................................................................3 ProjectPriorities ..............................................................................................................5 Project Highlights by Department...................................................................................5 CIP Summary Data Projectsby Year, 2011 thru 2015....................................................................................8 Projects by Funding Source, 2011 thru 2015...................................................................10 Projects & Funding Sources by Department, 2011 thru 2015.........................................12 Sources and Uses of Funds, 2011 thru 2010, Equipment Replacement Fund.................14 Project Data Project Listing, Active Projects from All Years..............................................................16 PendingProjects .................................:............................................................................18 Project Details, Active Projects 2011 thru 2015..............................................................19 � ii � INTRODUCTION The Capital Improvement Program (CIP) for the five-year period of 2011 through 2415 is the fourth such document prepared by the City of Scandia, and was prepared based on input from the Capital Improvements Committee appointed by the City Council. It amends the CIP included in the Comprehensive Plan adopted on March 17, 2009 and amended November 3, 2009, replacing Appendix F of the plan in its entirety. What is a CIP and why have one? A Capital Improvement Program, or CIP, is a multi-year(typically 5 years) capital expenditure plan for a City's infrastructure (such as streets, parks and utility systems), vehicles, equipment and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each one, and the associated funding, before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the budgeting process) projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the � Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for a five-year time period. Cities often, however, expand the scope of their CIPs to include other capital needs (ma�or equipment replacements, for example) and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a"wish-list"that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that"a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in sync with city budgets. The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and help the City Council sort out competing priorities. Scope of the CIP The Capital Improvements Committee recommended that Scandia's CIP include all capital projects that cost at least$10,000 and have a useful life span of tive years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the � annual operating budget,but would not be included in the CIP. 1 Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources � are as follows: Capital Improvement Fund Existing City fund,primarily from property tax levy, set aside for capital projects. Debt Service Fund Projects financed by borrowing, later to be repaid with property taxes, and potentially special assessments depending upon the characteristics of the project. Equipment Replacement Fund Internal service fund used to segregate funds set aside for planned replacements of existing major eguipment. Funds are transferred from operating budgets (primarily property ta�r revenues.) The fund may also receive funds realized through debt financing. General Fund Annual operating budget,primarily funded by property tax revenues. Park Improvement Fund Existing City fund, receipts from cash-in-lieu of land park dedication fees paid by developers and others who subdivide their land. In addition to these sources, it is possible that future projects could be funded from donations, � grants, user fees or other sources not listed. AMENDMENTS TO 2010-2014 CIP The CIP update includes two changes that affect spending for 2010. The adopted plan includes a 2010 project to spend $12,000 from the Park Capital Improvement fund on signage and site furnishings ($2,000) and a management plan ($10,000) for Wind in the Pines Park (Project PR-002.) The Park and Recreation Committee recommended that the city delay the management plan, and instead spend $4,800 in 2010 on a site survey and boundary markers for this pazk. They recommended delaying the sign until 2011, when they will request that signs be built at two other parks (proposed in the General Fund budget.) Another change affects the Equipment Replacement Fund. The adopted CIP anticipated a$22,000 replacement of the rear ditch mower attachment (Project PW-007) for the John Deere Tractor in 2010, and a$17,000 replacement of the boom mower attachment (Project PW-008) in 2011. At the August 17, meeting, the Council approved replacement of the boom mower in 2010 at the cost of $12,395. The rear ditch mower would be replaced in 2011. (The cost for that project has been updated to $15,000 based on new information.) � 2 � 2011-2015 CIP OVERVIEW For 2011 through 2015, the draft CIP includes 20 separate projects with a total estimated cost of over $5.5 million. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs when the plan is reviewed, especially for projects in the first year or two of the plan. Some projects beyond the five year planning period (2016-2030) are also included in the CIP. Most of these projects are replacements for equipment and vehicles (such as fire trucks) which may have a life span of 10, 15 to 20 years or even more. The plan also includes a list of"pending"projects, for which a timeline (and in most cases, cost estimates) have not yet been identified. As more information is developed about the need for, cost and possible funding sources for these projects, they will be included in future CIP updates. Street Maintenance Program The 2007 CIP update identified the need for a pavement management plan to help the city monitor road conditions and better understand the type of projects and funding levels needed to maintain the investment that has been made in paved roads. This study was completed in 2008. The goal of the plan is to extend the life of city streets and to reduce the lifecycle costs for maintaining