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7.a Draft minutes of the 6-4-2018 PRC meeting City of Scandia Parks and Recreation Committee Monday, June 4, 2018 Members Present: Dustin Hegland (Vice Chair) Carol Schwinghammer, Dan Lee, and Cami Van Abel Members Absent: Terry Gorham (Chair) and Jim Schneider (City Council Representative) Staff Present: Judi Negus (Office Assistant) and Adam Hawkinson (Public Works Director) Vice Chair Hegland called the meeting to order at 7 p.m. PUBLIC FORUM The following members of the public appeared before the Committee in opposition to a proposed BMX bike park: Pete Weber (20045 Orwell Avenue No.) Mike Goeken (19841 Orwell Avenue No.) Jeff Buse (19940 Orwell Avenue No.) Suzanne Yoch (19800 Orwell Avenue No.) Tyler Pripps (14658 197th Street Court No.) Jim Herbert (20110 Orwell Avenue No.) Hannah Weber (21087 Olinda Trail No.) Input included there was no demand for a BMX track, a bad location for a BMX track, enjoying the serenity and wildlife in its current state, concern that the previous BMX bike track was not successful, a BMX track could attract nuisance, increased traffic flow, and liability and security concerns; in favor of leaving the parcel as is. APPROVAL OF AGENDA Motion by Lee, seconded by Schwinghammer, to approve the agenda. The motion carried 4-0. APPROVAL OF MINUTES Motion by Lee, seconded by Van Abel, to approve the May 7, 2018 minutes. The motion carried 4-0. REPORTS Chair Report Chair Gorham provided a written report. Gorham attended the May 15, 2018 City Council meeting. Gorham informed the City Council accepted Vinterfest donations of $1,044 to benefit the Wojtowicz skate park and $314.59 to benefit Lilleskogen. The City Council approved the Committee recommendation for advertising signage at the hockey rink. The Scandia-Marine Lions are considering taking over organizing Vinterfest, the annual community celebration. City Administrator Report Administrator Soltis provided a written report. The Scandia-Marine Lions surveyed the membership to identify Legacy projects, which included building a shelter at Lilleskogen and creating a playground June 4, 2018 Scandia Parks and Recreation Committee Page 2 of 3 near the shelter at Hay Lake. Committee members were asked to review the Lilleskogen park plan to make a recommendation on how to finish the areas between the sidewalks and the wetlands. Committee members agreed to postpone any recommendations until the wetlands are delineated. Soltis advised of the new shoreline ordinance, which will affect the placement of structures located at Lilleskogen in proximity to the wetlands. Committee members noted no significant changes in the financial reports. Hawkinson informed the part-time seasonal maintenance position has not yet been filled, which is reflected in the expenditure report. Public Works Director Report Hawkinson provided Committee members with the Public Works May 2018 activity report. Hawkinson reported increased signage at Wind in the Pines. Hawkinson is working with the contractor to schedule a pre-construction meeting before work will begin for the tennis court reconstruction project. Negus reported tennis camps begin next week with four registrations to date. OLD BUSINESS BMX Bike Track Negus shared written comments in opposition to the proposed track with Committee members. Standards for Benches and Plaques Hawkinson recommended benches vary on style based on the location and should be limited to 6 feet in length. Hawkinson provided options for several benches. Upon review of the Staff Report and the provided options, the Committee agreed the benches should vary in style. Hawkinson suggested there be a policy for benches and bench placement and agreed to provide a draft policy at the July 2, 2018 meeting. Committee members plan to develop a list of where benches might be located. Motion by Lee, seconded by Schwinghammer, to recommend the free-standing bench (Option A) be placed in park locations and the Butler Collection Bench (Option D) be placed in Village Center locations. The motion carried 4-0. Vinterfest Preliminary Planning Although the Committee is waiting to hear if the Scandia-Marine Lions will be organizing Vinterfest, it agreed on the importance of forming a Vinterfest Committee to include public volunteers. Van Abel offered to draft an article to be placed on the City’s Facebook page soliciting volunteers for a Vinterfest Committee. The article will define the responsibilities of Vinterfest Committee members. Recap of Park Tour/Review Park Priorities The Committee reviewed each of the parks potential recommendations listed on the Summary of Park System Plan spreadsheet and made the following priority determinations: Big Lake School Area - Postpone recommendations. Bone Lake Park (& Outlet) – Remove the recommendation for island removal and installation of utilities. Pursue a donation from the Department of Natural Resources for a fishing pier. June 4, 2018 Scandia Parks and Recreation Committee Page 3 of 3 Children’s T-Ball Field – Priority for bench replacement and adding a trail from Community Center to the field. Creamery Run – Postpone any recommendations. Leonard Wojtowicz Skate Park – Enlarge pleasure rink. Capital Improvement projects would include security enhancements, skateboard equipment replacement, and LED lighting. Lion’s Park at Hay Lake – Pursue installation of a water fountain and add sliding doors to the pavilion. Remove the recommendation to add a horse arena. Lighted Ball Field – Pursue installation of concrete surrounding bleachers and define the parking area with path to the portable toilets. Community Center – Additional pickle ball courts to the east of the current courts if demand warrants. Pursue horseshoe pits. Swedish Settler’s Monument – Light the flag, improve visibility, fix sign and repair fence, and improve demarcation of the park property. Wind in the Pines – Remove the recommendation for signage. (Completed.) Outlot D (Orwell Avenue) – Remove recommendation for BMX track. (Hay Lake Access) – Postpone recommendations. Lilleskogen – Postpone recommendations until wetlands are defined and setbacks determined. Operating Calendar Negus noted the calendar does not have any planned agenda items for July 2018. NEW BUSINESS Budget Preliminary Planning Committee members agreed to review the budget at its July 2, 2018 meeting. AGENDA FOR NEXT MEETING The proposed agenda for the Monday, July 2, 2018 meeting: 1. Budget 2. Review Bench Policy 3. Vinterfest Committee 4. Lilleskogen Recommendations ADJOURNMENT Motion by Lee, seconded by Van Abel, to adjourn the meeting. The motion carried 4-0. The meeting adjourned at 9:16 p.m. Respectfully submitted, Judi Negus Office Assistant