5.i) Park User Permit, Scandia Fire Relief Association, Taco Daze 5 K Race . �
Meeting Date: 7/21/2009
Agenda Item: � �
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City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider a request from the Scandia Fire Relief for a park user permit
a SK race and 1 K Children's Fun Run to be held during Taco Daze on
Saturday, September 12, 2009
Deadline/ Timeline: N/A
Background: • The Fire Relief Association's Fun Run/Walk would start at the
south ball field (on CR 3, south of the ice rink/Community
Center.) Registration starts at 7:00 a.m. The Fun Run(13 and
under) starts at 8:00 a.m. All activities are expected to conclude
by 11:30 a.m.
• The Fun Run will start south of the ball field, at 205`h St., go north
to Oakhill, turn east down the hill and end at or near Meister's Bar
and Grill. The SK will also start at 205`� St., go south to 202"d St.,
east to Odell, continuing on 197`h St. to Oxboro, then to Oakhill.
The finish will be at or near the T-ball field near Meister's. All
after race activities will be at Meister's.
• The race may attract 75 to 200 participants. Because the event is
expected to draw over 100 people, Council approval of the park
user permits is required.
Staff comments/ Staffrecommends that the following conditions be attached to the
Recommendation: permit, which are similar to those used for the PTO's fun run in May:
1. Organizers shall coordinate their route, and follow any
recommendations for traffic control during the event, with the
Washington County Sheriffls Department.
2. Adequate portable toilet facilities shall be provided at the race
start and finish.
3. The location of any tents, stakes, signs etc. shall be approved
in advance by the City's Public Works Supervisor. Event
organizers shall request any utility locates that may be
required.
4. Event organizers shall provide trash containers and remove
and properly dispose of all waste on the day of the event.
Page 1 of 2
07/17/09
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Attachments/ • Park User Permit Application
Materials provided: . Letter dated June 16, 2009 from Jeff Biebl
Contact(s): Jeff Biebl, Scandia Fire Relief Association
(651 433-5694)
Prepared by: Anne Hurlburt, Administrator
(fire relief park permit taco daze run)
Page 2 of 2
07/17/09
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SCANDIA
14727 209`h Stree�North
Scandia,Minnesota 55073
(651)433-2274 www.ci.scandia.mn.us
Park User Permit y
Type of Permit Requested (Check all that Apply):
Extension of Park Hours Erection of Structures Sale of Articles
� Signs/Placards � Gathering> 100 People** Discharge of Fireworks**
**Require City Council Approval
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Acknowledgement/Signature:
I hereby acknowledge receipt of a copy of this application form and Ordinance No. 115, Establishing Rules and
Regulations for Scandia Parks,and agree to abide by the ordinance and any other conditions that the City of
Scandia may place upon issuance of this permit.
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Conditions of Approval:
Ci R resentative Si nature: Date:
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June 16, 2009
Dear City Council Members,
My name is Jeff Biebl; I am resident of Scandia and a member of the Scandia Fire
Department. I have been tasked with the responsibility/pleasure of organizing an event
that will benefit the Fire Department, Scandia—Marine Lions, as well as the whole
community. The event is the first annual Scandia Fire Department Relief Association
Fun Run/Walk to be held September 12,2009. Having been a part of Taco Daze in the
past few years, I understand that all of the special events surrounding this day requires a
lot of planning. That being said, I am providing this information to you for your review.
• What: SK(certified)and 1K fun run
� Location/Route: Registration and start location would be at or near the ball field on
the east side of County Road 3 (CR-3),just past the Community Center skating rink.
The remainder of the route would be very similar to the route used by organizers of
the Scandia PTO Fun Run, with the race ending at or near the children's t-ball field
on Oakhill Road.
• Time: Registration would be one hour before the race at the ballfield on CR-3. We
are hoping to have all race activities wrapped up no later than 11:30 am.
• I have spoken with the owners of Meisters and have worked out final details. We will
be using their stage/parking lot for after- race activities.
� Members from the Scandia Fire Department would be providing many volunteers to
include rescue/EMS personnel, along with route volunteers and watering station(s).
This is just a snapshot of some of the details that are involved with this event, and by no
means is an e�austive list. Thank you in advance for your consideration. I am available
if you have any other questions or concerns. �
Cordially,
Jeff Biebl
433-5694