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3. Draft minutes of the June 5, 2018 Planning Commission meetingJune 5, 2018 The Scandia Planning Commission held their regular monthly meeting on the above date. The following were in attendance: Commissioners Jan Hogle, Travis Loeffler and Tom Noyes. Absent: Commission Chair Dan Squyres and Commissioner Greg Amundson. Staff present: City Planner Sherri Buss, City Administrator Neil Soltis and Deputy Clerk Brenda Eklund. Council member Chris Ness was also in attendance. Vice Chair Hogle called the meeting to order at 7:00 p.m. APPROVAL OF AGENDA, MINUTES Commissioner Hogle added a discussion of the landscaping at the Scandia Trail solar installation to the agenda as Agenda Item 6.b). Loffler, seconded by Noyes, moved to approve the agenda as amended. The motion carried 3-0. Loffler, seconded by Noyes, moved to approve the May 1, 2018 meeting minutes as presented. The motion carried 3-0. PUBLIC HEARING: VARIANCES FOR CONSTRUCTION OF A NEW HOME AT 13424 182ND STREET NORTH. JIM AND BARB RIEHLE, APPLICANTS. (PC RESOL UTION NO. 06-05-18-01) Jim and Barb Reihle are proposing to build a new home on a vacant parcel at 13424 182nd Street, a 0.3 -acre lot within the Shoreland Overlay District of Big Marine Lake. The entire parcel is located within a bluff area on slopes greater than 18'. Planner Buss described the variances needed from the required setbacks from the road right-of-way and the bluff line for the home and well. Washington County also requires variances for the size and location of the proposed septic system. Buss provided the following chart identifying the proposed setbacks: Structure OHWL Setback Required Bluff ROW Setback Setback Required Required Side Setback Setback Proposed Building 100' 100' Building 30' 0' Building 40' 17' Building 10' 10.3 and 12.3' Septic System 75' 75' Septic System 30' 0' Septic System 40' 55' Septic System 10' 10' Well 40' 5' Planner Buss explained that the applicants have located the house and septic system as close to the road as possible to meet the required 100' structure and 75' septic setbacks from the Ordinary High Water Level of the lake. Proposed impervious cover is calculated to be 16.3%, which meets the requirement of the ordinance not to exceed 25%. June 5, 2018 Scandia Planning Commission Page 2 of 6 Buss concluded her review with a recommendation to approve the request with findings and eleven conditions written into a resolution. Findings detailed that the request is the minimum action required to develop a residential use of the property, with practical difficulties that are unique to the property. The proposal meets the goals of the Comp Plan to protect the lake and preserve steep slopes with conditions that a detailed grading plan be approved by the City Engineer for stormwater management and protection of the slopes. The Engineer provided conditions specific to drainage and erosion control measures. A permit for the septic and well must also be obtained prior to issuing a building permit, with a Watershed District permit being necessary as well. Vice Chair Hogle opened the public hearing at 7:16 p.m. Joe Matt, 13440182nd Street, explained that his septic tank is located 5' from their shared property line, which provides for a 15' separation between the septic systems, and asked if there could be any leeway to move their drainfield to provide a greater separation distance. Planner Buss advised that he contact County staff with that question as they will be reviewing the septic permit to locate the system in soils that will work. Maria Hinz, 13000182nd Street, said that the applicants' hardship is that they bought a property that is unbuildable. They are squeezing this house on a small lot which is unrealistic. She said the list of exceptions to the rules being made for this is outrageous. Bob Ten Eyck, 13500182nd Street, said his concern is with parking in driveways so close to the street. The street is narrow and adding more cars will continue to clutter the roadway. He asked if a condition on parking can be added. Administrator Soltis explained that storage is allowed between the house and roadway on lakeshore properties. Commissioner Loffler stated that exterior storage is a city ordinance and to contact the city or police with concerns. Jim Dickens, 13350182nd Street, said most property owners have had to jump through hoops with many restraints to seek a variance and were told they could not build septic systems near the lakeside, or structures near the road, and now the city is allowing this house to be built with many exceptions. He said the drainfield should be moved further away from the lake. He said there is a lot of frustration in the neighborhood and they are trying to understand why this is being allowed. Sue Dickens, 13350182nd Street, said she is not opposed to variances, but these are not little and she is concerned about the inconsistencies in granting variances because there are so many property owners on the street who would have placed their garages