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6.b) Comprehensive Plan Amendment. Capital Improvement Program Update 210-2014 Meeting Date: 11/3/2009 Agenda Item: �..�� 6 ) 4 � � / Planning Commission/ �� ( . �� r City Council Agenda Report City of Scandia 14727 209`h St. North Scandia, MN 55073 (651)433-2274 Action Requested: Hold a public hearing on the 2010 to 2014 City of Scandia Capital Improvement Program(CIP), including amendments to the adopted 2009-2013 CIP, a proposed amendment to the 2008-2030 Comprehensive Plan(Appendix F.) Deadline/Timeline: The CIP is typically updated annually,before the City Council adopts the budget in December. Background: • The City adopted its Comprehensive Plan on March 17, 2009. As required by state law,the plan included a five year(2009-2013) CIP for major infrastructure needs. • Because the CIP is a required element of the Comprehensive Plan, changes must be adopted using the same procedure as an amendment to the plan, including a public hearing by the Planning Commission. • The draft CIP prepared for the hearing was based on input from the Capital Improvements Committee, and from direction received from the City Council during their August budget meetings and subsequent discussions. • The updated CIP assumes two changes that afFect 2009 expenditures, which should be considered part of the amendment. They are described in detail on page 2 of the draft CIP. The two changes relate to Rescue 5179 Replacement(F-010, changing timing from 2010 to 2009 and 2010) and construction of a SaldSand Shelter(PW- 011, changing timing from 2011 to 2009 and reducing cost from $60,000 to $20,000.) Recommendation: The Planning Commission should hold the hearing and make any recommendations you may have to the City Council. T'he Council may adopt the amended CIP,by adopting the draft resolution provided. Council approval requires a 2/3 majority(4 votes.) Attachments/ • Draft Resolution No.: 11-03-09-04 Materials provided: • Capital Improvement Plan(CIP), Public Hearing Draft dated Page 1 of 2 10/30/09 November 1, 2009 • CIP Project Data Sheets Contact(s): Prepared by: Anne Hurlburt, Administrator (CIP Hearing) Page 2 of 2 10/30/09 CITY OF SCANDIA RESOLUTION NO. 11-03-09-04 RESOLUTION AMENDING THE 2008—2030 SCANDIA COMPREHENSIVE PLAN WHEREAS, on March 17, 2009 the City of Scandia adopted a 2008 — 2030 Comprehensive Plan, to guide the future of the community and to meet the requirements of the Metropolitan Land Planning Act; and WHEREAS,the Comprehensive Plan includes a Capital Improvement Program (CIP) for the years 2009 through 2013, which is Appendix F to the plan; and WHEREAS, following a duly noticed public hearing and recommendation of the Scandia Planning Commission, the City Council has determined that amendments to the CIP are necessary to extend the CIP through the new planning period of 2010 through 2014; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA,WASHINGTON COUNTY, MINNESOTA, that it should and hereby does adopt the 2010 through 2014 Capital Improvement Plan(CIP), and that the document made part of this resolution as"E�ibit A" shall replace Appendix F of the Comprehensive Plan adopted March 17, 2009, in its entirety. Adopted by the Scandia City Council this 3rd day of November, 2009. Dennis D. Seefeldt, Mayor ATTEST: City Clerk/Administrator •. � � __.... . � � -: � ,_ SCANDIA City of Scandia Capital Improvement Program 2010 — 2014 Planning Commission Public Hearing Draft November 1, 2009 TABLE OF CONTENTS Introduction What is a CIP and Why Have One?.................................................................................1 Scopeof the Draft CIP.....................................................................................................1 FundingSources..............................................................................................................2 Amendments to 2009-2013 CIP . ........................................................................................................................................2 2010-2014 CIP Overview Street Maintenance Program............................................................................................3 Equipment Replacement Fund.........................................................................................3 ProjectPriorities..............................................................................................................5 Project Highlights by Department...................................................................................5 CIP Summary Data Projectsby Year, 2010 thru 2014....................................................................................7 Projects by Funding Source, 2010 thru 2014...................................................................9 Projects& Funding Sources by Department,2010 thru 2014.........................................11 Projects & Funding Sources by Department, 2015 thru 2019.........................................13 Projects & Funding Sources by Department, 2020 thru 2024.........................................14 Projects& Funding