5.h) Staff Report-Safe Assure ContractSCANDIA
Staff RepoVt
Date of Meeting: September 16, 2014
To: City Council
From: Kristina Handt, City Administrator
Re: Safe Assure Contract
Background:
In 2009, Scandia joined with a group of other Washington County communities (Stillwater, Lake
Elmo, Marine on St. Croix, Scandia and Oak Park Heights) to work with SafeAssure on safety
policies, programs and training. After reviewing a number of options, this was found to be the most
economical and efficient approach to bringing the city into compliance with safety requirements
Since we entered into the contract, SafeAssure has provided drafts of all OSHA -required written
policies and programs, conducted mock OSHA inspections of city facilities and provided all required
training programs. They have assisted us with formation of our safety committee and we have
implemented their online MSDS program. We've made a great deal of progress toward OSHA
compliance, and seen some benefits from working with the group of communities.
Issue:
Should the City Council approve the Safe Assure Contract?
Proposal Details:
The contract runs from Oct. 1 -Sept. 30 each year. The language in the renewal contract is the same
as this year's contract.
Fiscal Impact:
The contract price for the next year is $3,087 which is the same as this year. There are sufficient
funds in the Admin Dept to cover this contract renewal.
Options:
1) Approve the contract
2) Amend the contract, then approve
3) Do not approve the contract
Recommendation:
Option 1.