closer to the road if allowed. Planner Buss described the criteria in reviewing each application for a variance on a case by case basis. The state changed the language in the process for considering a variance request from "hardship" to "practical difficulty" ten years ago. In this instance the house and septic are as far from the lake as possible for protection of the lake which is the first priority to consider. Kim Dupre, 17835 Norell Avenue, said that the well will be located awfully close to the road, and asked if there is concern about groundwater contamination such as salt and oil entering this well and then contaminating all the other wells because they all share the groundwater. Planner Buss June 5, 2018 Scandia Planning Commission Page 3 of 6 said the applicants need to obtain the well permit from the state health department, and if not approved, then they cannot build on the property. Buss said it is unknown if there is a confining layer that would protect the groundwater, or if the wells are in the same layer. Administrator Soltis explained that the well is 5' from the property line but at least 30' from the edge of the pavement. There were no further comments, and Vice Chair Hogle closed the public hearing at 7:50 p.m. Hogle said there is frustration among the neighbors and asked Planner Buss to explain definitions of non -conforming and non -buildable lots. Buss said that when the lot was created it met the minimum requirements to be a buildable lot but does not meet current ordinance standards for development. This defines it as a legal non -conforming lot. State law says that property owners have a right to develop a single-family home on legal non -conforming properties by meeting the practical difficulties criteria in the variance process. Buss said it's up to the City to determine each request on a case by case basis, with priority given to protection of water and then meeting the sideyard setback to minimize impacts to neighboring properties. To deny a variance, strong findings must be proven to hold in court. Buss reviewed the staff report with an analysis of each of the practical difficulty criteria. In this application, the engineer provided conditions to protect the habitat and vegetation of the bluff which must be reviewed in a detailed grading plan for stormwater and erosion control. Commissioner Noyes stated that the septic tanks are enclosed and the issue of separation distance should not be a concern. Noyes said that he is bothered that so many variances are being granted for these small lots. Commissioner Hogle remarked that once required setbacks are accounted for on this lot, there is no room for a house to be built. Planner Buss explained that there is not a physical reason for an inability to reduce some the setbacks. Noyes, seconded by Loffler, moved to approve PC Resolution No. 06-05-18-01, Approving a Variance for 13424 182"d Street as presented. The motion carried 3-0. The recommendation to approve the variance will be presented to the City Council at their June 19, 2018 meeting. PUBLIC HEARING: AMENDED CONDITIONAL USE PERMIT AT BIG MARINE LAKE STORE, 19261 MANNING TRAIL NORTH. PATIRCK REICHERTS, APPLICANT. Patrick Reicherts, owner of the Big Marine Lake Store at 19261 Manning Trail North, requested an amendment to an existing Conditional Use Permit to expand the current operation of the convenience/gasoline store, liquor store and office space. In May 2017, Reicherts was approved to add a 90 -seat restaurant and hotel use with up to 5 hotel units. Before plans for this expansion proceed, Reicherts has requested an amended CUP to allow up to 16 hotel units with a proposed new patio area and 4' wall on the west side of the building where the existing driveway is located. June 5, 2018 Scandia Planning Commission Page 4 of 6 Planner Buss described the application and stated the use is allowed in this Rural Commercial District and is consistent with the goals of the Comp Plan as long as the architectural design guidelines are followed and the septic design is adequate for the size of the hotel and restaurant use. Buss said the issue is the County right-of-way on Manning Trail. A more accurate survey showing the County's existing easement must be reviewed to determine if the patio and wall are encroaching into the easement. The historic building is non -conforming to the road and sideyard setbacks, and the County has replied that they would not approve increasing the non -conformity. Buss recommended that the application be tabled to allow time for the applicant to submit a revised survey showing the relationship of the proposed structures to the County easement. The City Engineer provided comments on the required parking lot design. The use requires 65 parking spaces which was shown on the site plan but did not indicate curb and gutter. The Engineer also noted that some of the spaces may not be usable with the placement of the islands in the lot. The applicant should address the Engineer's request in addition to providing more information