Sources by Department, 2025 thru 2029.........................................15 PendingProjects..............................................................................................................16 Equipment Replacement All Equipment Replacements, 2010 thru 2029................................................................17 Replacements by Department, 2010 thru 2019................................................................18 Equipment Replacement Fund Cash Flow, 2010 thru 2019............................................19 ii INTRODUCTION This Capital Improvement Program(CIP) for the five-year period of 2010 through 2014 is the third such document prepared by the City of Scandia, and was prepared based on input from the Capital Improvements Committee appointed by the City Council. When adopted, it will be an amendment to the CIP included in the Comprehensive Plan adopted on March 17, 2009, replacing Appendix F of the plan in its entirety. What is a CIP and why have one? A Capital Improvement Program, or CIP, is a multi-year(typically 5 years) capital expenditure plan for a City's infrastructure (such as streets, parks and utility systems), vehicles,equipment and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each one, and the associated funding, before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the budgeting process)projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and open space) for a five-year time period. Cities often, however, expand the scope of their CIPs to include other capital needs (major equipment replacements, for example)and sometimes look beyond the five-year time period, up to 20 years in the future for some projects. Such projects represent more of a "wish-list"that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan,the CIP does have some legal standing. Minnesota Statutes Chapter 473.865 provides that"a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in synch with city budgets. The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and help the City Council sort out competing priorities. Scope of the CIP The Capital Improvements Committee recommended that Scandia's CIP include all capitalj projects that cost at least $10,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget, but would not be included in the CIP. 1 Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as follows: Capital Improvement Fund Existing City fund,primarily from property tax levy, set aside for capital projects. Debt Service Fund Projects financed by borrowing, later to be repaid with property taxes, and potentially special assessments depending upon the characteristics of the project. Equipment Replacement Fund Internal service fund used to segregate funds set aside for planned replacements of existing major equipment. Funds are transferred from operating budgets (primarily property tax revenues.) The fund may also receive funds realized through debt financing. General Fund Annual operating budget,primarily funded by property tax revenues. Park Improvement Fund Existing City fund, receipts from cash-in-lieu of land park dedication fees paid by developers and others who subdivide their land. In addition to these sources, it is possible that future projects could be funded from donations, grants, user fees or other sources not listed. AMENDMENTS TO 2009-2013 CIP The CIP update includes some amendments to fund two projects in 2009 that had previously been planned for later years. The first project is Rescue 5179 Replacement(F-010). The entire cost of this project($220,000) was initially planned for 2010. In August of 2009, the city became aware of an opportunity to purchase the chassis for this vehicle at a very favorable price, and with features that would no longer be available if the city had waited until 2010 to begin the project. The chassis was purchased for$42,664.29 and delivered in October of 2009. The build-out of the rescue truck on the chassis will be publicly bid in early 2010, estimated at $177,336 (the balance of the $220,000 total estimate.) Debt financing for the project will be secured in 2010. The second project is the SaldSand Shelter(PW-011.) This project was initially planned in 2008, but the Council decided to re-evaluate the project. In the 2008 CIP update, the project was delayed to 201 Q at a higher cost of$60,000 to allow for a metal or wooden structure, instead of the fabric structure initially proposed. In the fall of 2009, the Council re-evaluated the proposal and requested an amendment to the CIP be considered. The amendment would be to fund a $20,000 fabric structure from the Capital Improvement Fund for construction yet in 2009. The draft CIP for 2010- 2014 assumes that this amendment will be approved. 2 2010-2014 CIP OVERVIEW For 2010 through 2014, the CIP includes 21 separate projects with a total estimated cost of over$6 million. