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5.h) Park User Permit, Scandia Marine Lions, Taco Daze
. + Meeting Date: 7/21/2009 Agenda Item: . . � , � C�ty Counc�l Agenda Report City of Scandia 14727 209`h St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider approving a Park User Permit for the Scandia Marine Lions Club for the Taco Daze event on September 12, 2009. Deadline/ Timeline: N/A _ Background: • The Annual Taco Daze event will be held on September 11 & 12, 2009. The events schedule is expected to be similar to last year, but has not yet been finalized. • T'he Park User Permit is required for the activities taking place on the Community Center grounds. Council approval is needed because this event is expected to draw over 100 people. • A separate park user permit has been requested for the Fire Relief Association's Fun Run. Permits and licenses for the Friday night activities at the Lighted Ball Field will also be separate, as will the Boy Scouts' reservation for the taco feed in the Community Center. • Events planned for the Community Center grounds are the flag raising ceremony, art fair/ farmers market, games, dodge ball tournament, cheese curds sales and live outdoor music. Most activities at the Community Center will end at approximately 5:00 p.m. Recommendation: Staffrecommends that the following conditions be attached to the permit: 1. All food service shall meet any applicable requirements of the Washington County Health Department. 2. Adequate portable toilet facilities shall be provided on the community center grounds. 3. The location of any tents, stakes, signs etc. shall be approved in advance by the City's Public Works Supervisor. Event organizers shall request any utility locates that may be required. 4. Any vendors present on the site shall possess a sales and use tax permit if required by Minnesota law. 5. The Lions shall provide trash containers and remove and properly dispose of all waste. 6. The Lions shall provide the City with a certificate of insurance and name the City of Scandia as an additional insured. Page 1 of 2 07/17/09 r , Attachments/ • 2008 Taco Daze Schedule Materials provided: • Park User Permit Application ContaCt(s): Bill Jabas, Scandia Marine Lions Club (651 433-4826 Prepared by: Anne Hurlburt, Administrator (lions park use permit for taco daze) Page 2 of 2 07/17/09 - _ - - �.._ ��.� ���:� �' - . � .: : . : .�� . -- - - _ -� - , �= . . - � - � - -. . - - ;�; - - -. .. � - - i � . . _ c • r =...r� .. -r' - - -•._.-. gl � � � ��� . _ ' - ��ca�ion � . _ �, ����nt Ti�ne� � � _ . . . m . _ . _ _ . . . . � ������ � . - - . _ . - :. . - .� _- . - � .� .B eer and�Food.Garden _ . " -.� _ S p.m. • _ ,� � Meister's E ar&Crrill� . � � � :� -_ . . :... 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',�r �' /�' +d'y�, �, ��� �'''"' ..,� � ���TDIA � 1 d727 2o9'h Sareer Nonh -Scctndia,Minnesola 53073 (6S1)933-2274 ww�cl.scaadia.mn.us Pax1� User Perr.�it - , Type of ke�mit Requested (Ch�ck a�l that Apply): " Extenaion of Park Hours �i�ection of Structuz�es � Sale of Articaes _ Signs/Placards �Gatt�ering> 100 Peaple�`' Discharge of Fireworks*"` '"*I�equire City Council Approval . ,, - ��2�,�Z ��7 ad'' { I ,I' I'a-,.� �� �C�/� �, r�/��r��.� ��' � �t�"�- �Z !� rr��1� .d� .'�1,� I�Fhone: �►s.r� ��� - -� , � � L� �3 6.� � G.t �t �/ /�,� N Street Address: ` � f LP f'� rf"'rC�E-nnail: � � A/� („°'�n'\. � City!State/Zip: ��'�-/z' C G.. N ����� . �� Date{s)of F.vent/Use:��_ ��[� '� `� �" `� r Desczaptivn of Use(including approxiinate number of people): ',.., ! ���d ��.�,�.. � ,e , � ! � �� �'`�-" � � a-��-, �.-� �. .� � � �� � C� �� � � � �-0 . � � �, W �� r � � � Q� � { � . . � ,�H,� �� �H�+��T n�� g�:rti 60�z-9ti—�fit Ackt�owledgem�nb S�g�ature: I hereby ackr�owledge receept o,f a copy o�this application form and Ordxnance No. ]1 S,Establishing Rules and Regul.ations far Scandia Farks, and agree to abide by the ordinatace and any Qther conditions that the City af Scandia may place upon issuance of this pe�mit. Si na � Date:� � �! , Candit�dns of Approval; Ci Re z�esentative Si ature: Date: 2 ,,,� � ,� vu�,��T n��, gs:tri 60��-9Z-��r