them in good condition. The study recommended a significant increase in resources devoted to road maintenance. � The 2009 budget was $204,000 for contractual road maintenance and repairs. Bids for a crack- sealing project came in significantly less than projected. At the same time, the city needed to absorb state cuts to Market Value Homestead Credit (MVHC) reimbursements. Therefore, the actual amount spent was significantly less ($89,176) than the budget. In 2010, the budget was increased to $250,000. The major project funded in 2010 was a seal coating project along with pavement repairs by lane patching on Meadowbrook Ave. N. and 228�' St. N. ($162,760.) For the 2011 budget, The Capital Improvements Committee recommended that the budget for contractual road maintenance and repairs be increased to $300,000. Fully funding the pavement management study's recommendation would require more resources. The amount shown for 2012 and subsequent years is $600,000 for planning purposes, based on the needs identified in the study. The amount actually available for the budget will be evaluated each year. Due to current levy limits, the city will not be able to increase funding to that level without investigating other funding options, such as assessments. In 2009, the Capital Improvement Committee discussed assessment policies,but made no recommendations. Equipment Replacement Fund A major recommendation of the 2007 CIP was that the City should create an Equipment Replacement Fund to set aside funds on an annual basis for planned replacement of vehicles and major pieces of operating equipment. The fund was created in late 2007. � The fund receives transfers from the operating budget of each department depending on its equipment needs. This allows the deparhnental budgets for each major function to accurately show 3 the costs of funding that function, including equipment, while segregating the funds from the operating budgets. Any revenues from the sale of old equipment being replaced are also deposited � into the fund. Ideally, over time the fund would receive enough funds to be on a pay-as-you-go basis. At a minimum, accumulating funds for future replacement needs will reduce need for borrowing, and flatten spikes in the annual tax levy needed to pay for major purchases. Just as for other capital projects, the decision whether or not to replace a particular piece of equipment, and what to replace it with, will need to be made by the City Council at the time of the purchase. The City could decide to keep some equipment longer than planned. Or, equipment could wear out more quickly than expected. It is possible that some items will not be replaced, or that new technology or equipment could alter plans to replace a particular item. The initial purchase of new equipment will be considered as part of the annual operating budget, and once purchased, future replacements would be added to the schedule. When the Equipment Replacement Fund was created, it was estimated that for the first three years the city would need to transfer$120,000 per year into the fund to "break even" and that amount would need to increase to $150,000 each year thereafter. Even so, the fund would be at a deficit and require the city to borrow some of the cost of some major equipment purchases. In each of the years 2008 and 2009, the city budgeted $40,000 in transfers to the fund. In 2010, the budget was increased to $80,000. The fund balance at the end of 2010 is forecasted to be $114,767 (after planned replacements and considering the $200,000 borrowed to finance the majority of the cost of the fire rescue truck replacement.) For 2011, the cost of needed equipment replacements is estimated to be$234,500, about $120,000 � more than the fund balance available. This shortfall is due to the need to replace a dump truck/plow in the Public Works Deparhnent earlier than anticipated in the CIP. Recent mechanical failures have raised a significant concern that the truck, one of the City's two major pieces of snow removal equipment, may not be reliable. During preliminary discussions with the City Council at the August budget meetings, staff was asked to review the draft CIP and budget to determine how a purchase might be funded in early 2011. The draft 2011 budget included operating budget transfers of$80,000 to the Equipment Replacement Fund, the same as 2010. The draft budget also included $30,000 of revenue to the Capital Improvement Fund, which will have a 2010 year-end balance of approximately$185,777. There is only one project proposed from that fund in 2011, the city meeting/office space study (Project A-0001, $18,000.) In order to fund the dump truck replacement, staff suggests that the $30,000 revenue proposed to the Capital Improvement Fund instead be allocated to the Equipment Replacement Fund, and that an additional $10,000 from the Capital Improvement Fund be transferred to the Equipment Replacement Fund. � 4 � Equipment Replacement Fund The chart at the right shows the cash flow so��-zozo to the E ui ment Re lacement Fund sso,000 per Year Funding Level q p p (sxcePt2fN1) assuming that revenue is increased to s400,o00 $120,000 cover the purchases $soo,000 recommended for 2011, and that the city continues to allocate $80,000 per year to $Zoo,000 the fund for the remainder of the next ten- a�oo,000 year period. Because of the large a0 purchases currently planned for the next -a�oo,000 Zo„ a,2 Zo,3 Zo,4 so,s Zo,s Zo,� zo,a zo,s three years, there is a large funding gap. -$Zoo,000 As in 2010,borrowing will probably be _;300,000 necessary. The timing and cost of replacing the equipment will need to be -Eaoo,000 carefully evaluated. -a5oo.o00 -$600,000 Ysar �TMaI$R�plec�m�nh o Funding ��Y�er End Fund Belencs Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated � to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies ha�e developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems,or simply do not try to compaze projects that are like"apples and oranges." There is no accepted system or"industry standard"for prioritizing projects. The Capital Improvement Committee developed the following priority rating system in 2008,which was also used for the 2009 update: A Critical