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs when the plan is reviewed, especially for projects in the first yeaz or two of the plan. Some projects beyond the five year planning period(2015-2029)are also included in the CIP. Most of these projects are replacements for equipment and vehicles (such as fire trucks)which may have a life span of 10, 15 to 20 years or even more. The plan also includes a list of"pending"projects, for which a timeline (and in most cases, cost estimates)have not yet been identified. As more information is developed about the need for, cost and possible funding sources for these projects, they will be included in future CIP updates. Street Maintenance Program The 2007 CIP update identified the need for a pavement management plan to help the city monitor road conditions and better understand the type of projects and funding levels needed to maintain the investment that has been made in paved roads. This study was completed in 2008. The goal of the plan is to extend the life of city streets and to reduce the lifecycle costs for maintaining them in good condition. The study recommended a significant increase in resources devoted to road maintenance. The 2009 budget was $204,000 for contractual road maintenance and repairs. The proposed CIP and 2010 budget amount is $250,000. Fully funding the pavement management study's recommendation would require more resources. The amount shown for 2011 and subsequent years is $600,000 for planning purposes, based on the needs identified in the study. The amount actually available for the budget will be evaluated each year. Due to current levy limits, the city will not be able to increase funding to the higher levels needed without investigating other funding options, such as assessments. In 2009,the Capital Improvement Committee discussed assessment policies,but made no recommendations. Equipment Replacement Fund A major recommendation of the 2007 CIP was that the City should create a Equipment Replacement Fund to set aside funds on an annual basis for planned replacement of vehicles and major pieces of operating equipment. The fund was created in late 2007. The fund receives transfers from the operating budget of each department depending on its equipment needs. This allows the departmental budgets for each major function to accurately show the costs of funding that function, including equipment, while segregating the funds from the operating budgets. Any revenues from the sale of old equipment being replaced are also deposited into the fund. Ideally, over time the fund would receive enough funds to be on a pay-as-you-go basis. At a minimum, accumulating funds for future replacement needs will reduce need for borrowing, and flatten spikes in the annual tax levy needed to pay for major purchases. Just as for other capital projects, the decision whether or not to replace a particular piece of equipment, and what to replace it with, will need to be made by the City Council at the time of the 3 purchase. The City could decide to keep some equipment longer than planned. Or, equipment could wear out more quickly than expected. It is likely that some items will not be replaced, or that new technology or equipment could alter plans to replace a particular item. The initial purchase of new equipment will be considered as part of the annual operating budget, and once purchased, future replacements would be added to the schedule. In the 2007 the forecast was that in the first three years of the fund an average of about $120,000 per year would be needed to"break even." In order to fund the plan in later years, the funding level would need to increase to over$150,000 per year. Even so,the fund would be at a deficit and require the city to borrow some of the cost of new equipment. In each of the years 2008 and 2009, the city budgeted $40,000 in transfers to the new fund. The fund balance at the end of 2009 is forecasted to be $28,818. For 2010, operating budget transfers to the fund are proposed to double to $80,000,plus revenue from a$200,000 debt issue to finance project F-010 (Rescue 5179 Replacement.) The bars on the following chart show the projected fund balance levels at the end of each of the next ten years, assuming that the city continues to contribute $80,000 to the fund each year. Equipment Replacement Fund 2010-2019 $aoo,000 $300,000 $200,000 $100,000 �� f � $0 + — + , 2010 2011 2 12 2013 2014 2015 2016 2017 2018 2019 -$100,000 -$200,000 -$300,000 � � -$400,000 -$500,000 Year �ir�Total$Replacements Funding I!—�-Year End Fund Balance The chart data assumes the replacement schedule included in this CIP. It does not include any other revenues (such as revenue from the sale of old equipment or new debt issues after 2010.) It shows that the city should continue to increase contributions to the fund, and that significant additional 4 borrowing will likely be required to fund planned replacements in 2012 through 2014 (major projects include replacement of two fire trucks and a dump truck/plow.) Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. This is difficult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems,or simply do not try to compare pmjects that are like"apples and oranges." There is no accepted system or"industry standard"for prioritizing projects. The Capital Improvement Committee developed the following priority rating system in 2008,which was also used for the 2009 update: A Critical or urgent,high-priority projects that should be done if at all possible;a special effort should be made to fmd sufficient funding for all of the projects in this group. B Very important,high-priority pmjects that should be done as funding becomes available: C Important and worthwhile projects to be considered if funding is available;may be deferred to a subsequent year. D Less important, low-priority projects;desirable but not essential. N/A Used for replacements of existing equipment. Project Highlights by Department Administration—A study of city meeting and office space needs is proposed for study in 2010, with funding for implementation to be determined later. Several pending projects (no date or cost estimate) are also listed (a community sign, improvements to the Annex, and City Hall expansion.) Community Center—Replacement of flooring is proposed for 2010. The only other project in the 2010-2014 time frame is an irrigation system(2013.) Fire—Most of the Fire Department projects are replacements of equipment and Fire Hall components (HVAC, roof, well pump, etc.) In 2010, Rescue 5179 will be replaced. The chassis was purchased in 2009, and the build-out of the truck and debt financing for the project will be competed in 2010. In 2011, a Fire Chief's vehicle is proposed, as is a contribution to fund a new civil defense siren in the Big Marine Lake Park Reserve. The siren project is dependent upon Washington County's re-evaluation of their master plan for the park, and the eventual location and timing of a planned campground. Major equipment replacements are planned in 2012 and 2013 (Tanker 5177 and Engine 5280, respectively.). 5 Ice Rink—The Zamboni will need to be replaced at some time, currently listed for 2014. Parks and Recreation—Lilleskogen and Wind in the Pines Parks, the priority projects of the Park and Recreation Committee, are proposed for funding over the next several years. Availability of funds from the Park Capital Improvement Fund will be a major limiting factor. A grant that would have funded some work in Lilleskogen in 2010 was not approved, so it has been moved to 2011 and later years. Requests for improvements to the lighted ball field have been added; renovation of the infield has been listed for 2012 and other improvements(restrooms, scoreboard, etc.) are listed in the "pending" list. No cost estimates have been prepared for either of these projects. The list of projects for 2015 and after includes two park projects: an athletic field and playground equipment, both at Hay Lake/Lions Park. Other"pending"projects added include trail acquisition and development and playground replacements. A project to construct a new,permanent skateboard park(PR-005) was added in 2008, as a "pending"project. In the short term,the portable equipment used on the hockey rink was replaced in 2009. Public Works—Paving most of the remaining gravel roads is the largest single project in the CIP (PW-001, $1.775 million.) Based on direction given by the City Council at its August, 2009 budget workshop,the plan shows that design would begin no earlier than 2012 with most construction in 2013. The next largest item is the street maintenance program(PW-002)to implement the Pavement Management Plan, as noted above. The remaining Public Works projects represent replacements for major pieces of equipment. The next major purchase would be a dump truck/plow replacement in 2012. Capital Improvement Program Summary and Project Data The following worksheets were prepared using Plan-It, a software tool purchased to assist with the capital improvements planning process. Many additional reports can be produced to display this information, if desired. Summary data sheets show the projects proposed in each year from 2010through 2014, as well as by department and proposed funding source. 6 City of Scandia, Minnesota Capital Irript-ovement Pi�ogranz 2010 thru 2014 PROJECTS BY YEAR Project Name Department Project# Priority Project Cost --- 2010 City Meeting/Office Space Study Administration A-001 3 �g,ppp Community Center Interior Improvements-Flooring Communiry Center CC-001 3 10,000 Rescue 5179 Replacement Fire F-010 n/a 177,336 Wind in the Pines Park Parks and Recreadon PR-002 3 �p,ppp Sheet Maintenance Program Public Works PW-002 1 25p�ppp Tiger Dftch Rear Mower Replacement Public Works pW_p07 �a �� Total for 2010 484,336 .