8.c) City Engineer Meeting Date: 6/19/09
Agenda Item: �� c
J
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider authorizing the City Engineer to prepare plans and
specifications for the 2009 Crack Seal Project.
Deadline/ Timeline: N/A
Background: • The Pavement Management Plan (PMP) recommends preventative
maintenance (seal coating and crack filling) for City streets with a
PASER (Pavement Surface Evaluation and Rating) system rating
of 7 and higher. When the plan was reviewed with the Capital
Improvements Committee in 2008, they recommended crack-
sealing as a cost-effective strategy to maintain and extend the life
of the city's paved streets.
� The 2009 budget for contractual road maintenance is $204,000.
Recent budget discussions have indicated it may be necessary to
reduce this amount by$20,000, so $184,000 would be available.
After considering costs incurred for dust control, striping and
reserving funds for several small patching projects, staff
recommends allocating $165,000 for crack sealing.
• The City Engineer has prepared a list of streets meeting the rating
criteria(see attached memo) that would be the priority for crack
sealing in 2009. The Engineer has estimated construction costs to
be in the amount of$164,000. Additional streets could be added if
actual costs are less than the estimate.
• The streets recommended for this project total approximately 12.5
miles, 17.5%of the city's paved streets. They represent
approximately 45%of city streets with PASER ratings of 7 to 8.
Recommendation: I recommend that you authorize the Engineer to prepare plans and
specifications for the 2009 Crack Sealing Project, with a total budget
of$165,000.
Attachments/ • Letter from City Engineer, Paul Hornby dated June 9, 2009
Materials provided:
Contact(s): Paul Hornby, PE
Prepared by: Anne Hurlburt, Administrator
(2009 crack sea]project)
Page 1 of 1
06/10/09
2335 Hghway 36 W
St.Paul,MN 55113
TeI651-636-a600
Fax 651-636-1311
www.bonestroo.com
June 9, 2009 �Bonestroo
Ms. Anne Hurlburt, Administrator
City of Scandia
14727 209th Street North
Scandia, Minnesota 55073
Re: 2009 Crack Seal Project
City of Scandia
Bonestroo File No.: 568-0900-0
Dear Ms. Hurlburt:
As part of the Pavement Management Plan (PMP) maintenance, we have prepared a list of
streets for inclusion in the 2009 Crack Seal Project, as discussed with City stafF. The identified
streets have Paser System ratings of 7 and 8, consistent with the PMP recommendations to
maintain the streets that are in good condition as a priority, The project includes the following
streets:
181st St N 182nd St N to West 1,400 22
182nd St N Norell Ave to West End 4,600 22
185th St N Manning Trl to Kirk Ave N 1,300 20
185th St N Manning Trl N to Langley Ave 2,200 24
186th St N 185th St N to North 600 18
187th St N Langley Ave N to Layton Ct N 250 20
188th St N Norell Ave to Newgate Ave 3,700 22
189th St N Langley Ave N to Layton Ave N 650 20
195th St N CSAH 3 to Newgate 2,700 24
213th St N Oren Ave N to east end 450 18
220th St N Olinda Trl N to Hwy 95 7,000 22
240th St. N. CSAH 3 to Penrose 3,400 24
240th St TH 95 to Penrose 5,300 24
Lakamaga Trl Newgate Ave to Maxwell Ave 5,950 22
Lamar Ave N 185th St N to North 1,050 18
Layton Ave N Larkspur Ave N to 187th St N 2,750 20
Newgate Ave N 188th St N to 195th St N 2,750 22
Norell Ave N 185th St N to South End 1,500 18
Norell Ave N 185th St to 188th St. 800 22
Paris Ave. (Hillshade) 2700' north of Pilar to East end 900 24
Parrish Rd TH 97 to CSAH 3 4,500 22
Peabody Trl N 220th St N to North 2,600 22
Pomroy Ave 240th St to South End 1,600 20
Pomroy Ave N 220th St N to Scandia Trl 4,000 22
/
City of Scandia Page I
ZOb9 Crack Seal Project June 9,2009
197th St N Orwell Ave N to East 1,�00 22
199th St. Ct. 199th St. to North End 800 24
199th St. N. 197th St. to Oxboro Ave 2,100 24
The estimated project construction cost is $164,000. During construction, it may be determined
that the construction cost will be short of the estimated project costs and the City may want to
consider addition of the following streets:
Additional Streets -
Novak Ave N Hwy 97 to North End 1,300 24
Oren Ave N Hwy 97 to North 1,300 18
Ozark Ave N TH 97 to 209th St N 1,800 24
Ozark Ct N Ozark Ave N to West End 950 24
At this time, we request that the City Council authorize the Engineer to prepare Plans and
Specifications for the 2009 Crack Seal Project and authorize Advertisement for Bids.
Please do not hesitate to contact me with any questions or mmments you may regarding this
project.
Sincerely,
BONESTROO
Paul Homby, P.E.
City Engineer
(651) 967-4625
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Ms. Heather Lott
Minnesota Department of Transportation
Metropolitan District Traffic Signing and Striping
1500 West County Road B2
Roseville, MN 551 13
Re: TH 97 and Oakhill Road Intersection
City of Scandia, Minnesota
Dear Ms. Lott;
The City of Scandia has recently reviewed the southbound approach of Oakhill Road to
TH 97 to review sight lines to the stop condition at the intersection. Oakhill Road is a
statutory 55 mph rural roadway that extends north and west of TH 97 near the downtown
area of the City. The Oakhill Road southbound approach is skewed and curves to the
south (right) at the intersection. The southbound approach has a posted "Stop Ahead"
sign and a "Stop" sign at the Trunk Highway.
The southbound approach has had some instances of vehicles running through the
intersection. The addition of a new Stop sign on the northbound side of the roadway
facing southbound traffic may improve motorist sightlines and visual target of the stop
location.
The City reyuests Mn/DOT review the condition and if warranted, place a new stop sign
on the northbound side of Oakhill Road facing southbound traffic. The City realizes
Oakhill Road is a City street, but is mindful of placing signs within Mn/DOT rights of
way. If preferred, City staff would be available to place the sign if approved by
Mn/DOT.
If you have questions or would like to discuss this further, please contact me at 651-433-
2274 or our consulting City Engineer, Paul Hornby at 651-967-4625.
Thank you for your consideration of this issue.
Sincerely,
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