or urgent,high-priority projects that should be done if at all possible; a special effort should be made to find sufficient funding for all of the projects in this group. B Very important,high-priority projects that should be done as funding becomes available. C Important and worthwhile projects to be considered if funding is available;may be deferred to a subsequent year. D Less important,low-priority projects;desirable but not essenrial. N/A Used for replacements of existing equipment. � 5 Project Highlights by Department Administration—A study of city meeting and office space needs (A-001) is proposed for funding in � 2011, with timing and costs for implementation to be determined later. Several pending projects (no date or cost estimate) are also listed (a community sign, improvements to the Annex, and City Hall expansion.) Community Center—Replacement of flooring (CC-001) is proposed for 2011. At the recommendation of the Capital Improvement Committee, the proposed irrigation system (CC-004) has been changed to a"pending"project. The Committee also recommended adding a pending project for the Hilltop Water Company Barn (CC-005) as a pending project. Fire—Most of the Fire Department projects are replacements of equipment and Fire Hall components (HVAC, roof, well pump, etc.) The next vehicles scheduled for replacement are Tanker 5711 (F-011) in 2012 and Engine 5180 (F-012) in 2013. The project to contribute to a new civil defense siren in Big Marine Lake Park Reserve (F-009)has been moved to 2015. Based on their recently updated master plan, Washington County does not expect to install a siren until such time as campgrounds are developed which is likely to be 4 or 5 years in the future. Ice Rink—The Zamboni will need to be replaced at some time, currently listed for 2014. Parks and Recreation—Lilleskogen and Wind in the Pines Parks, the priority projects of the Park and Recreation Committee, are proposed for funding over the next several years. Availability of funds from the Park Capital Improvement Fund will be a major limiting factor. A grant that would � have funded some work in Lilleskogen in 2010 was not approved, so it has been moved to 2011 and later years and is dependent on finding a funding source. Requests for improvements to the lighted ball field were added last year: renovation of the infield has been listed for 2012, and other improvements (restrooms, scoreboard, etc.) are listed in the "pending" list. No cost estimates have been prepared for either of these projects. The list of projects for 2016 and after includes two park projects: an athletic field and playground equipment, both at Hay Lake/Lions Park. Other"pending"projects include trail acquisition and development and playground replacements. A project to construct a new, permanent skateboard park (PR-005) was added in 2008. The Capital Improvement Committee recommended a change in the priority rating of this project from "B"to "D" and that its status be changed to "pending." Public Works—The ongoing street maintenance program (PW-001) is the largest project in the plan for 2011, at $300,000. The Capital Improvement Committee recommended an increase from the $250,000 funding level in 2010. Paving most of the remaining gravel roads is the largest single project in the CIP (PW-001, $1.775 million.) The draft plan continues direction given by the City Council in 2009 to begin design no earlier than 2012 with most construction in 2013. � 6 The remaining Public Works projects are equipment replacements. In 2011, in addition to the ditch • mower, staff is recommending replacement of the 1995 GMC pickup and plow. This truck was not previously on the replacement schedule. After a"replacement"pickup/plow was purchased in 2008, the old one was retained. Staff found that having two pickups with plows has been invaluable during snow events. They are more efficient for plowing parking lots, smaller streets and cul-de- sacs than the large plow trucks. We can keep the plow trucks on the through streets and accomplish snow removal more quickly. The 1995 GMC is rusted and wearing out. Safety is a concern because carbon monoxide leaks into the cab. The $27,500 cost estimate is based on state contract pricing and includes sales tax, plow and all needed accessories. As discussed on page 4,replacement of the 1997 Ford 8000 Dump Truck with Plow(PW-006)is also recommended in 2011. The City's"fleet"of equipment for snow removal consists of two dump trucks with plows,two pick-up trucks with plows,and a small tractor equipped with a snow blower. With 90 miles of roads to plow,plus parking lots and sidewalks,all of this equipment must be in service in order to remove a typical snowfall within a reasonable time period. The two plow trucks were scheduled to be replaced in 2012(the 1997 Ford)and 2014(the 2002 Sterling.) Originally,the Ford had been schaduled for replacement in 2009(a 12-year life cycle)but that was lengthened to 15 years. (The Sterling is still listed with a 12-year service life.) The current plow trucks are both single-�le trucks. When the replacement schedule was initially created,the then-Maintenance Supeivisor recommended against a tandem truck due to a concern about turning in narrow streets and cul-de-sacs. However,our plowing practices ha�e evolved to using two pick-ups with plows in righter turning situations. The current staffnow believes that replacing one of the � two single-axle vehicles with a tandem truck would be advantageous. It would carry almost double the load of sand and gravel,which would be useful in both the winter and summer months and save staff time. Staffobtained an updated cost estimate based on state contract pricing. T'he total cost in 2011 for a fully- equipped tandem truck is estimated at$192,000 after the trade-in. A single-axle truck is estimated at $184,000 after the trade-in. Capital Improvement Program Summary and Project Data The following worksheets were prepared using Plan-It, a software tool purchased to assist with the capital improvements planning process. Many additional reports can be produced to display this information, if desired. Summary data sheets show the projects proposed in each year from 2011 through 2015, as well