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3. Fire Rescue Truck 5170 Replacement Meeting Date: 8/25/2009 Agenda Item: 3 . City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651)433-2274 Action Requested: Discuss the proposed replacement of Fire Rescue#5179 (CIP Project F-010.) Consider taking action to initiate the purchase. Deadline/Timeline: • Replacement of the truck is planned for 2010 • Deadline for ordering 2010 truck chassis at 2009 pricing is August 31, 2009 • Deadline for ordering 2010 truck chassis is November 27, 2009; however, dealer advises placing orders by October 1 to assure availability. Background: • The estimated cost of the rescue truck replacement is $220,000. • The truck will be custom-built on a Ford F-550 truck chassis. The build-out of the truck will be subject to a public bidding process. The City may purchase the chassis separately, and secure the best available pricing through the state contract. • We have been informed by the Ford dealer with the state contract (Nelson Auto Center) that there will be some changes in the F-550 after the 2010 model year that will significantly increase the cost, by$8,000 to $10,000(see attached e-mail.) • Nelson Auto Center provided a quote of$42,886.29 for the chassis. We are in the process of verifying details on the quote,to make sure that all required features and options are included. More information should be available for the Council meeting. • The quote is based on 2009 pricing, which will be honored for 2010 models through August 31, 2009. After that date, 2010 models may still be ordered (though the price has not yet been determined) through November 27. However, the dealer advises that it would be best to order by October 1 to assure that the 2010 model will still be available. • The cost of the truck is proposed to be financed with $200,000 in equipment certificates, and the remainder from the cash in the Equipment Replacement Fund. There is sufficient fund balance to purchase the chassis in 2009. The city would still be able to Page 1 of 2 08/19/09 borrow the entire cost, if desired, as long as the required reimbursement resolution is adopted within 60 days of issuing a check for the chassis purchase. Recommendation: I recommend that the Council discuss the proposed truck replacement, and determine if the city should place an order for the chassis in 2009. Attachments/ • E-mail and quote from Nelson Auto Center Materials provided: Contact(s): Jim Finnegan Fire Chief (651) 433-2225 Prepared by: Anne Hurlburt, Administrator (rescue truck) Page 2 of 2 08/19/09 Page 1 of 1 Anne Hurlburt From: Gerry Worner[gerryworner@nelsondodgegmc.com] Sent: Tuesday, August 11, 2009 10:15 PM To: a.hurlburt@ci.scandia.mn.us Subject: 2010 Ford F-550 quote Attachments: Scandia W5H.pdf Anne: Attached is our quote for a new 2010 Ford F-550 Crew Cab 4wd cab/chassis with 60"cab to axle(CA) dimension, equipped as we discussed by phone. This includes bright red (Vermillion Red)exterior paint, stone(gray)vinyl interior with front bucket seats, AC, AMFM, 6.4 L Powerstroke diesel engine, 5 speed overdrive automatic transmission, electronic shift on the fly 4wd transfer case with automatic front hubs, ambulance preparation package with dual alternators, 225/219.5 tires(hiway front and traction rear tread) with spare tire, XL Decor Pkg. w. chrome front bumper and aerodynamic headlamps, chrome grille, power windows, door locks, and outside mirrors, engine block heater, rapid heat package for quick winter heating and defrosting, skid plates on transfer case and fuel tank, tilt wheel, cruise control, battery upgrades and front grille covers. If you know who will provide your body and equipment, we can arrange to have the truck chassis shipped direct to them, or to a Ford dealer near that apparatus company; we will need to make prior arrangements for that. As we discussed by phone, there are economic incentives for you to order soon, rather than waiting till next year. EPA emissions requirements for diesel engines built after January 1, 2010 allow much lower levels of oxides of nitrogen (NOX)and to meet those, most engines will require Diesel Exhaust Fluid (DEF)to be injected into the exhaust. A separate tank, like a windshield washer fluid tank, must be refilled with a blue fluid containing urea about every second fuel fill. Initial estimates show a cost increase of$2000 to$4500 for the DEF system alone. In addition, Ford plans to discontinue use of the Powerstroke diesel by the end of December, and introduce its own new diesel, and all trucks built after January 1, 2010 may be 2011 models. The new engine and 2011 pricing may push the price up so you will have to pay$8000 to$10,000 more than current prices. To avoid the DEF emissions and price increases associated with the DEF, new engine, and possible 2011 model, you should order no later than October 1, 2009. And to get best pricing as in the attached quote we need to order by August 31. Please contact us with any questions regarding our proposal. Thanks for the opportuniry to propose this truck. Gerry Worner, Commercial and Fleet Manager, Nelson Auto Center 2228 College Way, PO Box 338, Fergus Falls, MN 56538-0338 Phone 218-998-8866 Fax 218-998-8813 8/12/2009 EL ,— � . . r _ � � _ ; N �� __ ��=� � -_ _ �� �� � , � . , _.._. a .. ��, � . . f.�. . � w E. � - � — _� . � � — l Fleet Depnrtment 2228 College Way • PO Bos 338 • Fergus Falls, MN 56538-0338 218-998-8866 • 800-477-3013 Ext. 8866 • Faa 218-998-8813 • a�v�v.nelsoafergusfalls.com VEHICLE QUOTE NUMBER Scandia W5H Sold To: Scandia, MN, City of Date: 08/11/2009 Attn: Anne Hu�lburt, City Administrator Phone: 651-433-2274 Address: 14727 209th Ste N FAX: 651-433-5112 Scandia, MN 55073 Salesperson: Gerry Worner Key Code:lgnition/Door: Stock No. Year Make Model NewlUsed Vehicle ID Number Scandia W5 2010 Ford F-550 DRW C/C 4WD Crew Cab 60" CA New 0 Color: F1 Red/Stone Vinyl buckets Price of Vehicle $31,208.04 Options& Extras $11,456.25 6.4 L diesel, 5 spd OD auto. trans., 4.88 lim. slip rear diff., AC, vinyl bucket seats, PW, PDL, P mirrors, tilt, AMFM, hiway frt/ traction rear tires w/spare, XL Decor Pkg w/chrome bumper, plus chrome grille, 19,500 Ib GVWR, block heater, elec. shift on the fly 4wd, rapid heat, skid plates, Ambulance Prep., cruise Optfon to delete speed control,deduct 5188 If deslred Delivery Charge Drop ship to flre apparatus co.or nearby dealer $42,664.29 Subtotal Trade-In Total Cash Price 542,664.29 Your Purchase Order# Project# Thanks for your business! Ship To/Lessee/ End User: Scandia, MN, City of Phone: 651-433-2274 Anne Hurlburt, City Administrator FAX: 651-433-5112 Fire Department 14727 209th Ste N Scandia, MN 55073 S�� and fnitialed Printed Name and Date Scandia W5H.123 •Equw/Emp/oymeM Opportun/ty/q/Nrmetive Aclion Emp/ayer•