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9.c) Vacancies on City Advisory Committees Meeting Date: 11/16/2010 Agenda Item: q C� �� City Council Agenda Report City of Scandia 14727 209�' St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider the process for making citizen appointments to fill upcoming vacancies on city advisory committees (Planning Commission, Park and Recreation Committee and Capital Improvements Committee.) Deadline/Timeline: Terms expire February 1, 2011. Background: • In the past, the city has advertised for applicants for committees and conducted interviews before making appointments. Advertising has usually begun in late November or early December, with interviews taking place in January. • The terms of 3 Park and Recreation Committee members (Alex Bildeaux, Matt Rasmussen and Mike Goeken)will expire on February 1, 2011. Mr. Rasmussen will seek reappointment,but Mr. Goeken will not. Mr. Bildeaux is undecided. Daniel Skupien recently resigned. The Committee currently has 6 members,but the ordinance establishing the Committee provides for 9 members. • Terms of all members of the Capital Improvements Committee run until February 1, 2013. In the past up to 4 citizens-at-large have been appointed to this Committee,but only 3 currently serve. The remaining members are drawn from the Council, Planning Commission, Park and Recreation Committee and staff. With turnover in these positions many new appointments will be necessary. • The term of office of one Planning Commissioner, Susan Rodsjo, will expire on February 1, 2011. • At the October 27 meeting, the Council interviewed several individuals for the City Council vacancy. Staff was directed to contact the candidates who were not chosen, to determine their interest in serving on a different committee. Steve Philippi was subsequently appointed to the Planning Commission. Moose Malmquist indicated that he is interested in serving on the Planning Commission, and Sue Rodsjo is interested in being reappointed to the Planning Commission. Peter Schwarz will continue with his Planning Commission term. Daniel Lee responded that he is interested in serving in some capacity but did Page 1 of 2 11/10/10 not indicate an interest in a particular committee. Tom Brambilla and Cynthia Boyce have not responded. Recommendation: I recommend that the Council determine whether to advertise for committee vacancies, and set a deadline for applications. Attachments/ • Committee Descriptions Materials provided: . Committee Rosters (Parks, Capital Improvements and Planning) Contact(s): Prepared by: Anne Hurlburt, Administrator (committee vacancies) Page 2 of 2 11/10/10 �� . t .`` �^.,�`.; � I : �� .�+��\i �� e,,) � SC.��►NDIA City Advisory Committees Planning Commission The Planning Commission consists of five members appointed by the Council for staggered terms of five years, expiring on January 31 st of each year. The Commission reviews land development applications for conformance to the City's Comprehensive Plan and Development Code, and makes recommendations to the Council. They also participate in developing long- range plans, and in revising and updating the codes and ordinances governing land use in the city. The Planning Commission meets on the first Tuesday of each month. Additional subcommittee and work sessions may also be scheduled. Commission members receive a small stipend ($250 per quarter.) Park and Recreallon Committee The Park and Recreation Advisory Committee consists of(up to) nine members appointed by the Council for staggered terms of five years, expiring on January 31 st of each year. The committee advises the Council in all matters relating to park and recreation programs and facilities. The committee meets the first