as by department and proposed funding source. � 7 City of Scandia, Minnesota Capital Improvement Program 2011 � 2015 � PROJECTS BY YEAR Project Name Department Project# Priority Project Cost 20� City Meeting/Otfice Space Study Administration A-001 3 18,000 Community Center Interior Improvements—Flooring Communiry Center CC-001 3 10,000 Lilleskogen Park Improvements Parks and Recreation PR-001 2 12,300 Wind in the Pines Park Parks and Recreation PR-002 3 2,000 Street Maintenance Program Public Works PW-002 1 300,000 1997 Ford 5000 Dump Truck wlPlow Replacement Public Works PW-006 n/a 192,000 Tiger Ditch Rear Mower Replacement Public Works PW-007 2 15,000 Pickup w/Plow Replacement 1995 GMC Public Works PW-014 2 27,500 Total for 2011 576,800 2012 Tanker5177 Replacement Fire F-011 n/a 180,000 Lilleskogen Park Improvements Parks and Recreation PR-001 2 143,075 L'ghted Ball Field Improvements--Infield Parks and Recreation PR-007 3 0 Street Paving Public Works PW-001 2 385,000 Street Maintenance Program Public Works PW-002 1 600,000 � Total for 2012 1,308,075 2013 Engine 5180 Replacement Fire F-012 Na 245,000 Lilleskogen Park Improvements Parks and Recreation PR-001 2 47,500 Wind in the Pines Park Parks and Recreation PR-002 3 10,000 Street Paving Public Works PW-001 2 1,390,000 Street Maintenance Program Public Works PW-002 1 600,000 Ozark Ave.Extension Public Works PW-003 3 333,333 Total for 2013 2,625,833 '- 2014 SCBA Cylinder Replacements Fire F-005 1 30,000 Zamboni Replacement Ice Rink IR-002 n/a 40,000 Lilleskogen Park Improvements Parks and Recreation PR-001 2 36,000 Street Maintenance Program Public Works PW-002 1 600,000 1999 JD-6410 Tractor Replacement Public Works PW-009 Na 60,000 2002 Sterling Dump Truck w/Plow Replacement Public Works PW-010 Na 184,000 Total for 2014 950,000 , 2015 Fire Station HVAC Replacement Fire F-001 2 15,000 Civil Defense Siren,Big Marine Lake Park Reserve Fire F-009 2 15,000 Grass Rig 5175 Replacement Fire F-013 Na 46,200 � Total for 2015 76,200 Draft for Public Hearing Norember 3,2010 �- Project Name Department Project# Priority Project Cost • GRAND TOTAL 5,536,908 � � Draft for Publrc Hearing November 3,2010 �� City of Scandia, Minnesota Capital Improvement Program 2011 thru 2015 � PROJECTS BY FUNDING SOURCE Source Pro,iect# Priority. 2011 2012 2013 2014 2015 Total _---__ ��Capital Improvement Fund Ciry Meeting/Office Space Study A-001 3 18,000 18,000 Civil Defense Siren,Big Marine Lake Park Reserve F-009 2 15,000 15,000 OzarkAve.Extension PW-003 3 333,333 333,333 Capital Improvement Fund Total 18,000 333,333 15,000 366,333 _ _- --- - _ _ , 'Debt Service Fund ` Street Paving PW-001 2 385,000 1,390,000 1,775,000 Street Maintenance Program PW-002 1 350,000 350,000 350,000 1,050,000 Debt Service Fund Total 735,000 1,740,000 350,000 2,825,000 � quipment Replacement Fund � SCBA Cylinder Replacements F-005 1 30,000 30,000 Tanker5177 Replacement F-011 nla 180,000 180,000 Engine 5180 Replacement F-012 n/a 245,000 245,000� Grass Rg 5175 Replacement F-013 n/a 46,200 46,200 Zamboni Replacement IR-002 n/a 40,000 40,000 1997 Ford 8000 Dump Truck w/Plow Replacement PW-DO6 n/a 192,000 192,000 Tiger Ditch Rear Mower Replacement PW-007 2 15,000 15,000 1999 JD-6410 Tractor Replacement PW-009 n/a 60,000 60,000 2002 SteAing Dump Truck w/Plow Replacement PW-010 n/a 184,000 184,000 Pickup w/Plow Replacement 1995 GMC PW-014 2 27,500 27,500 Equipment Replacement Fund Total 234,500 180,000 245,000 314,000 46,200 1,019,700 ;General Fund ` Community Center Interior Improvements-Flooring CC-001 3 10,000 10,000 Fire Station HVAC Replacement F-001 2 15,000 15,000 Street Maintenance Program PW-002 1 300,000 250,000 250,000 250,000 1,050,000 General Fund Total 310,000 250,000 250,000 250,000 15,000 1,075,000 -- --- - -----__ _ __ __� Grants/Donations Lilleskogen Park Improvements PR-001 2 12,300 12,300 Grants/Donations Total 12,300 12,300 - -_ _ __ , Other/TBD � Lighted Ball Field Improvements-Infield PR-007 3 0 0 � Drajt for Public Hearing November 3,2010 ! 0. Source Pro.ject# Priority 2011 2012 2013 2014 2015 Total Other/TBD Total � 0 i_ __ __ _ _ __ Park Improvement Fund � Lilleskogen Park Improvements PR-001 2 143,075 47,500 36,000 226,575 Wind in the Pines Park PR-002 3 2,000 10,000 12,000 Park Improvement Fund Total 2,000 143,015 57,500 36,000 138,575 GRAND TOTAL 576,800 1,308,075 2,625,833 950,000 76,200 5,536,908 � � Draftfor Pu61ic Hearing November 3,20/0 //� City of Scandia, Minnesota Capital Improvement ProgYam 2011 tt,r„ 2015 � PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2011 2012 2013 2014 2015 Total �,Administration � City Meetingl0ffice Space Study A-001 3 18,000 18,000 Capitallmprovwnenf Fund 18,000 18,000 Administration Total 18,000 18,000 'Community Center � Community Center Interior Improvements-Flooring CC-001 3 10,000 10,000 General Fund 10,000 10,000 Community Center Total 1Q000 10,000 !�Fire __ _ __ _. _ � Fire Station HVAC Replacement F-001 2 15,000 15,000 General Fund 15,000 15,000 SCBA Cylinder Replacements F-005 1 30,000 30,000 EquipmenfReplacementWnd 30,000 30,000 � Civit Defense Siren,Big Marine Lake Park Reserve F-009 2 15,000 15,000 Capitallmprovement Fund 15,000 15,000 Tanker5177 Replacement F-011 Na 180,000 180,000 Equipment Replacement Pond 180,000 180,000 Engine 5180 Replacement F-012 nla 245,000 245,000 Equipment Replacement Pond 215,000 215,000 Grass Rig 5175 Replacement F-013 n/a 46,200 46,200 Equipmenf Replacement Fund �QY00 �6,200 Fyre Total 180,000 245,000 30,000 76,200 531,200 Ice Rink � Zamboni Replacement IR-002 n/a 40,000 40,000 Equipment Replacement Fund �0,000 �0,000 Ice Rink Total 40,000 40,000 arks and Recreation � Lilleskogen Park Improvements PR-001 2 12,300 143,075 47,500 36,000 238,875 Gnnts/Donations 12,300 12,300 ParklmprovementFund 143,075 47,500 36,000 226,575 Wind in the Pines Park PR-002 3 2,000 10,000 12,000 Park Improvement Fund �,000 10,000 12,000 L'ghted Ball Field Improvements-Infield PR-007 3 0 0 � Other/TBD 0 0 DraJt for Public Hearing November 3,2010 ia . Department Project# Priority 2011 2012 2013 2014 2015 Total Parks and Recreation Total 14,300 143,075 57,500 36,000 250,875 �Public Works � Street Paving PW-001 2 385,000 1,390,000 1,775,000 Debf Service