5.d) Set Work Session on 2008 Audit and Financial Statements � �
Meeting Date: 5/5/2009
Agenda Item: �,-- d�
City Council Agenda Report
City of Scandia
14727 209`h St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider scheduling a special Council meeting for a work session to
review the 2008 Audit and Financial Statements, and potentially
schedule other budget-related meetings.
Deadline/ Timeline: N/A
Background: • At the Apri121 meeting, Council Member Lindell requested that
the city schedule a work session for a more thorough review of the
2008 audit and financial statements,perhaps during the month of
July. Representatives of LarsonAllen, the city's auditors, would
be invited to this session.
• Typically the City Council also holds 2 or 3 work sessions in late
July through August to work on the upcoming year's budget. The
City will be required to certify the 2010 preliminary tax levy by
September i 5.
• As input to the budget meetings, the city's Capital Improvement
Plan (CIP) Committee will need to hold 2 or 3 meetings. These
are yet to be scheduled.
Recommendation: I recommend that the Council review the calendar and choose a date
for the audit work session, and if possible, for budget work sessions
and possibly CIP Committee meetings. One option would be to hold
the audit discussion as part of the first 2010 budget meeting.
Coordinating meetings may become more difficult in the summer
months and members may be making vacation plans. There are also
other committee(the TDR Committee and Design Committee) that
will need to schedule their meetings, so this would be a good time to
start firming up the summer calendar.
Attachments/ • Calendar, May through August 2009
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(audit work session)
Page 1 of l
04/27/09
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