—_- 20�� Fire ChiePs Car Fire F-004 3 15 ppp Civil Defense Siren,Big Marine Lake Park Reserve Fire F-009 2 15,000 Lilleskogen Park Improvements Parks and Recreadon pR-pp� Z 12� Street Maintenance Program Public Works pW.ppp � �� Tiger Boom Mower Attachment Replacement Public Works PW-008 n/a 22,ppp Total for 2011 �� [_ 20;=1 Tanker 5177 Replacement Fire F-011 n/a 180,000 Lilleskogen Park Improvements Parks and Recreation PR-001 2 143,075 Lighted Ball Field Improvements-Infield Parks and Recreation pR-pp7 3 0 Street Paving Public Works PW-001 2 385,000 Sfreet Maintenance Program Public Works PW-002 1 spp,ppp 1997 Ford 8000 Dump Truck w/Plow Replacement Public Works PW-006 n/a 140,000 Total for 2012 1,448,075 - 2013 Irrigation System Community Center CC-004 4 �p,ppp Engine 5180 Replacement Fire F-012 n/a 245,000 Lilleskogen Park Improvements Parks and Recreation PR-001 2 47,500 Street Paving Public Works PW-001 2 1,390,000 Street Maintenance Program Public Works PW-002 1 gpp,ppp Ozark Ave.Extension Pubiic Works PW-003 3 333,333 Totai for 2013 2,625,833 2014 SCBA Cylinder Replacements Fire F_p05 � 20� Zamboni Replacement Ice Rink IR-002 nla 40,000 Lilleskogen Park Improvements Parks and Recreation PR-001 2 �,ppp Street Maintenance Program Public Works pyy-0p2 � 6�� 1999 JD-6410 Tractor Replacement Public Works PW-009 n/a gp,ppp 2002 Sterling Dump Truck w/Plow Replacement Public Works PW-010 n/a 140,000 Total tor 2014 gys� For Plannin�Connnission Pi�blic Henring,Norember 1,2009 Thinsdm,Oc�oGer?9,2009 7 Project Name Department Project# Priority Project Cost GRAND TOTAL g,>>g,544 For P]anning Connnrssion PubRc Henring.Norember 7._'009 Thinsdm,Oclober°9.?009 8 City of Scandia, Minnesota Capital Inzproverrzerzt P�•ogr-am 2010 thru 2014 PROJECTS BY FUNDING SOURCE Source Pro.ject# Priority 2010 2011 2012 2013 2014 Total -- _ ____ __ _ _ Capital Improvement Fund ` City Mee6ngl Office Space Study A-001 3 18,000 18,000 Civil Defense Siren,Big Marine Lake Park Reserve F-009 2 15,000 15,000 Ozark Ave.Extension PW-003 3 333,333 333,333 Capital Improvement Fund Total 18,000 15,000 333,333 366,333 Debt Service Fund -� Street Pavin9 PW-001 2 385,000 1,390,000 1,775,000 Street Maintenance Program PW-002 1 350,000 350,000 350,000 350,000 1,400,000 Debt Service Fund Total 350,000 735,000 1,740,000 350,000 3,175,000 -------------- _- Equipment Replacement Fund � SCBA Cylinder Replacements F-005 1 20,000 20,000 Rescue 5179 Replacement F-010 n/a 177,336 177,336 Tanker 5177 Replacement F-011 n/a 180,000 180,000 Engine 5180 Replacement F-012 nla 245,000 245,000 Zamboni Replacement IR-002 Na 40,000 40,000 1997 Ford 8000 Dump Truck wlPbw Replacement PW-006 n/a 140,000 140,000 Tiger Ditch Rear Mower Replacement PW-007 n/a 17,000 17,ppp Tiger Boom Mower Attachment Replacement PW-008 n/a 22,000 pp,ppp 1999 JD-6410 Tractor Replacement PW-009 nla 60,000 60,000 2002 Sterling Dump Truck w/Plow Replacement PW-010 Na �qp,ppp �qp.ppp Equipment Replacement Fund Total 194,336 22,000 320,000 245,000 260,000 1,041,336 General Fund Community Center Interior Improvements-Flooring CC-001 3 10,000 �p,ppp Irrigation System CC-004 4 t0,000 10,000 Fre ChiePs Car F-004 3 5,000 5,000 Street Maintenance Program PW-002 1 250,000 250,000 250,000 250,000 250,000 1,250,000 General Fund Total 260,000 255,000 250,000 260,000 250,000 1,275,000 Grants/Donations Fire ChiePs Car F-004 3 10,000 10,000 Lilleskogen Park Improvements pR-pp� 2 �2,gpp �2 300 Grants/Donations Total 22,300 py,30p ------ _ -__ ___ __--- Other/TBD ` For Plmining Conmiission Fublic Hem�ing,Norember 1,2009 Thursdnr,Ociober?9,1009 9 Source Pro,ject# Priority 2010 2011 2012 2013 2014 Total Lighted Ball Field Improvements—Infield PR-007 3 0 0 Other/TBD Total 0 0 Park Improvement Fund Lilleskogen Park Improvements PR-001 2 143,075 47,500 36,000 226,575 Wnd in the Pines Park PR-002 3 12,000 �p�pp Park Improvement Fund Total 12,000 143,075 47,500 36,000 238,575 GRAND TOTAL 484,336 664,300 1,448,075 2,625,833 896,000 6,N8,544 Fa�Plarming Connnission Public Hearing,Norember[,:OOy Thursd�r,October 29,=009 10 City of Scandia, Minnesota Capital Im�rovement Progf�a�r�i 2010 thru 2014 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2010 2011 2012 2013 2014 Total ._ __ _ _- - Administration� � City Meedng/Office Space Study A-001 3 18,000 �g,ppp CapNal lmprovemenf Fund 18,000 18,000 Administration Total �8,� fs,000 Community Center Communiry Center Interior Improvements--Flooring CC-001 3 10,000 10,000 General Fund f0.000 10,000 Irtigabon System CC-004 4 �p,ppp �p ppp General Wnd 10,000 10,000 Community Center Total 10,000 10,000 20.000 Fire Fire ChiePs Car F-004 3 15,000 �g,ppp Genenl Pond s ppp �.� Gronts/Donations f0,000 10,000 SCBA Cylinder Replacements F-0OS 1 20,000 20,000 EquipmeMReplacementWnd pp ppp �� Civil Defense Siren,Big Marine Lake Park Reserve F-009 2 15,000 15,000 Cap1fa11mprovementWnd 15,000 15000 Rescue 5179 Replacement F-0t0 n/a 177,336 177,336 Equfpment Replacement Fund 177,336 177,336 Tanker 5177 Replacement F-011 Na 180,000 180,000 Equipment Replacement Fund �gp ppp 180,000 Engine 5180 Replacement F-012 n/a 245,000 245,000 Equipment Replacement Wnd p�ppp p�� Fire Total 177,336 30,000 180,000 245,000 20,000 652,336 Ice Rink -� 2amboni Replacement IR-002 n/a 40,000 40,000 Equipmant Replacement Fund �p ppp ,a� Ice Rink Total ao,000 �0,000 Parks and Recreation � Lilleskogen Park Improvements PR-001 2 12,300 143,075 47,500 36,000 238,875 Grants/Donatlons 12,300 ��,3pp ParklmprovementFurM 1�3,075 17,500 36,000 Y26,575 Wind in the Pines Park PR-002 3 12,000 �2,ppp For Plamiing Connnrssiorz Public Hem-irig,Noi ember 1,?009 Thursdrm,Oclober 29,=009 11 Department Project# Priority 2010 2011 2012 2013 2014 Total Park Improvement Fund 1�ppp ��ppp