Fund 385,000 1,390,000 1,775,000 Street Maintenance Program PW-002 1 300,000 600,000 600,000 600,000 2,100,000 De6tServiceFund 350,000 350,000 ?50,000 1,050,000 GeneralFund 300,000 250,000 250,000 250,000 1,050,000 Ozark Ave.Extension PW-003 3 333,333 333,333 Capltallmprovement Fund 333,333 333,333 1997 Ford 8000 Dump Truck w/Plow Replacement PW-006 Na 192,000 192,000 Equipment Replacement Wnd 19z000 192,000 Tiger Ditch Rear Mower Replacement PW-007 2 15,000 15,000 Equipment Replacement Fund 15,000 15,000 1999 JD-6410 Tractor Replacement PW-009 Na 60,000 60,000 Equipment Replacemenf Fund 60,000 60,000 2002 Steding Dump Truck wlPlow Replacement PW-010 n/a 184,000 184,000 Equipment Replacement Fund 181,000 18I,000 Pickup w/Plow Replacement 1995 GMC PW-014 2 27,500 27,500 Equipment Replaeement Fund 27,500 27,500 Public Works Total 534,500 985,000 2,323,333 844,000 4,686,833 GRAND TOTAL 576,800 1,308,075 2,625,833 950,000 76,200 5,536,908 � � Draft for Public Hearrng Noi�ember 3,2010 �� i City of Scandia, Minnesota Capital Improvement Program , 2011 thru 2020 SOURCES AND USES OF FUNDS Source 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Equipment Replacement Fund � Beginning Balance 114,767 267 (99,733) (264,733) (498,733) (464,933) (421,933) (341,933) (361,933) (296,933) Revenues and Other Fund Sources Revenue Transferfrom General Fund 110,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 Transfer from Capital Improvement Fund 10,000 0 0 0 0 0 0 0 0 0 Tota! 120,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 Total Revenues and Other Fund Sources 120,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 � ��'' Total Funds Available 234,767 80,267 (19,733) (184,733) (418,733) (384,933) (341,933) (261,933) (281,933) (216,933) Expenditures and Uses Capita[Projects&Equipment Administration Building Official Vehicle Replacement A-002 0 0 0 0 0 0 0 (15,000) 0 0 Total 0 0 0 0 0 0 0 (15,000) 0 0 Fire Fire Department Radio Replacement F-003 0 0 0 0 0 0 0 (60,000) 0 0 SCBA Cylinder Replacements F-005 0 0 0 (30,000) 0 0 0 0 0 0 Tanker 5177 Replacement F-011 0 (180,000) 0 0 0 0 0 0 0 0 Engine 5180 Replacement F-012 0 0 (245,000) 0 0 0 0 0 0 0 Grass Rig 5175 Replacement F-013 0 0 0 0 (46,200) 0 0 0 0 0 Total 0 (180,000) (245,000) (30,000) (46,200) 0 0 (60,000) 0 0 Ice Rink Draft for Public Hearing November 3,2010 � � � Source � 2011 2012 201� 2014 2015 2016 2017 2018 2019 2DZ0 ---- _ -- - - !Equipment Replacement Fund � " Zamboni Replacement IR-002 0 0 0 (40,000) 0 0 0 0 0 0 �I Total 0 0 0 (40,000) 0 0 0 0 0 0 Public Works ' Pickup w/Plow Replacement 2008 Ford PW-004 0 0 0 0 0 0 0 (25,000) 0 0 I John Deere Tractor Mower wlBroom&Blower Replace PW-00 0 0 0 0 0 (25,000) 0 0 0 0 � 1997 FoM 8000 Dump Truck w/Plow Replacement PW-0O6 (192,000) 0 0 0 0 0 0 0 0 0 I Tiger Ditch Rear Mower Replacement PW-007 (15,000) 0 0 0 0 0 0 0 (15,000) 0 , Tger Boom Mower Attachment Replacement PW-0OS 0 0 0 0 0 (12,000) 0 0 0 0 II 1999 JD-6410 Tractor Replacement PW-009 0 0 0 (60,000) 0 0 0 0 0 0 2002 Sterling Dump Truck wlPlow Replacement PW-010 0 0 0 (184,000) 0 0 0 0 0 0 Pickup wlPlow Replacement 1995 GMC PW-014 (27,500) 0 0 0 0 0 0 0 0 0 Total (234,500) 0 0 (244,000) 0 (37,000) 0 (25,000) (15,000) 0 Total Expenditures and Uses (234,500) (180,000) (245,000) (314,000) (46,200) (37,000) 0 (100,000) (15,000) 0 � ,�� Change in Fund Balance (114,500) (100,000) (165,000) (234,000) 33,800 43,000 80,000 (20,000) 65,000 80,000 Ending Balance 267 (99,733) (264,733) (498,733) (464,933) (421,933) (341,933) (361,933) (296,933) (216,933) Draft for Public Hearing November 3,20/0 City of Scandia, Minnesota Capital Improvement Program PROJECT LISTING � Includes Projects from All Years Administration � Status Proiect# Proiect Name Active A-001 City Meeting/O�ce Space Study Active A-002 Building Official Vehicle Replacement ',Community Center ` Status Proiect# Proiect Name Active CC-001 Community Center Interior Improvements-Flooring Active CC-002 Community Center HVAC Replacement Active CC-003 Community Center Roof Replacement �-;_ _ _ _ 1 Fire Status Proiect# Proiect Name Active F-001 Fire Station HVAC Replacement Active F-002 Replacement of Fire Dept.Air Compressor Active F-003 Fire Department Radio Replacement Active F-005 SCBA Cylinder Replacements Active F-0O6 SCBA Air Pac Replacements Active F-007 Fire Hall Roof Active F-008 Fire Well Pump Replacement Active F-009 Civil Defense Siren,Bg Marine Lake Park Reserve � Active F-010 Rescue 5179 Replacement Active F-011 Tanker 5177 Replacement Active F-012 Engine 5180 Replacement Active F-013 Grass Rig 5175 Replacement Active F-014 Tanker5178 Replacement Active F-015 Engine 5176 Replacement '�Ice Rink -- ` Status Proiect# Proiect Name Active IR-002 Zamboni Replacement ;Parks and Recreation � Status Proiect# Proiect Name Active PR-001 Lilleskogen Park Improvements Active PR-002 Wind in the Pines Park Active PR-007 L'ghted Ball Field Improvements--Infield '�Public Works ` Status Proiect# Proiect Name Active PW-001 Street Paving Active PW-002 Street Maintenance Program Active PW-003 Ozark Ave.Extension Active PW-004 Pickup w/Plow Replacement 2008 Ford Active PW-005 John Deere Tractor Mower w/Broom 8 Blower Replace Active PW-0O6 1997 Ford 8000 Dump Truck w/Plow Replacement Active PW-007 Tiger Ditch Rear Mower Replacement � Active PW-008 Tiger Boom Mower Attachment Replacement Active PW-009 1999 JD-6410 Tractor Replacement Draft jor Public Hearing November 3,1010 ! (� .. Active PW-010 2002 Sterling Dump Truck w/Plow Replacement Active PW-011 SalUSand Shelter Active PW-014 Pickup w/Plow Replacement 1995 GMC � � • Draft for Public Hearing November 3,2010 / /� City of Scandia, Minnesota Capital Improvement Program � PENDING PROJECTS (Includes projects with a'Status'set to'Pending') Project Name Department Project# Priority Project Cost Pending Communiry Sign Administration A-004 4 40,000 Communty Center Expansionl City Hall Administration A-005 3 0 Annex(Old Fire Hall)Improvements Administration A-003 4 0 Hilttop Water Company Bam Communiry Center CC-005 Na Irrigation System Community Center CC-004 4 10,000 Fire ChiePs Car Replacements Fire F-004B Na 20,000 Second Fire Station Fire F-Of6 3 0 Fire Chiefs Car Fire F-004 3 15,000 