on landscaping, screening, lighting and grading plans that meet ordinance requirements. A septic permit must be approved by the County for a high-strength wastewater treatment system and include a secondary area for long-term treatment. Buss stated that the application meets criteria for approval with conditions so that the use will not have impacts to adjacent properties, however the County requested it be tabled for more information. Vice Chair Hogle opened the public hearing at 8:33 p.m. Applicant Pat Reicherts, 11133 189th Street, addressed the letter from the County and said that moving the business sign out of the County right-of-way could have potential traffic impacts as drivers suddenly brake along Manning Trail to read it from such a distance. Reicherts described the pervious pavers he plans to use for the patio surrounded by a 4' wall with a sound reducing glass component above that. He said that he is working with the architect and surveyor to have updated plans ready by next week and is concerned that tabling the review will delay his plans to start construction and add to his costs. He said he is open to reducing the number of hotel units to conform to fitting the septic system and parking on the site, but would like to know if he can at least proceed with the proposal that he presented as a starting point. There were no further comments and Vice Chair Hogle closed the hearing at 8:39 p.m. Commissioner Loffler stated that one year has passed since the restaurant/hotel use was approved and they haven't seen any progress on this in 12 months. They must be deliberate about this review and take the time to do it right. Screening is a contentious issue with the adjacent property owner, and this plan shows no screening on the north side, a missing expectation. The uncertainty regarding the road setback with the patio addition is critical and the number of units in this space is a big change. Loffler said many things ripple down from this decision point and is in favor of tabling because there are too many hypotheticals in the plan. Commissioner Hogle said that they did not have a good recommendation from the Engineer. Planner Buss added that elevations are required to determine if curbs are needed in the parking lot. June 5, 2018 Scandia Planning Commission Page 5 of 6 Hogle added that there are many reasons to table the review at this point — a full Commission is not present this evening, not knowing what the Engineer thinks without appropriate plans to review, and the County needs a more accurate survey to determine the right-of-way easement. They cannot put proper conditions on the permit without more information. Loffler made a motion to table the review. Reicherts explained that there are costs to draw up plans, and he would like to know if 16 units could be allowed. Planner Buss replied that if the ordinance requirements for the septic, parking, grading, landscaping, screening and other criteria can be met, the city cannot deny the application, but they cannot tell at this point based on the submission. In answer to a question if the patio is considered landscaping that could be closer to the road, Buss defined the wall as a structure because it is permanently anchored into the ground and the County questioned if it is within the easement. Hogle seconded the above motion and discussion continued. Commissioner Noyes said that Reicherts should be given direction. Commissioner Loffler said he is uncertain that a 3 -story building would look acceptable. Commisioner Hogle said that it would not be out of character if the Comp Plan develops as intended to expand this area to more commercial uses. Planner Buss listed the items needed from Reicherts to continue the review: a survey showing the County easement area and an improved stormwater management plan to the City Engineer. Hogle called for a vote on the Loffler/Hogle motion. The motion to table the review carried 3-0. DISCUSSION ON ORDINANCE AMENDMENTS TO LIVESTOCK OPERATIONS AND ACCESSORY STRUCTURES Planner Buss prepared a report for consideration to allow chickens on small lots and to amend the minimum setbacks for keeping livestock. Commissioner Hogle noted that guinea fowl should be prohibited on small lots because of their disruptive noises. Due to the lateness of the meeting, the following motion was made: Loffler, seconded by Noyes, moved to table the ordinance discussion to a future meeting. The motion carried 3-0. SCANDIA TRAIL SOLAR FARM LANDSCAPING Commissioner Hogle described the dead and dying spruce trees and landscaping that was installed late last year for the solar garden at 11480 Scandia Trail. Administrator Soltis explained that the City holds a landscaping escrow and that the trees must be healthy for at least 2 years. The solar site owner will need to replace the trees that have died. ADJOURNMENT Noyes, seconded by Loffler, moved to adjourn the meeting. June 5, 2018 Scandia Planning Commission Page 6 of 6 The meeting adjourned at 9:02 p.m. Respectfully submitted, Brenda Eklund Deputy Clerk