8.f)2) 2010 Municipal Contribution to Fire Relief Association . y
Meeting Date: 7/21/2009
Agenda Item: r� l
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I
City Council Agenda Report
City of Scandia
14727 209`h St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive a report on the 2010 required municipal contribution to the
Scandia Fire Relief Association.
Deadline/ Timeline: N/A
Background: • Annually, the Fire Relief Association is required to report to the
State Auditor on the retirement plan's liabilities and calculate the
required municipal contribution for the following year. The report
must be submitted to the city clerk, and the clerk must advise the
governing body of any required contribution at its next regularly
scheduled meeting. (Minnesota Statutes Section 69.772)
• The 2009 report is attached. It shows a 2010 minimum municipal
contribution of$66,124.
• The 2009 minimum municipal contribution is $44,546. The city's
budget includes a $75,000 contribution. (This contribution is one
of the items on the voucher list for the July 21 meeting.)
Recommendation: No action is necessary.
Attachments/ • Schedule Form for Lump Sum Pension Plans, Reporting Year
Materials provided: 2009 (Form SC-09)
Contact(s): Jeff Biebl, Relief Association President
(651 433-5694)
Prepared by: Anne Hurlburt, Administrator
(20]0 fire relief contribution)
Page 1 of 1
07/15/09
Form SG09
Page 1
Schedule Form for Lump Sum Pension Plans
Reporting Year 2009
Determination of Plan Liabilities and Required Municipal Contribution for 2010
Relief Associalion: Scandia Fue Relief Association County/ Washington
Coun[ies:
Enter Annual benefit level in effect for 2009: 2,350
(If you change yout benefit level before 12/31/2p09,the SC musl be recalculated at the new level.)
2009 2010
Subtotal of Pa e 1 Liabilitv-Active Membe�s 670,455 722,343
Active Member Information Please Enter Dates in this format:� 7/l4/2009
Fire nevl. Lcavee To end of 2009 To end of 20l 0
Date of Entry of Yeus y�y
B� Dale Abscncc of Accnud of Acerued
Name StatuS
(months) Smi« liaWiry Srnice liabiliry
1 Nora,Peter A. Active 03/09/1956 04/O1/1983 27 63,450 28 65,800
2 S nce,Steve V. Paid 07/OS/1952 04/01/1983 27 0 28 0
3 Kendrick,DennisW. Active 12/02/1954 O1/Ol/1988 22 51,700 23 54,050
4 Kendrick,Paul A. Deferred 04/25/1961 O1/O1/1988 0 22 p 23 �
5 Havener,William Active 02/17/1953 09/O1/1988 2] 49,350 22 51,7pp
6 Hawkinson,Ronald Active 12/03/1952 09/O1/1988 21 49,350 22 51,7pp
7 Johnson,Robert Paid 09/]0/1954 09/Ol/1988 2l 0 22 0
8 ONeill,Ga R. Paid 08/l4/1958 09/O1/1988 21 0 22 0
9 Preisler,Charles L. Active 07/04/1954 09/01/1988 21 49,350 22 51,700
l0 Swenson,Kent Active 12/23/1961 09/O1/1988 21 49,350 22 51,7pp
l 1 Boesel,Ronald F. Active 10/11/1966 09/O1/1989 20 47,000 21 49,350
12 Johnson,Gre o A. Deferred 09/13/1960 09/O1/1989 0 20 0 21 0
13 Kertrscher,ErchP. Active 12/26/1963 O1/O1/1990 20 47,000 21 49,350
14 Yoch,Emest W. Active 09/15/1953 O1/O1/1990 20 47,000 21 49,350
l5 Hinz,Michael J. Active 02/06/1972 O1/O1/1993 17 36,660 18 39,903
16 Finne an,James P. Active 12/17/1959 02/O1/1996 14 27,824 ]5 30,644
17 Morrison,John V. Active 09/07/1949 OS/07/1998 12 22,607 13 25,145
l8 Bakken,Kimberl Active 04/20/1957 OS/O1/1999 11 20,163 12 22,607
l9 Schwar� Will�am J_ Active O1/16/1961 OS/Ol/1999 11 20,163 l2 22,607
20 Yehle,Steven C. Deferred OS/]8/1961 OS/O1/1999 0 11 0 12 0
21 Bo d,William Active OS/15/1961 OS/O1/2000 10 17,860 1 I 20,163
22 Merrier,Jerome T. Active 06/l9/1958 06/O1/2001 9 15,651 ]0 17,860
23 Peterson,Debbie E. Active I 1/27/1957 06/O1/2002 8 13,536 9 15,651
24 Helke,Jason P. Active 09/11/1974 06/28/2003 7 11,562 8 13,536
25 Larson,John R. Active OS/29/1970 06/O1/2004 6 9,635 7 11,562
26 Biebl,Je1Tre N. Active 12/17/1970 06/Ol/2005 5 7,849 6 9,635
27 E ell:rant,Michael A. Active OS/24/1958 06/25/2007 3 4,465 4 6,110
28 Ma'eski,Christo herD. Active OS/O1/1978 06/25/2pp'7 3 4,465 4 6,110
Form SC-09
Pa e l
29 RVdeen,Allen S Active Ol/03/1982 O6/25/2007 3 4,465 4 6.110
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Form SC-09 Scandia Fire Relief Association page 2
Deferr•ed Member Information (fuily or partiaily vested)
See separate instructions regarding completion of the fields be1o�+�.