Playground Equipment Replacement-Balifield Parks and Recreation PR-010 n/a 25,000 Hay Lake/Lions Park Athletic Field Parks and Recreation PR-003 4 39,000 Playground Equipment Hay LakelLions Shelter Parks and Recreation PR-004 4 25,000 Skateboard Park Parks and Recreation PR-005 4 75,000 Trail Acquisition and Development Parks and Recreation PR-006 3 0 Playground Equipment Replacement-Community Center Parks and Recreation PR-009 Na 25,000 Big Lake School Park Improvements Parks and Recreation PR-011 4 0 Bone Lake Park Improvements Parks and Recreation PR-012 4 0 Children's T-Ball Field Improvements Parks and Recreation PR-013 4 0 Village Center Pedestrian Connection Parks and Recreation PR-014 Na � L'ghted Ball Field Improvements Parks and Recreation PR-008 4 0 Uptown Sewer System Drainfieid Replacement Public Works PW-013 Na TOTAL 274,000 � Draft for Publrc Hearing November 3,20/0 /� i ___ _ _ __ __ _ __ _ Project# A-��1 , Department Administration Contact Administrator '', Pro�e�t Na"'e City Meeting/Office Space Study �' TyPe Unassigned � Useful Life IS years Category Buildings Priority C: Worthwhile -- - ___ Descnphon I Total Project cost: $18,000 I Im rove/ex and/remodel meetin s ace fo_ __- ---- - ___ - - - - - __. ._ _ _ .__- ---- ______-- p p g p r City Council and office space for administrative staff. j 'Architectwal study would review short-term needs to reconfigure the existing city office space,as well as look at long-term needs(10-20 years)for expanded � � !building on Community Center site and possible remodelling of Annex(old Fire Hall.) �---- --- - - ---- --- - - _--- -- ---_ _ __- - � � -- I -------..--._ .____ _ ____ _____..� Justification - — -- --- —' _ _ — — —_ — _--- - —_ - _ - - _ _ _ —- Existing office space is inefficient and lacks separation of public and private areas. I Short and long-term"pe�manent"solutions are needed to the space issue solved temporarily by relocation of the sheriff deputy to the Fire Hail. �Need to plan for long-term expansion needs for meeting space,public service,employee work areas and storage. Expenditures 2011 2012 2013 2014 2015 Total Planning/Design 18,000 18,000 Total 18,000 18,000 Funding Sources 2011 2012 2013 2014 2015 Total Capital Improvement Fund 18,000 18,000 Total 18,000 18,000 Project# CC-��1 Department Community Center Contact Administrator �Project Name Community Center Interior Improvements--Flooring Type Maintenance _- ---- -----_ _ -- - ---- _ Useful Life 20 years Category Buildings Priority C: Worthwhile �Description ' Total Project cost: $lo,000 �- - -- -_ __ - - - _ _ __ __ __ __ ----- -- eplace flooring in all public areas of Community Center. � I2008 estimates--hall,bar,kitchen&heritage room: �* Vinyl tile--$6,000 I* Ceramic--$15,000 i* Laminate--$23,000 * Carpet--$10,000 I�Replace flooring in Office and Board Room areas--$3,000 est. - -- _— __, � Jus6fication ----- _-- . . -- ,::J.. ___ _ _- ----;- -- ------------- _ ___ __ ---- ._ -- �Updaring and refreshing mtenor spaces�s necessary to keep center attractrve and suitable for hosting public and private events. Flooring in public areas is agmg and ', ihas not been replaced since the building was constructed. Expenditures 2011 2012 2013 2014 2015 Total Construction/Maintenance 10,000 10,000 Total 70,000 10,000 Funding Sources 2011 2012 2013 2014 2015 Total General Fund 10,000 10,000 Total �o,000 �o,000 � Draft for Public Hearing November 3,2010 G Pr Project i� �'-0�1 Department Fire Contact Fire Chief Project Name Fire Station HVAC Replacement Type Maintenance _ . . . _ ---- __ _ Useful Life 15 years Category Buiidings Priority B:High priority DesClipaOn , Total Project Cost: $15,000 _ -- - -- - - -- __ �Replace HVAC System at Fire Hall (2015p � -- - --- -- _ - -- � _ _ ---- --- --- --� r Justification -- � ' r- -= - -_ - - - -- --- ---- - -—-- --- ------ -- --- ----- -- � Useful l�fe expected. L - — _ __ Expenditures 2011 2012 2013 2014 2015 Total Construction/Maintenance 15,000 15,000 Total 15,000 15,000 Funding Sources 2011 2012 2013 2014 2015 Total General Fund 15,000 15,000 Total �5,000 �5,000 - _ _ _ __ Project# F-005 � Department Fire Contact Fire Chief Project Name SCBA Cylinder Replacements ' TyPe Replacement __ - _ _ Useful Life 7 years Category Equipmend Vehicles � Priority A:Urgent,high prioriry ' DCSCriptiOIl Total Project Cosh $90,000 ---- �_ _._ � -- - - . ---- _ _- -- — - ----- --_ _ - --- -- — Replace SCBA cylmde�s that have reached the end of serviceable life. (2014,2021,2028) � -------_ _ - --- __ i �Justification � — — ----- __ — _ _ .._ _ _ . _ __ — ___ _ �Necessary equipmenbt with OSHA mandated useful life. Expenditures 2011 2012 2013 2014 2015 Total Future EquipNehicles/Furnishings 30,000 30,000 60,000 Total 30,000 30,000 Total Funding Sources 2011 2012 2013 2014 2015 Total Future Equipment Replacement Fund 30,000 30,000 60,000 Total 30,000 30,000 Total � Draft for Public Hearing November 3,2010 �� . _____ _ Project# F-009 Department Fire Contact Administrator Project Name Civil Defense Siren,Big Marine Lake Park Reserve TyPe New � _--_ ___ --- -------- -- - _ - - Useful Life 40 years Cstegory Equipmend Vehicles Priority B:High priority j DCSCriptiOri Total Project Cost: $15,000 i � -- -- - -- _ _.._ '--------- --- ---- --- __--_._ __ __ - ------__ Partner with Washw ton Coun and tentiall Ma Townshi to u rade civil defense siren in Bi Marine Lake Park Reserve. Coun arks staff indicate that �'I g tY Po Y Y P Pg B tY P ;siren will probalby not be considered until construction of camping areas. Based on new park master plan,this project is five or more years in the futture. i — --— _ ;Justi�cation !Public safety for park and lake users,lakesh - - - - - -- -- . ----- -- ---- -- - - —� ore residents and semi-public recreation facilities(such as Vets Camp,Camp Lakamaga)on Big Marine Lake. _- -------- ------- ___ _ _ _ --- ----_ __- - _------ __ __ - . ..