5.a)1) November 16, 2010 Regular Meeting .
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November 16, 2010
A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt
called the meeting to order at 7:00 p.m. Following the Pledge of Allegiance, roll call was taken.
The following council members were present: Council members Connie Amos, Pete Crum, Chris
Ness, Dolores Peterson and Mayor Dennis Seefeldt. Staff present: City Administrator Anne
Hurlburt, City Attorney Dave Hebert, Building Official/Maintenance Supervisor Steve Thorp, ;
Police Deputy Chris Majeski, Treasurer Colleen Firkus and Deputy Clerk Brenda Eklund. '
APPROVAL OF AGENDA
Peterson, second by Ness, moved to approve the agenda as presented. The motion carried
5-0.
APPROVAL OF CONSENT AGENDA
The following consent agenda was presented:
a) Minutes
1) October 19, 2010 Regular Meeting
2) October 27, 2010 Special Meeting
3) November 3, 2010 Meeting with Planning Commission
4) November 9, 2010 Special Meeting
b) Treasurer's Report
Beginning Balance 10/O1/10 $1,668,082.88
Receipts + 102,121.52
Expenditures 62,752.69
Payroll 30,297.99 - 93,050.68
Adjustments: Safe Deposit Box charge - 35.00
Drafted 9/24, but in 10/19/10 batch 404.46
Ending Balance 10/31/10 $ 1,677,523.18
c) Payment of Vouchers
d) 2011 Tobacco License Renewal, AJL Enterprises dba Scandia Olde Towne Liquor
e) 2011 Liquor License Renewal, AJL Enterprises, Inc. dba Scandia Olde Towne Liquor
(Off-Sale)
fl Agreement for Subsurface Sewage Treatment System Inspection Services with
Washington County
g) Special Event Permit for Scandia Clinic Grand Opening (November 20, 2010)
Crum, second by Ness, moved to approve the Consent Agenda as presented. The motion
carried 5-0.
PARK AND RECREATION COMMITTEE
Park and Recreation Committee Chair Alex Bildeaux reported that the committee is working on
the Vinterfest event, and will be planning some new activities this year. Vinterfest, an annual
event, will be held on February 5, 2011.
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November 16, 2010
Scandia City Council
Page 3 of 4
Crum, second by Peterson, moved to renew insurance coverage with LMCIT for 2011 and
retain the $500 per claim deductible. The motion carried 4-1,with Ness opposed to the
motion.
EXTENSION OF AGREEMENT WITH JOSEPH AND AMY CHILDERS, 10861
MAYBERRY TRAIL, TO ALLOW SECONDARY RESIDENCE
In 2005, a second residence was constructed on Joseph and Amy Childer's property, 10861
Mayberry Trail, in violation of the Development Code. The Township and the property owner
entered into an agreement which allowed them to retain the structure as a residence for an elderly
family member up to 5 years. The agreement period ends on December 6, 2010. Mr. and Mrs.
Childers have asked that the city extend the agreement to allow the residence to be occupied for
up to ten years or the death of their mother, whichever occurs first. Upon the agreement's end,
the property must be brought into compliance by disconnecting the dwelling from the septic
system.
Staff recommended that an extension of the agreement appears to be the proper procedure. ,
Peterson, second by Seefeldt, moved to extend the agreement between the City and Amy
and Joseph Childers to allow a secondary residence at 10861 Mayberry Trail for up to ten
years with the following conditions:
1. that the City Attorney be directed to prepare a new agreement to be recorded at
Washington County, specifying the terms of the extension. The terms should
include continuation of the $S,OOO letter of credit to guarantee disconnection of the
dwelling from the sewer system and conversion of the structure to a conforming use
(and accessory building) at the end of the time limit,when the family member
ceasing to occupy the dwelling or upon sale of the property,whichever occurs first;
and
2. that the Childers shall be required to pay the city's costs for preparing and
recording the new agreement; and
3. that the Mayor and Administrator/Clerk be authorized to sign the agreement on
behalf of the City.
The motion carried 4-1, with Amos opposed to the motion.
VACANCIES ON CITY ADVISORY COMMITTEES
Terms on several city advisory committees will be expiring on February 1, 2011. Council
discussed the process of advertising and interviewing candidates. Staff was directed to advertise
for openings on the Park and Recreation Committee, Capital Improvements Committee and
Planning Commission, as well as nominees for watershed board positions and the cable
television commission. Applications will be accepted until December 30, with interviews to be
held sometime in January.
Peterson, second by Seefeldt, moved to authorize staff to advertise for applicants to fill
vacancies on several city advisory committees and commissions. The motion carried 5-0.