2. Contributions to Fire Relief Association Meeting Date: 8/25/2009
Agenda Item: �
,
City Council Agenda Report
City of Scandia
14727 209`h St. North
Scandia, MN 55073 (651)433-2274
Action Requested: Discuss the 2009 and 2010 municipal contributions to the Scandia Fire
Relief Association.
Deadline/Timeline: N/A
Background: • Fire Relief Association pensions are funded partly by the State of
Minnesota, which contributes money collected as part of fire
insurance premiums, investrnents and city contributions.
• The minimum required contribution by the city is determined by
an annual analysis of the assets and liabilities of the fund,which is
reported to the State Auditor. The 2009 report is attached.
• In recent years, state contributions have been reduced, liabilities
have grown, and economic conditions have negatively affected
investment earnings.
• The 2009 minimum municipal contribution is $44,546. The city's
budget includes a$75,000 contribution. The contribution has not
yet been made,pending City Council discussion.
• The 2010 minimum municipal contribution will be $66,124
(assuming the$75,000 contribution in 2009.) The proposed 2010
budget prepared by staff includes a$75,000 contribution.
Recommendation: The Council should discuss both the 2009 and 2010 contributions to
the Fire Relief Association. A motion setting the 2009 contribution
would be in order(a check would be prepared for approval at the next
regular Council meeting.)
Attachments/ • Schedule Form for Lump Sum Pension Plans, Reporting Year
Materials provided: 2009 (Form SC-09)
Contact(s): Jeff Biebl, Relief Association President
(651 433-5694)
Prepared by: Anne Hurlburt,Administrator
(fire relief contributions)
Page 1 of 1
08/19/09
Form SG09 Page 1
Schedule Form for Lump Sum Pension Plans
Reporting Year 2009
Determination of Plan Liabilities and Required Municipal Contribution for 2010
Relief AssociaUon: Scandia Fire Relief Association County/ Washington
Counties:
Enter Annual benefit level in effect for 2U09: 2,350
(lf you change your benefit level before. 12/31/20f)9.the SC must be recalculated a1 the new level.)
2009 2010
Subtotal of Pa e 1 Liabilitv-Active Membe►s 670,455 722.3A3
Active Member Information Please Enter Dates in this format: 7/14/2009
F've Dep. t�ee To end o1'2009 To end of 2010
[btc of Frtry of Years yean
B'vth Date Abaence of Accn�ed of Accmed
Name Status p„�m,� ��
liab�ty Service liabiliry
1 Nora,Peter A. Aetive 03/09/1956 04/Ol/1983 27 63 450 28 65,800
2 S ce,Steve V. Paid 07/OS/1952 04/O1/1983 27 0 28 p
3 Kendrick,Dennis W. Aetive 12/02/1954 O1/Ol/1988 22 51 700 23 54 O50
4 Kendrick,Paul A. Deferrod 04/25/1961 Ol/Ol/1988 0 22 0 23 0
S Havener,William Aetive 02/l7/1953 09/Ol/1988 21 49 50 22 51,700
6 Hawkinson,Ronald Active l2/03/1952 09/Ol/1988 21 49 50 22 51,700
7 Johnson,Robert Paid 09/10/1954 09/Ol/1988 21 0 22 0
8 O'Neill,Ga R. Paid 08/14/1958 09/Ol/1988 21 0 22 0
9 Preiskr,Charles L. Aetive 07/04/1954 09/01/1988 2] 49 50 22 51 700
10 Swenson,Kent Active 12/23/1961 09/Ol/1988 21 49 50 22 51700
l 1 Boesel,Ronald F. Active 10/11/1966 09/O1/1989 20 47,000 21 49,350
12 Johnson,Gre o A. Deferred 09/13/1960 09/Ol/1989 0 20 0 21 0
l3 Kertzcchet,Eroh P. Active 12/26/1963 O1/O1/1990 20 47 000 21 49,350
14 Yoch,Emest W. Active 09/15/1953 O1/O1/1990 20 47 000 21 49 50
l5 Hinz,Michael J. Active 02/06/1972 Ol/Ol/1993 17 36 660 18 39,903
l6 Finn ,James P. Aetive 12/17/1959 02/O1/1996 14 27 824 15 30,644