- -- -- ----- - ' Expenditures 2011 2012 2013 2014 2015 Total Construction/Maintenance 15,000 15,000 Total 15,000 15,000 Funding Sources 2011 2012 2013 2014 2015 Total Capital Improvement Fund 15,000 15,000 Total 15,000 15,000 �� Project# F-Ol l , Department Fire ' Contact F've Chief Project Name Tanker 5177 Replacement � _--- ---- _ _ _ ; Type Replacement � Useful Life 20 years Category Equipment/Vehicles Priority N/A �- -- - - ___ ----- - Description 'rocai rro�e�t cosc: S�so,000 ; ---- --- — �Tanker 5177 Replacement(2012) . . . -- -- - � - — - - ---- -- - ------- - � --_- - !i Jusafication --�— —_ � _ — - -_ _— --- _ _ __ ___ -- --- - - _ _ ----- - -- - Expenditures 2011 2012 2013 2014 2015 Total EquipNehicles/Furnishings 180,000 180,000 Total 180,000 180,000 Funding Sources 2011 2012 2013 2014 2015 Total Equipment Replacement Fund 180,000 180,000 Total 180,000 180,000 � Draft for Public Hearing November 3,2010 af ; _ _ _ _ ___ _ _ _ , Project# r'-012 I Department Fire Contact Project Name Engine 5180 Replacement ' TyPe Replacement -- ---- --__ _ _ __ _ _ _ _ � Useful Life 25 years Category EquipmenU Vehicles Priority N/A I .--:- ! Total Project Cost: $245,000 Descnphon _=_=— -=_ _ _ _ ___ --- - _ - - --- -- !Engine 5180 Replacement(2013) Justification ; --- _---— Project# IR-002 Department Ice Rink Contact Project Name Zamboni Replacement TyPe Replacement � - Useful Life 25 years Category EquipmenU Vehicles Priority N/A , Description i Total Project Cost: $40,000 �__--- __- -- ------ --- — � . _— _ __ _ _ _ ;Replacement of(used)Zamboni for outdoor ice rink � �Current machine good for 5 years 2014) � _ _—___- -----_ -- - - - � __ _ . - - - -__ -- �Justificahon � : __ ---- �—a- ---- ------ _ _ ___ — - - --- -_ — - _ � �End of useful life of existing equipment. Expenditures 2011 2012 2013 2014 2015 Total Equip/Vehicles/Furnishings 40,000 40,000 Total 40,000 40,000 Funding Sources 2011 2012 2013 2014 2015 Total Equipment Replacement Fund 40,000 40,000 Total 40,000 a0,00o � � Draft jor Public Hearing Noi�ember 3,2010 � � � � - _ _ _ ---_ _ _ ' Project# PR-��1 Department Parks and Recreation Contact Park and Rec Committee Project Name Lilleskogen Park Improvements TyPe Improvement __ _ --- - ------ - � Useful Life 20 years Category Park Improvement Priority B:High priority --- - DeSCriptioll Total Project Cost: S263,675 - --- - - - - ---- -- ----- - . --- -- - -- _ _ _ -_ ------- -- _ - iPreliminary Cost Estimate from Lilleskogen Park Plan,January 2007&estimates from SRF Inc.,April 2008 , I � ;Phase 1,2009 (�24,800) � �1. Site surveying and engineering for water control structure: $]3,800 i ;2. ConsWction/earthwork: $10,000 j3. Weed Management: $1,000 i Phase2,2011 4. Vegetation Restontion $12,300 �Phase 3,2012($I43,075) ! 5. Siteutilities: $8,000 '6. Bituminous and concrete pavement and boardwalk: $130,075 i7. Electrical(parking Iot security lighting) $5,000 ;Phase 4,2013($47,500) ', I6. Vegetation removals($21,500) ' �7. Landscaping/vegetation restorations($26,000) Phase 4,2013 ($36,000) ; 8. Site fumishings(picnic shelter,tables,benches,signage etc.) ' �---- -- _ . _ __ 1 _ _ _ . _ _ _ _ -- - - - -- _ - __ 'Justi�caflon �� - --- -=-= :_ . _ ---------- -_ --- - --- -_ _. --- ------ _ _ #1 prionty of Park and Recreation Committee I Park is gateway to village center;connection to pedesVian trails,accessible to school. I _ _---------- - - -- - - - , Prior Expenditures 2011 2012 2013 2014 2015 Total � 24,800 Construction/Maintenance 12,300 143,075 47,500 15,000 217,875 Total EquipNehicles/Furnishings 21,000 21,000 Total 12,300 143,075 41,500 36,000 238,875 Prior Funding Sources 2011 2012 2013 2014 2015 Total 24,800 Grants/Donations 12,300 12,300 Total Park Improvement Fund 143,075 47,500 36,000 226,575 Total 12,300 143,075 47,500 36,000 238,875 � Draft for Publrc Hearing November 3,2010 � �r _ __ - . Project# PR-O02 Department Parks and Recreation Contact Park and Rec Committee Project Name wind in the Pines Park TyPe Improvement � Useful Life 20 years Category Park Improvement Priority C: Worthwhile I DCSC1ipUOri Total Project Cost: $17,800 �_ _ --- --- -_._.. ----- - -- ___ _ _ _ ___ __ . _ Site Survey and Boundary Markers-$4,800(2010) Signage/fumishings--$2,000(2011) Natural Resources Management Plan-- $]0,000(2013) � I __ _ _-- ----- __. Justitication i �Stairs/trail i provement nceded to allow u –-- _ . __-_ - - -- --- --- _ __.___------- ----, Second rio� of Park and Recreat�on Committee. I � se of steep trail without erosion and keep users from trespassing on private property. J Prior Expenditures 2011 2012 2013 2014 2015 Total 5,800 Planning/Design 10,000 10,000 Total EquipNehicles/Fumishings 2,000 2,000 Total 2,000 10,000 12,000 Prior Funding Sources 2011 2012 2013 2014 2015 Total 5,800 Park Improvement Fund 2,000 10,000 12,000 Total Total 2,000 10,000 12,000 -- _ _ _ _ _ Project# PR-007 Department Parks and Recreation Contact P''o�e��Ne"'e Lighted Ball Field Improvements--Infield I Type Maintenance _ _ -- ___ __- - - --- - Useful Life 20 years Category Park Improvement Priority C: Worthwhile I Total Project Cost: $0 � Description � —-- --- - — -- ___ _ _ _---- - --- ___ __ _ -- _-- - ---- --� IGrade and rebuild infield to correct dramage;grade and plant Vces behind west outfield feace.(Cost undetermined.) � ---------- --- — '�Justification - � , _ _ __ _ _ _ - ___ _ ____ IRequested by Scandia Softball Association. Expenditures 2011 2012 2013 2014 2015 Total Construction/Maintenance 0 0 Total 0 0 Funding Sources 2011 2012 2013 2014 2015 Total Other/TBD 0 0 Total 0 0 � Draft for Public Hearing November 3,2010 02 J f _ _ _ Project# PW-OOI Department Public Works Contact Engineer Project Name Street Paving TyPe lmprovement _ _ _ _--- - ---- - - - _ � Useful Life 20 years Category Road Paving Priority B:High priority DeSCrip6on Total Project Cost: $1,775,000 -— -- _=_ __- _-— -—--- -- - ----- --- - — --------- _ _ - iPave remaming approximately 5.5 miles of gravel roads(Pilar,Paris,Pennfield,Perkins; 185th,Oakgreen,Old Marine Trail.). Minimum of 20%of total cost �(portio�of bituminous)to be assessed to benefited property owners per policy. '51,775,000 Total cost over 2 years. IYear 1 (2012)($385,000) i -- Cuivert replacement$100,000 I -- Engineering/surveying/wetland permitting $250,000 -- Easement acquisition $35,000 'IYear2(2013) ($1,390,000) I� -- Engineering/Admin etc. 5300,000 �,-- Construction $1,070,000 �-- Financing costs $20,000 I - - - -- ___ Justification L __-- _-_,_ ---—�-= -- - -- - — — -- _ _ - _ ___ ._� r-- --- Policy to pave existmg gravel roads;decreased