Lighted Ball Field Improvements-Infield PR-007 3 0 0 OthedTBD 0 p Parks and Recreation Total 12,000 12,300 143,075 47,500 36,000 250,875 _ _- - _ Public Works y Street Paving PW-001 2 385,000 1,390,000 1,775,000 De6t Service Fund 385,000 1,390,000 �,�7S,ppp SUeet Maintenance Program PW-002 1 250,000 600,000 600,000 600,000 600,000 2,650,000 Debt Service Fund 350,000 350,000 350,000 350,000 1,100,000 ce�iw�a sso,000 zso,000 zso,000 sso,000 zso,000 �,sso,000 Ozark Ave.Extension PW-003 3 333,333 333,333 CapifallmprovemeMWnd 333,333 333,333 1997 Ford 8000 Dump Truck w/Plow Replacement PW-0O6 Na 140,000 140,000 Equfpment Replacemenf Fund �� Tiger DKch Rear Mower Replacement PW-007 n/a 17,000 �� Equfpment ReplacemeMWnd ��ppp f7,000 Tiger Boom Mower Attachment Replacement PW-008 Na 22,000 P2,ppp Equipment Replacement Wnd py ppp 22,000 1999 JD-6410 Tractor Replacement PW-009 n/a 60,000 60,000 Equipment ReplacementWnd 60,000 80.000 2002 Sterling Dump Truck w/Plow Replacement PW-010 n/a 140,000 140,000 EqulpmeM Replacement Fund f10,000 1�0,000 Public Works Total 267,000 622,000 1,125,000 2,323,333 800,000 5,137,333 GRAND TOTAL 484,336 664,300 1,448,075 2,625,833 896,000 6,N8,544 For Plm�nrng Comniission Pi�blic Henring,No��ember 1,?009 Thursdm�,October 29,?009 12 City of Scandia, Minnesota Capital Inzpi-ovement P��ograrrt 2015 thru 2019 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2015 2016 2017 2018 2019 Total IAdministration � Building Official Vehicle Replacement A-002 nla 15,000 15,000 Equipment ReplseertreM Pond 15,000 15,000 Ad.ministration Total 15,00o fs,000 Community Center � Community Center Roof Replacement CC-003 2 22,000 22,000 GerrenlWrM Y2,000 t�000 Community Conter Total 22,000 Y2,000 Fire __ __ _ � Fire Station HVAC Replacement F-001 2 15,000 15,000 Genenl FwM �� 13,000 Fire Department Radio Replacement F-003 1 60,000 60,000 EqulpmeM Replacament Pond �� Fire ChiePs Car F-004 3 15,000 15,000 Equipment RepkcemerK Fund 15,000 15,000 Grass Rig 5175 Repiacement F-013 nla 46,200 46,200 EquipmeM Repkcement Fund �ypp �6,I00 Fire Total s1,200 75�000 f36,200 Public Works � Pickup w/Plow Replacement PW-004 n/a y5,ppp p5 ppp Equfpment Raplacement Fund Z�� Z�� John Deere Tractor Mower w/&oan&Bbwer Replace PW-0OS nla 25,000 25,000 Equipment RepMcement Fund p�� Tiger Ditch Rear Mower Replacement PW-0W n/a 17,000 17,000 Equipment Replacement Wnd 17,000 17,000 Tiger Boan Mower Attachment Replacement PW-0OB nla pp,ppp pp.ppp Equlpment Replacement Wnd pp� Z�� Public Works Total 25,000 22,000 4z,000 89,000 GRAND TOTAL 61,200 25,000 22,000 132,000 22,000 262,200 For Plnrming Commissron Publrc Heai�in�>. Noren�her l, _'0119 Th��rsdar,Oclober?9,'009 13 City of Scandia, Minnesota Capital Iniprovement P��og�-am 2020 chr„ 2024 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2020 2021 2022 2023 2024 Total �Community Center � Community Center HVAC Replacement CC-002 2 30,000 30,000 Genenl Pond 30,000 30,000 COIDIIIl1II1�CCIItCr TO� 30�000 30,000 Fire � Replacement of Fire Dept.Air Compressor F-002 1 30,000 30,000 Equlprtrent Replacement Fund 30,000 30,000 SCBA Cylinder Replacements F-005 1 20,p00 pp ppp Equlpment ReplacamentWnd yp�ppp �� SCBA Air Pac Replacements F-006 1 60,000 60,000 Equlpment ReplacemeM Wnd 60 ppp �� Fire Hall Roof F-0p7 2 gp,ppp gp ppp Genenl Fund gp�ppp 80.000 Tanker 5178 Replacement F-014 Na 132,000 132,000 EqWpmerK Replacamenf Fund 132,000 132,000 Fire Toffi1 80,000 50,000 60,000 132,000 322,000 Public Works John Deere Tractor Mower w/Broom&Blower Replace PW-005 nla p5,ppp p5,ppp Equlpment ReplacementWnd y�� Z�� 1997 Ford 8000 Dump Truck w/Plow Replacement PW-0O6 n/a 140,000 140,000 Equlpment ReplacemeM Fund 1r0.000 f10,000 Tiger Boom Mower Attachment Replacement PW-008 n/a Y2,ppp pp,ppp Equfpment Replacement Fund y�pp� Z�� Public works Total 4�,000 ,ao,00a ,e�,000 GRAND TOTAL 60,000 50,000 90,000 179,000 140,000 539,000 For Plnnnhig Canmission Public Nem�ing.Norember 1,_'OOy Thursdm�.Oc�oher_'9._'009 14 City of Scandia, Minnesota � Capital Improvement Progf-am 2025 thru 2029 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2025 2026 2027 2028 2029 Total __ - - -- ` Administration Building Offidal Vehicle Replacement A-002 n/a 15,000 15,000 Equipment Replacement Fund ��ppp �� Administration Total 15,000 1s,poo Community Center � Communiry Center Roof Replacement CC-003 2 8,000 8,000 Generol Fund 8.000 8,000 Community Center Total 8,000 8,000 _ _ _ _ _ _ __ Fire � Fire ChiePs Car F-004 3 15,000 �g,ppp Equipment Replacament Fvnd ��,ppp �� SCBA Cylinder Replacements F-005 1 20,000 20,000 EqulpmeM ReplacartreMWnd 20,000 yp.ppp Fire Well Pump Replacement F-008 2 30,000 30,000 EquipmeM ReplacemeM Fund 30.000 30.000 Engine 5176 Replacement F-015 n/a 290,000 pgp,ppp EqulpmerK Replacement Fund Igp,ppp �� Fire Total 305,000 50,000 3s5,0oo Public Works � Pickup w/Plow Replacement PW-004 n/a 25,000 25,000 Equlpment Replaeement Wnd p�ppp 2�� Tiger Ditch Rear Mower Replacement PW-007 n/a 17,000 �7,ppp EquipmeM ReplacementWnd ��ppp 17,000 Tiger Boom Mower Attachment Replacement PW-008 Na 24,ppp pp,ppp EquipmentReplaeerrreMWnd