Please enter dates in this format: 7/14/2009
Total Deferred Member L,iabilities 2009 123,375
Total Deferred Member Liabilities 2010 129,543
1 Enter all information as it periains to this member.
Benefit Level Months of a
Member Name: Paul Kendrick at Separation: 2,350 Service Are�aid �
Minimum Years Requued to Vest: 10 UOB: 04/25/1961 Deferred Interest Paid — �
�
Service Dates: Entry: O1/O1/1988 Separation: 07/01/2009 (et,�k�ros��ed.�
LOAs(in months): 0 vesting Percent: 100 % If Interest is Paid, Choose Type:
Total Service: Years: 21 Months(if paid): 6 OSA ROR up to 5%
2009 Estimated Liability: 51,700 Period Interest is Paid:
2010 Estimated Liability: 54,285 Status: Deferred Full Yeazs
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: %
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %
1983: % 1988: % 1993: % 1998: % 2003: % 2008� %
1984: % 1989: % 1994: % 1999: % 2004: % 2009: o.z� %+
1985: % 1990: °/a 1995: % 2000: % 2005: %
+This rate of return is calculated usin the earnin s ro'ected on Pa e 4 of the Schedule.
2 Enter all information as it pertains to this member.
Benefit Level Months of
Member Name: Steve Yehle at Separation: 2,350 Service Are Paid �
Minimum Years Required to Vest: 10 DOB: OS/18/1961 Deferred Interest Paid �
J
Service Dates: Entry: OS/O1/1999 Separation: 07/O1/2009 (Check ifoffered.)
LOAs(in months): 0 Vesting Percent: I 00 % 1f Interest is Paid, Choose Type:
Total Service: Years: 10 Months(if paid): 2 OSA ROR up to 5%
2009 Estirnated Liabiliry: 23,892 Period Interest is Paid:
2010 Estimated Liability: 25,086 Status: Deferred Full Years
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1981: % 1986: % ]991: % 1996: % 2001: % 2006: %
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %
1983: % 1988: % 1993: % 1998: % 2003: % 2008: %
1984: % 1989: % 1994: % 1999: % 2004: % 2009 o.z� %+
1985: % 1990: % 1995: % 2000: % 2005: %
+This rate of return is calculated usin the eanun s ro�ected on Pa e 4 of the Schedule.
Form SG09 Scandia Fire Relief Association Page 2 - Cont.
3 Enter all information as it pertains to this member.
Benefit Level Months of
Member Name: Greg Johnson at Separation 2,350 Service Are Va�d �
Minimum Years Required to Vesl: 10 DOB: 09/13/1960 Deferred lnterest Paid �
Service Dates: Entry: 09/Ol/1989 Separation 12/31/2009 (Check ifofTered.)