l7 Morrison,John V. Active 09/07/1949 OS/07/1998 12 22,607 13 25 145
l8 Bakken,Kimberl Active 04l20/1957 OS/Ol/1999 11 20 l63 12 22,607
19 Sch William J. Active Ol/16/1961 OS/Ol/1999 I I 20,163 12 22,607
20 Yehle,Steven C. Deferred OS/18/1961 OS/O1/1999 0 11 0 12 0
2l Bo d,William Active OS/]5/1961 OS/O1/2000 l0 17,860 I1 20 163
22 Merrier,Jerome T. Aetive 06/19/1958 06/O1/2001 9 15,651 ]0 17,860
23 Peterson,Debbie E. Aetive 11/27/1957 06/O1/2002 8 13 536 9 15,651
24 Helke,Jason P. Active 09/11/]974 06/28/2003 7 11,562 8 13,536
25 I.arson,John R. Active OS/29/1970 06/O1/2004 6 9,635 7 I 1,562
26 Biebl,Jef�'re N. Active 12/17/1970 06/O1/2005 5 7,849 6 9,635
27 E eli:rant,Michael A. Active OS/24/1958 06/25/2007 3 4,465 4 6,l 10
28 Ma'eski,Christo her D. Active OS/O1/1978 O6/2$/2pp7 3 4,465 4 6.110
Form SG09 Pa e l
29 Rydeen;Allen S Active Ol/03/]982 O6/25/2007 3 4,465 4 6_110
30 Choose Status
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Form SG09 Scandia Fire Relief Association Page 2
Deferred Member lnformation (fi,lly or partiaily vested)
See separate insiructions regarding completion of the fields belo���.
Please enter dates in this format 7/14/2U09
Total Deferred Member Liabilities 2009 t 23,375
Total Deferred Member Liabilities 2010 129,543
l Enter all information as it pertains to this member.
Benefit Level Months of �
Member Name Paul Kendrick a� Separation: 2,350 Service Are�sid �
Minimum Years Required to Vest: 10 UOB: 04/25/1961 Deferred Interest Paid - �
J
Service Dates: Entry: O1/O1/1988 Separation: 07/Ol/2009 ���`sO�"��
LOAs(in months): 0 Vesting Percent: 100 % If Interest is Paid,Choose Type:
Total Service: Years: 2l Months(if paid): 6 OSA ROR up to S%
2009 Estimated Liability: 51,700 Period Interest is Paid:
2010 Estimated Liabiliry: 54,285 Status: Deferred Full Years
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: %
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %
1983: % 1988: % 1993: % 1998: % 2003: % 2008: %
1984: % I 989: % 1994: % 1999: % 2004: % 2009: 0.2� %+
1985: % 1990: % 1995: % 2000: % 2005: %
+This rate of retum is calculated usin the eamin s ro�ected on Pa e 4 of the Schedule.
2 Enter all information as it pertains to this member.
Benefit Level Months of �
Member Name: Steve Yehle at Separation: 2,350 Service Are Paid �
Minimum Years Required to Vest: 10 DOB: OS/18/1961 Deferred Interest Paid �
J
Service Dates: Entry: OS/O1/1999 Separation: 07/O1/2009 (�'°`�`�'off"`d.>
LOAs(in months): 0 Vesting Percent: 100 % If Interest is Paid,Choose Type:
Tota] Service: Years: 10 Months(if paid): 2 OSA ROR up to 5%
2009 Estimated Liabiliry: 23,892 Period Interest is Paid:
2010 Estimated Liabiliry: 25,086 Status: Deferred Full Yeazs
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: %
]982: % 1987: % 1992: % 1997: % 2002: % 2007: %
1983: % 1988: % 1993: % 1998: % 2003: % 2008: %
1984: % 1989: % 1994: % 1999: % 2004: % 2009 o.z� %+
1985: % 1990: % 1995: % 2000: % 2005: %
+This rate of return is calculated usin the earnin s ro�ected on Pa e 4 of the Schedule.
Form SC-09 Scandia Fire Relief Association Page 2 - Cont.
3 Enter all information as it pertains to this member.
Benefit Level Months of �
Member Name: Greg Johnson at Separation 2,350 Service Are Paid �
Minunum Years Required to Vest: 10 Dc�B: 09/13/1960 Deferred lnterest Paid �
J
Service Dates: Entry: 09/Ol/198y Separation 12/31/2009 (Check AoBered.)
