8.c) City Engineer i
Meeting Date: 10/20/09
Agenda Item: �'/ C
,
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive a report from the City Engineer on the 2009 Crack Seal
Project, and approve Pay Request# 1 and Final to Astech (Asphalt
Surface Technologies Corporation) in the amount of$23,885.50.
Deadline/ Timeline: N/A
Background: • At the July 21 meeting, the Council awarded a contract for the
crack sealing project to Astech in the amount of$86,800. The
original conshuction cost estimate was $164,000.
• The quantity of crack sealing material used on the specified streets
was significantly less than expected. Astech rejected a change
order to add additional streets. A"phase 2"crack sealing project
was awarded to Asphalt Associates in September.
• The Engineer has reviewed the request for payment and found it to
be in order.
Recommendation: I recommend that receive a report from the City Engineer on the status
of the crack sealing project, and approve the pay request to Astech.
Attachments/ • Pay Request
Materials provided:
Contact(s): Paul Hornby, PE
Prepared by: Anne Hurlburt, Administrator
(2009 crack seal project final payment astech)
Page 1 of 1
10/15/09
i
2335 Highway 36 W
St.Paul,MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
October 15, zoo9 �Bonestroo
Ms. Anne Hurlburt
City Administrator
City of Scandia
14727 209`h Street N
Scandia, MN 55073
Re: Contractor's Request for Payment #1/Final
2009 Crack Seal Project—Phase 1
Our File No: 000568-09139-0
Dear Ms. Hurlburt:
Enclosed please find Contractor's Request for Payment #1/FINAL from Asphalt Surface
Technologies Corporation (ASTECH) for the services they provided on Phase 1 of the 2009 Crack
Seal Project. The project included crack sealing of various streets throughout the City.
it would be appropriate to approve payment for the requested amount of$23,885.50
to Asphalt Surface Technologies Corporation for the work pertormed. This payment
includes release of the final retainage for the project.
All work under Phase 1 of this project was completed in August 2009. At this time, it would be
appropriate for the City Council to formally accept Phase 1 of the project as oomplete.
The final construction cost for Phase 1 of the project was $23,885.50. Please feel free to contact
]eremy Hauser or me at if there are any questions or concerns regarding this payment request.
Sincerely,
BONESTR00
—�------- � �
Paul Hornby, P.E.
City Engineer
st.Paul
St.Cloud
Rahester
Milwaukee
Chicago
�
�
� Owner. Ci of Scandia, 14727 209th St N , P 0 Box 128, Scandia, MN 55073 Date: October 15, 1009
For Period: 1011I2009 to 10/1512009 Re uest No: 1 AND FINAI
Bonestroo Contractor Astech Surface Technolo ies, P 0 Box 1025, St Cloud, MN 56302
CONTRACTOR'S REQUEST FOR PAYMENT
2009 CRACK SEAL PROIECT
BONESTR00 FILE NO 000568-09139-0
SUMMARY
1 Original Contract Amount 3 86,800.00
2 Change Order -Addition $ 0.00
3 Change Order- Deduction $ 0.00
4 Revised Contrad Amount $ 86,800.00
5 Value Completed to Date $ 23,885.50
6 Material on Hand 3 0.00
7 Amount Earned $ 23,885.50
8 Less Retainage 0% $ 0.00
9 Subtotal $ 23,885.50
10 Less Amount Paid Previously 3 0.00
11 Liquidated damages- $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT N0. 1 AND FINAL $ 23,885.50
Recommended for Approval by:
BONESTR00
Approved by Contractor: Approved by Owner:
ASTECH SURFACE TECHNOLOGIES CITY OF SCANDIA
Specified Contract Completion Date Date:
56809139R E O 1 F I NAL.xls