Monday of each month. Committee members receive a small stipend ($60 per quarter.) Capital Imurovements Committee This committee will advise the city Council on the need for capital projects (such as road improvements,buildings and major equipment purchases.) The committee includes Council members, members of the Planning Commission and Parks Committee, citizens at large and key city staff. Members are appointed to 3-year terms. Updated November 17, 2009 CITY OF SCANDIA PARK AND RECREATION COMMITTEE Updated November 8, 2010 Member: Appointed: Term Expires: Alex Bildeaux Jr., Chair October 2006 February 1, 2011 21473 Manning Trail N., Scandia MN 55073 433-2121, thebildeauxs(�a,frontiernet.net Mike Goeken October 2006 February 1, 2011 19841 Orwell Ave N., Marine, MN 55047 433-3977 og eks(a�frontiernet.net Matt Rasmussen October 2006 February 1, 2011 12729 Lakamaga Tr. N., Marine, MN 55047 433-3545,mrasmussen(a�vahoo.com Joan Benner October 2007 February l, 2012 18410 Kirk Ave. N., Marine, MN 55047 433-3838 joanbenner(�a,emil rogram.com Tom Vogen February 2008 February 1, 2015 21621 Oldfield Ave. N., Scandia, MN 55073 January 2010 433-2737 loganvo e�n�a�,gmail.com Sally Swanson February 2009 February 1, 2014 14937 197th St N, Marine, MN 55047 433-3010 sis(a�kskpa.com Vacant February 1, 2015 Vacant February 1, 2014 Vacant February 1, 2013 City Council Representative: 5taff: Pete Crum Anne Hurlburt, City Administrator 15199 209th Street. a.hurlburt(a�ci.scandia.mn.us Scandia, MN 55073 433-2274 433-5034 Laurie Monson, Recreation Coordinator petecrum(�a,gmail.com l.monson(n�ci.scandia.mn.us Appointed January 2010 464-7106 CITY OF SCANDIA CAPITAL IMPROVEMENTS COMMITTEE Members to serve through February 1, 2013 CITY COUNCIL MEMBERS: Dolores Peterson, Councilmember(appointed Dennis Seefeldt, Mayor (appointed 1/20/09) February 20, 2007) 13809 Scandia Trail 21396 Olinda Trail North Scandia, MN 55073 Scandia, MN 55073 433-5999, Denn�(a�frontiernet.net 433-2229 PLANNING COMMISSION MEMBERS: Chris Ness (appointed 4/1/08): Christine Maefsky (appointed 4/1/08): 18440 Norell Ave. 12521 Mayberry Trail N. Marine, MN 55047 Scandia, MN 55073 433-5057, cness2001(c��yahoo.com 433-2684, Christine(a�poplarhillfarm.com PARKS AND RECREATION: Dan kupien (app nted 2/16/10) ��.J�� 1�.,,.�� f--��'.�' �=�` <%/ � 11939 andia rail Scandia, 55073 433-4 , da ' l.sku ien us.ul.com CITIZENS AT LARGE: Bill Havener (appointed February 20, 2007) Arden Johnson (appointed February 20, 2007) 23160 Oldfield Avenue 15521 Oakhill Road North Scandia, MN 55073 Scandia, MN 55073 433-2784,b5196(a�aol.com 433-2145 Mike Harnetty (appointed S/S/09) 21720 Pomroy Avenue North Scandia, MN 55073 433-4483 mike1130(a�frontiernet.net STAFF: Anne Hurlburt, City Administrator Jo Mo son, Public Works Supervisor 433-2274, a.hurlburt(a�ci.scandia.mn.us 651 097 (cell) Colleen Firkus, Treasurer Jim Finnegan, Fire Chief 433-2274, c.firkus(a�ci.scandia.mn.us 433-2225 scandiafire5191(c�frontiernet.net Updated 02/17/10 CITY OF SCANDIA PLANNING COMMISSION Updated November 8, 2010 Member• Appointed: Term Expires: Christine Maefsky, Chair February 20, 2007 February 1, 2012 12521 Mayberry Trail North Scandia, MN 55073 433-2684 christine(a��povlarhillfarm.com Peter Schwarz August 3, 1999 February 1, 2014 20969 Quadrant Avenue N. February 17, 2009 Scandia, MN 55073 433-2099 petschwa(a)msn.com Thomas Krinke, Vice Chair February 19, 2008 February 1, 2013 15510 215�' St. N. Scandia, MN 55073 433-2155 tkrinke�u,msn.com Susan Rodsjo February 19, 2008 February 1, 2011 21450 Pomroy Ave. N. Scandia, MN 55073 433-3917 Susan.rodsi o(�a,fontiernet.net Steven Philippi November 3, 2010 February 1, 2015 21813 Quarry Avenue N., PO Box 305 Scandia, MN 55073 433-4091 Steven-philipni(�a,vi aa.com