LOAs(in months): 0 Vesting Percent. 100 % !f Interest is Paid, Choose T��pe:
Total Service: Years: 20 Months(if paid): 4 OSA ROR up to 5%
2009 Estimated Liability: 47,783 Period Interest is Paid:
2010 Estimated Liability: 50,172 Status: Deferred Full Years
For Relief RUR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below. —
1981: % 1986: % 1991: % 1996: % 2001: % 20W: %
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %
1983: % 1988: % 1993: % 1998: % 2003: % 2008: %
I 984: % 1989: % 1994: % 1999: % 2004: % 2009: o.z� %+
1985: °/a 1990: % 1995: % 2000: % 2005: %
+This rate of retum is calculated usin the earnin ro'ected on Pa e 4 of tl�e Schedule.
4 Enter all information as it pertains to this member.
Benefit Level Months of �
Member Name: at Separation: Service Are Paid �
Minimum Years Required to Vest: DOB: Deferred Interest Paid �
Seivice Dales: Entry: Separation: (Check ifoffered.)
LOAs(in months): Vesting Percent: % If Interest is Paid,Choose Type:
Total Service: Years: Months(if paid): Choose Type
2009 Estimated Liability: Period Interest is Paid:
2010 Estimated Liability� Status: Deferred Choose Interest Payment Period
For Relief ROR up to 5%,OSA ROR up to 5%or Board Set ROR up to 5%enter interest rates below.
1981: % 1986: % 1991: % 1996: % 2001: % 2006: %
1982: % 1987: % 1992: % 1997: % 2002: % 2007: %
1983: "/0 1988: % 1993: % 1998: % 2003: % 2008: %+
1984: % 1989: % 1994: % 1999: % 2004: % 2009: %+
1985: % 1990: % 1995: % 2000: % 2005: %
+This rate of return is calculated usin the earnin s ro'ected on Pa e 4 of the Schedule.
Form SC-(19 Scandia Fire Reliet Association Page 4
Calculatioo of Normal Cost
2009 201U
Total Active Member Liabilities 670,455 722,343
Total Deferred Member l.iahilities 123,375 129,543
Total Unpaid Installments 0 0
(irand 7'otal Special Fund Liability A. 793,830 B. 851,886
Normal Cost (Cell B minus Cell A) C. 58,056
Projection of Net Assets for Year Ending December 31,2009
Special Fund Assets at Uecember 3 I, 200R (RF-0R ending assets) I 565,272
Projected Income for 2W9
Slate Fire Aid (2008 aid may be increased by up to 3.5%) D. 25,103
Municipal/Independent Fue Dept ConUibutions E. 75,000
Interest/Dividends F, ��200
Appreciation/(Depreciation) G. 0
Member D�es H.
Other Revenues �
Total Projected Income for 2009 (Add Lines D through� 2 lO1,303
Projected Expenses for 2009
Service Pensions J. 258,600
Member Names: Bob Johnson
Gary Oncill
Steve Spence
Other Benefits K.
Administrative Expenses L•
Total Projected Expenses for 2009 (Add Lines J through L) 3 258,600
Projected Net Assets at Decetnber 31,2009 (Add Lines 1 and 2,sublract Line 3) 4 407,975
Projection of Surplus or(Deficit)as ot Decerober 3l,2009
Projected Assets (I.ine 4) 5 407,975
2009 Accrued Liability (Page 4,cell A) 6 793,830
Swplus or(DefiCit) (Line S minus Line 6) 7 (385,855)
Form SC-09 Scandia Fire Relief Associatiou PaKe 4 - Cont.
Calculation of Required Contribution
Dcficil Information-Origina) Deficit lntormation-Adjusted
Amount Relired Amount Retired Amount Lefi
Year lncurred Un inal Amount as of 12/31/2008 Uri inal Amount as of 12/31/2009 lo Retire 1/1/2010
2000
2001
2002
2003 159,751 84,245 159,751 100,220 59,531
2004
2005 76,818 23,046 76,818 30,728 46,090
2006 22,589 4,518 22,589 6,777 15,812
2007 -'
2008 12 l,210 0 121,210 12,121 ]09,089 -"
2pp9 155,333 155,333
Totals 380,368 111,809 535,701 149,846 385,855
Normal Cost (rage a,«�l c) 8 58,056
Projected Administrative Expense Enter 2008 Admin Exp here: 9 0
Amortization of Deficit (Ta81 of orig�nal Amou�a column x o.�o) 10 53,570
10%of Silrplus (Line 7 x 0.10) 11 U
State Fire Aid 12 25,103
Member Dues 13 0
5%of Projected Assets at Decernber 31,2009 (Line 4 x 0.05) l4 20,399
Required Contnbution (Add Lines 8,9 and 10,subcraa Lines 1 l,12, 13 and 14) I S 66,124
The required contribution must be made during 2010.