maintenance costs for pavement vs.gravel roads. Expenditures 2011 2012 2013 2014 2015 Total Planning/Design 250,000 300,000 550,000 Land Acquisition 35,000 35,000 Construction/Maintenance 100,000 1,070,000 1,170,000 Other 20,000 20,000 Total 385,000 1,390,000 1,775,000 Funding Sources 2011 2012 2013 2014 2015 Total � Debt Service Fund 385,000 1,390,000 1,775,000 Total 385,000 1,390,000 1,775,000 � DraJt jor Public Hearing November 3,2010 �� / -- Project# Pw-0�2 , Department Public Works Contact Engineer Project Name Street Maintenance Program ; Type Maintenance � Useful Lite Variable Category Road Reconstruction Priority A:Urgent,high priority I - - - Total Project Cost: $2,543,800 Description ' - - - -- - -- --- --- _- -- — --— ---- _ __ - -- - ---_ _------ ---- _---- --- ------- Ten-year rehab.Program including crack sealing and seal coat,reclaim and overlay,reconstruction,as recommended by 2008 Pavement Management Plan (2011- i ',2018,expenditures yet to be determined.) � --- --- ---- i Justification I -�_ _ - _- _ __=_---- -- ------------- -- ----� IMaintain investment in paved roadways. In later years,assumes new assessment policy allowing debt financing of significant portion of rehabilitation and reconstruction program. � Prior Expenditures 2011 2012 2013 2014 2015 Total 443,800 Constr�ction/Maintenance 300,000 600,000 600,000 600,000 2,100,000 Total Total 300,000 600,000 600,000 600,000 2,100,000 Prior Funding Sources 2011 2012 2013 2014 2015 Total 443,800 Debt Service Fund 350,000 350,000 350,000 1,050,000 Total General Fund 300,000 250,000 250,000 250,000 1,050,000 Totat 300,00o so0,000 600,000 600,000 2,100,000 r i , Project# Pw-��3 , Department Public Works Contact Engineer �Project Name Ozark Ave. Extension �, Type tv� _ _ _ _._ _---_ _ Useful Life 20 years Category Road Construction Priority C: Worthwhile �eSCriphOn I, Total Project Cost: $333,333 i_ —g__ ---- __- . g=J----- __ - - � �- ___---�--� _ - --_._- _ _ . _...___ _- -- -- -- ---, New street se ment from end of existin Ozark Ave.to CR 52 Oakhill 33 miles 2013 i IROW Acquisition,Construction all related improvements--$lmillion per mile. , May be partially assessed(?) ' Justification � � _ -- - ___ __ __ _ _ -—----------------- --- Expenditures 2011 2012 2013 2014 2015 Total Construction/Maintenance 333,333 333,333 Total 333,333 333,333 Funding Sources 2011 2012 2013 2014 2015 Total Capital Improvement Fund 333,333 333,333 Total 333,333 333,333 � Draft for Public Hearing November 3,2010 ��o --- - _ Project# PW-OOG Department Public Works Contact Morrison Project Name 1997 Ford 8000 Dump Truck w/Plow Replacement TyPe Replacement _ __ - - ----- - Useful Lite 12 Category EquipmenU Vehicles Priority N/A Description To[ai Project Cos[: 5384,000 _- - ---- -_ 1997 Ford 8000 Dump Truck w/Plow Replacement (201 l,2023) � _ _ _ _ __ Justification _ � ---- —--- _ - . - � - __ _ --- - _-- - _ --- -� �_ _ _ __ __ _ --- ._ _ __ � Expenditures 2011 2012 2013 2014 2015 Total Future EquipNehicles/Furnishings 192,000 192,000 192,000 Total 192�000 192,000 Total Funding Sources 2011 2012 2013 2014 2015 Total Future Equipment Replacement Fund 192,000 192,000 192,000 Total 192,000 192,000 Total -- ----- -- _ _ _ _ _ ___ _ _ � Project# Pw-0�7 I Department Public Works ; � Contact Morrison ,' p''o�e�t Ne"'e Tiger Ditch Rear Mower Replacement �I TyPe Replacement Usetul Life 8 Category EquipmenU Vehicles � Priority B:High priority DeSCripbOII Total Project Cosr $45,000 -- ---- _ _ _- — — - --- --- - _ _ _ _ _ _ LTiger Ditch Rear Mower Replacement (2011,2019,2027) _j - - - - -- - - - - - -- ------ ------ ------ ---- - - , ��Justificaaon =_= ---. _- -� _ ----- ----- ----- ---_ Useful life of aquipment. � Expenditures 2011 2012 2013 2014 2015 Total Future EquipNehicleslFumishings 15,000 15,000 30,000 Total 15,000 15,000 Total Funding Sources 2011 2012 2013 2014 2015 Total Future Equipment Replacement Fund 15,000 15,000 30,000 Tota! 15,000 15,000 Total � Drajt for Public Hearing Norember 3,2010 �� i ' Project# PW-009 Department Public Works Contsct Morrison Project Name 1999 JD-6410 Tractor Replacement Type Replacement � Usetul Life IS years Category EquipmenU Vehicles Priority N/A DeSClljlhOII Total Project Cost: $120,000 --- _-- --_ ---- - '--- - _ __ 1999 JD-6410 Tractor Replacement(2014,2029) � _-- -- -- I Justificaaon I�--__ — - - --------- -_ _ _--- - - ---- I Expenditures 2011 2012 2013 2014 2015 Total Future EquipNehicles/Furnishings 60,000 60,000 60,000 Total 60,000 60,000 Total Funding Sources 2011 2012 2013 2014 2015 Total Future Equipment Replacement Fund 60,000 60,000 60,000 Total 60,000 60,000 Total - _ _ _-- _ -- ---- __ _ , Project# PW-010 ! Department Public Works � Contact Morrison '' p�°�e�t Ne"'e 2002 Sterling Dump Truck w/Plow Replacement , TyPe Replacement _ _ __ _ _ Useful Life 12 � Category EquipmenU Vehicles Priority N/A � DCSC1iphOII , Total Project Cost: $368,000 __ —-- --_— ---_ - ---- ------ _ _ - ___ _ - --- _ _ - - -- - - - 2002 Sterling Dump Truck w/Plow Replacement(2014,2026) � __.— — - _ -- _ - - -- — -- - �us6fication . - _- j � , —• =-- - --- Expenditures 2011 2012 2013 2014 2015 Total Future EquipNehicles/Furnishings 184,000 184,000 184,000 Totat 184,000 184,00o Total Funding Sources 2011 2012 2013 2014 2015 Total Future Equipment Replacement Fund 184,000 184,000 184,000 Total 184,000 184,000 Total � Draft for Public Hearing November 3,20/0 a � , � -- _ _ _ _ Project# PW-014 �I Department Public Works i Contact : Project Name pickup w/Plow Replacement 1995 GMC I TyPe Replacement _ - - - - - _______ _ -_ _ _ � Useful Life 10 years Category EquipmenU Vehicles �-_ _ -- - ___ _ Priority B:High priority DCSCriPhOII Total Project Cost: , = — - = _ =- - _ -___ __ __ _ _ _, Replacement of 1995 GMC Pickup with Plow � — _ __ - -- ---- --- --- --- ----------- -------- r -- — —_ __ '� Justification ; . --__ -.:,-- -_- : _-_- -- ------ ----- -� iUseful life of equ�pment.. Used to plow small streets&cul-de-sacs Expenditures 2011 2012 2013 2014 2015 Total EquipNehicles/Furnishings 27,500 27,500 Total 2��500 27,500 Funding Sources 2011 2012 2013 2014 2015 Total Equipment Replacement Fund 27,500 27,500 Total 27,500 27,500 � � Draft for Public Hearing Novem6er 3,1010 ��i