�
LOAs(in months): 0 Vesting Percent: 100 % If[nteresl is Paid,Choose T��pe:
Total Service: Years: 20 Months(if paid): 4 OSA ROR up to 5%
2009 Estimated Liabiliry: 47,783 Period Interest is Paid
2010 Estimated I.iahility: 50,172 Status: Deferred Full Years
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below. —
1981: % 1986: % 1991: % 1996: % 2001: % 2006: %
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %
1983: % 1988: % 1993: % 1998: % 2003: % 2008: %
1984: % 1989: % 1994: % 1999: % 2004: % 2009: o.z� %+
1985: % 1990: % 1995: % 2000: % 2005: %
+This rate of return is calculated usin the earnin s ro'ected on Pa e 4 of the Schedule.
4 Enter all information as it pertains to this member.
Benefit Level Months of �
Member Name: at Separation: Service Are Paid �
Minimum Years Required to Vest: DOB: Deferred Interest Paid �
Service Dates: Entry: Separation: ��►�*��$�J �
LOAs(in months): Vesting Percent: % If Interest is Paid, Choose Type:
Total Service: years: Months(if paid): Choose Type
2009 Estimated Liabiliry: Period Interest is Paid:
2010 Estimated Liability: Status: Deferred Choose Interest Payment Period
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: %
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %
1983: % 1988: % 1993: % 1998: % 2003: % 2008: %+
1984: % 1989: % 1994: % I 999: % 2004: % 2009: %+
1985: % 1990: % 1995: % 2000: % 2005: %
+This rate of return is calculated usin the earnin s rojected on Pa e 4 of the Schedule.
4 •
Form SG(l�) Scandia Fire Relief Association Page 4
Calculation of Normal Cost
2009 20)U
Total Active Member Liabilities 670,455 722,343
Total Deferred Member 1_,iabilities 123,375 129,543
Tota]Unpaid Installments 0 0
(nand Total Special Fund l,iability A. 793,830 B. 851,R86
Normal Cost (Cau B minus Cell A) C. 58,056
Projection of Net Assets for Year Ending December 31,2(�
Special Fund Assets at December 31,2008 (RF-08 ending assets) I 565,272
Projected Income for 2009
State Fire Aid (2008 aid may be increased by up to 3.5%) D. 25,1�3
Municipal/lndependent Fire Dept. Contribuiions E. 75,000
Interest/Dividends F. 1,200
Appreciation/(Depreciation) G. 0
Member Dues H.
Other Revenues 1.
Total Projecled Income for 2009 (Add Lines D through� 2 ]O],303
Projected Expenses for 2009
Service Pensions J. 258,600
Member Names: Bob Johnson
Gary Oneill
Steve Spence
Other Benefits K.
Administrative Expenses L.
Total Projected Expenses for 2009 (Add Lines J through L) 3 258,600
Projected Net Assets at December 31,2009 (Add Lines 1 and 2,subtract Line 3) 4 407,975
Projection of Surplus or(Deficit)as of December 3],2009
Projected Assets (Line a) 5 407,975
2009 Accrued Liability (Page 4,cell A) 6 793,830
Swplus or(Deficit) (Line 5 m�nus L;ne 6) 7 (385,855)
Form SC-09 Scandia Fire Relief Association Page 4 - Cont.
Calculation of Required Contribution
Deficit lnformation-Original Deficit Intorroation-AJjusted
Amount Retired Amount Retired Amount Lefi
Year Incurred Un inal Amount as of 12/31/2008 Ori inal Amount as of 12/31/2009 to Retire 1/1/2010
2000
2001
2002
2003 159,75] 84,245 159,75] 100,220 59,531
2004
2005 76,818 23,046 76,818 30,728 46,090
2006 22,589 4,518 22,589 6,777 15,812
2007 —
2008 12],210 0 121,210 l 2,l 21 ]09,089 —""
2009 155,333 I55,333 �
Totals 380,368 111,809 535,701 149,846 385,855
NoIII]a�Cost (Page 4,cell C) 8 58,�56
Projected AdminisVative Expense Enter 2008 Admin Exp here: 9 �
AmOillZetlOn Of DeflClt (Total of Original Amount column x O.10) 10 $3,$�0
]0%of Surplus (1.ine 7 x o.�o) >> �
State Fire Aid 12 25,103
Member D�es 13 0
5%of Projected Assets at December 31,2009 (Line 4 x 0.05) l4 20,399
Required Contribution (Add Lines 8,9 and 10,subirac�Lines 1 1,12, l3 and 14) I S 66,124
The required contribution must be made during 2010.