yZ� �Z� 1999 JD-6410 Tractor Replacement PW-009 n/a 60,000 60,000 Equipment Replacemern Fund gp pp� �� 2002 Sterling Dump Truck wlPlow Replacement PW-010 Na 140,000 140,000 Equlpment ReplacertrentWnd ��p�ppp �� Public works Total +5�,00o ss,000 az,000 2w,000 GRAND TOTAL 305,000 157,000 90,000 90,000 6�2,000 For Plcm�7ing Co�nmissron Puhlic Henrrng,Norenrber l,'009 Tf�msclm,Oclober-'y,2009 15 City of Scandia, Minnesota Capital Improve�ne��t Progr-am PENDING PROJECTS (Includes projects with a'Status'set to'Pending') Project Name Department Project# Priority Project Cost Pending Communty Center Expansionl City Hall Administration A-005 3 p Mnex(Old Fire Hall)Improvements Administration A-003 4 p Community Sign Administrafion A-OQ4 4 p Second Fire Sta6on Fire F-016 3 0 Fire ChiePs Car Replacements Fire F-004B n/a 2p,000 Children's T-Ball Field Improvements Parks and Reaeadon PR-013 4 p Bone Lake Park Improvements Parks and RecreaUon PR-012 4 p Bg Lake Sdwol Park Improvements Parks and Reaeation PR-011 4 p Playground Equipment Replacement-Ballfield Parks and Recrea6on PR-010 Na 25,000 Playground Equipment Replacement-Community Center Parks and Reaea6on PR-009 n/a 25,000 Lighted Bail Field Improvements Parks and Reaea6on PR-008 4 p Trail Acquisi6on and Development Parks and Recxeation PR-006 3 p Skateboard Park Parks and Recxeadon PR-005 2 75,000 Playground Equipment Hay Lake/Lions Shelter Parks and Recrea6on PR-004 4 p5,ppp Hay Lake/Lions Park Athlebc Field Parks and Recreation PR-003 4 3g,ppp GRAND TOTAL 209,000 For Plmming Conrmission Pub/ic Henrrng.Noremher],=1109 Thursdar,October 1 S,?011y 16 Equipment Replacement Fund 2010 - 2029 All Equipment Replacements Project Year Useful Cost D�artment # Description Purchased Life Year Estimate Admirnstration A-002 Buildmg Official Vehicle 2008 10 2018 $15,000 Administration A-002 Building Official Vehicle 2018 10 2028 $15,000 Fire F-002 Air Compressor 2001 20 2021 $30,000 Fire F-003 Fire Department Radios 2007 10 2018 $60,000 Fire F-003 Fire Department Radios 2018 10 2028 $60,000 Fire F-004 Fire Chiefs Car 2009 7 2016 $15,000 Fire F-004 Fire Chiefs Car 2016 7 2023 $15,000 Fire F-005 SCBA Cylinders 2007 7 2014 $20,000 Fire F-005 SCBA Cylinders 2014 7 2021 $20,000 Fire F-005 SCBA Cylinders 2021 7 2028 $20,000 Fire F-006 SCBA Air Pacs 2007 15 2022 $60,000 Fire F-008 Well Replacement 2008 20 2028 $30,000 Fire F-010 Rescue 5179 1990 20 2009/2010 $220,000 Fire F-011 Tanker 5177 1992 20 2012 $180,000 Fire F-012 Engine 5180 1988 25 2013 $245,000 Fire F-013 Grass Rig 5175 1995 20 2015 $46,200 Fire F-014 Tanker 5178 2003 20 2023 $132,000 Fire F-015 Engine 5176 2000 25 2025 $290,000 Ice Rink IR-2 Zamboni Replacement 25 2014 $40,000 Public Works PW-004 F350 Pickup w/Plow 2008 10 2018 $25,000 Public Works PW-004 F350 Pickup w/Plow 2018 10 2028 $25,000 Public Works PW-005 John Deere Tractor Mower w/Broom& Blower 2002 7 2009 $25,000 Public Works PW-005 John Deere Tractor Mower w/Broom&Blower 2009 7 2016 $25,000 Public Works PW-005 John Deere Tractor Mower w/Broom& Blower 2016 7 2023 $25,000 Public Works PW-005 John Deere Tractor Mower w/Broom& Blower 2023 7 2030 $25,000 Public Works PW-006 1997 Ford 8000 Dump Truck w/Plow 1997 12 2012 $140,000 Public Worlcs PW-006 1997 Ford 8000 Dump Truck w/Plow 2012 12 2024 $140,000 Public Works PW-007 Tiger Ditch Rear Mower 2002 8 2010 $17,000 Public Works PW-007 Tiger Ditch Rear Mower 2010 8 2018 $17,000 Public Works PW-007 Tiger Ditch Rear Mower 2018 8 2026 $17,000 Public Works PW-008 Tiger Boom Mower Attachment 2005 6 2011 $22,000 Public Works PW-008 Tiger Boom Mower Attachment 2011 6 2017 $22,000 Public Works PW-008 Tiger Boom Mower Attachment 2017 6 2023 $22,000 Public Works PW-008 Tiger Boom Mower Attachment 2023 6 2029 $22,000 Public Works PW-009 1999 JD-6410 Tractor 1999 15 2014 $60,000 Public Works PW-009 1999 JD-6410 Tractor 2014 15 2029 $60,000 Public Works PW-010 2002 Sterling Dump Truck w/Plow 2002 12 2014 $140,000 Public Works PW-010 2002 Sterling Dump Truck w/Plow 2014 12 2026 $140,000 Public Works 1998 John Deere Grader 1998 20 Do Not Replace Public Works 1995 GMC Pickup w/Plow 1998 10 Do Not Replace $2,482,200 �� Equipment Replacement Fund 2010 - 2019 Replacements by Department Administration/ Year Building Fire Parks/Ice Rink Public Works 2010 177,336 17,000 2011 22,000 2012 180,000 140,000 2013 245,000 2014 20,000 40,000 200,000 2015 46,200 2016 15,000 25,000 2017 22,000 2018 15,000 60,000 42,000 2019 $15,000 $743,536 $40,000 $468,000 1.18% 58.71% 3.16% 36.95% Replacements by Department 2010 - 2019 Administration/ Building 1% Public Works 37% Fire Parks/ Ice Rink 59% 3% 1s Equipment Replacement Fund Cash Flow 2010 - 2019 Year End Total$ Fund Year Replacements Funding Balance 2010 $194,336 $280,000 $114,482 2011 $22,000 $80,000 $172,482 2012 $320,000 $80,000 -$67,518 2013 $245,000 $80,000 -$232,518 2014 $260,000 $80,000 -$412,518 2015 $46,200 $80,000 -$378,781 2016 $40,000 $80,000 -$323,781 2017 $22,000 $80,000 -$265,781 2018 $117,000 $80,000 -$317,781 2019 $0 $80,000 -$237,781 Equipment Replacement Fund 2010 - 2019 $400,000 $300,000 $200,000 ,;�: $100,000 , $0 } . �:. _ _�_ , + _+ 2010 2011 2 2 2013 2014 2015 2016 2017 2018 2019 -$100,000 " -$200,000 -$300,000 -$400,000 -$500,000 Year �Total $ Replacements Funding ��Year End Fund Balance �s City of Scandia Capital Improvement Program 2010 — 2014 Project Data Sheets Planning Commission Public Hearing Draft November 1, 2009 / Capit�l Im�pmvement Program 2009 rh� 2013 Department Public Works C�ty of Scandia, Niinnesota Contact Momson Type New pro�ect# PW-Ol l Useful Life 20 years Project Name Salt/Sand Shelter Category Buildings Priority B:High priority Descdptlon Total Project Cost: $20,000 Salt/sand structure at Public Works facility. (Assumes fabric structure,using existing concrete slab and walls.) JustiBcation Allows us to have supplies on hand and make fewer trips to pick up loads during snow events,and protect it from the elements. Ixnproves safety for staff,and for public through more efficient snow removal operations during major snow events. Expenditures 2009 2010 2011 2012 2013 Total Construction/Maintenance 20,000 2p,ppp Total 20,000 20,000 Funding Sources 2009 2010 2011 2012 2013 Total Capital Improvement Fund 20,000 20,000 Total 20,00o Zo,00O For Planning Commission Public Hearing,November l,2009 Friday,October 30,7009 � � Capital Impmvement Prngram 2010 rh� 2014 Department Administration C�ty of Scandia, lViinnesot� ContaM Administrator Project# A-001 Type Unassigned Useful Life 15 years Project Name City Meeting/Office Space Study Category Buildings Priority C: Worthwhile Descdpllon Totai Project Cost: $18,000 Improve/expand/remodel meeting space for City Council and office space for administrative staff. Architectural study would review: Phase 1: $3,000 to study reconfiguration of city office space only Phase 2: Long-term needs(10-20 years) for expanded building on Community Center site and study possible remodelling of Annex(old Fire Hall) $15,000 JuetiBcatlon Existing office space is inefficient and lacks separation of public and private areas. Short and long-term "permanent" solutions are needed to the space issue solved temporarily by relocation of the sheriff deputy to the Fire Hall. Need to plan for long-term expansion needs for meeting space,public service, employee work areas and storage. Expenditures 2010 2011 2012 2013 2014 Total Planning/Design �g,ppp 18� Total 18,000 18,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Improvement Fund 18,000 �g p� Total 78,000 �g ppp , For Planning Commission Public Hearing,November 1,2009 Friday,October 30,2009 � Capital Improvement Program 20�o rh,� 2014 Department Community Center C�ty of Scandia, Minnesota Contact Administrator Type Maintenance Project# CC-0�1 Useful Life 20 years Project Name Community Center Interior Improvements--Flooring Cstegory Buildings Priority C: Worthwhile DCBCi��OII Total Project Cost: 510,000 Replace flooring in all public areas of Community Center. 2008 estimates--hall,bar,kitchen&heritage room: * Vinyl tile--$6,000 * Ceramic--$15,000 * Laminate--$23,000 * Carpet--$10,000 Replace flooring in Office and Board Room areas--$3,000 est. JusliScatIon Updating and refreshing interior spaces is necessary to keep center attractive and suitable for hosting public and private events. Flooring in public areas is aging and has not been replaced since the building was constructed. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 10,000 �p,ppp Total 70,000 �o,000 Funding Sources 2010 2011 2012 2013 2014 Total General Fund 10,000 �p,ppp TotAl �o�� 10,000 For Planning Commission Publrc Hearing,November 1,2009 Friday,October 30,2009 � Capital Impmvement Prngram 2010 rh,� 2014 Department Community Center C�ty of Scandia, lViinnesot� Contact Type Improvement Project# CC-004 Usetul Life 15 years Project Name Irrigation System Cstegory Buildings Priority D: Low priority DCBC�p$oII Total Project Cost: $10,000 Lawn irrigation system for Community Center/Warming House site and for Public Works Garage/Fire Hall site. JostIficaHon Improve lawn care/appearance of primary public facilities. Expenditures 2010 2011 2012 2013 2014 Total ConsVuction/Maintenance 10,000 10,000 Total 10,000 10,000 Funding Sources 2010 2011 2012 2013 2014 Total General Fund 10,000 10,000 Total 10,000 10,000 For P/anning Commission Public Hearing,November 1,2009 Friday,October 30,7009 � Capiffil Improvement Pmgram 2010 rh,� 2014 Department Fire CYty of Scandia, lVlinnesota Contact Fire Chief Type New Projectli F-004 Useful Life 7 years Project Name Fire Chief s Car _ Category EquipmenU Vehicles Priority C: Worthwhile Total Project Cost: $45,000 DCdC1��0II Purchase multi-purpose vehicle: 1. Chiefs car for direct response to emergencies. 2. Use as command vehicle at scene. 3. Transport personnel for non-emergency meetings and training out of the area. .TustiScsHon Eliminate use of personal vehicles for Fire Dept business Expenditures 2010 2011 2012 2013 2014 Total Future EquipNehicles/Fumishings 15,000 15,000 30,000 Total 15,000 75,000 Total Funding Sources 2010 2011 2012 2013 2014 Total Future General Fund 5,000 5,000 30,000 Grants/Donations 10,000 �� Total Total 15,000 15,000 For Planning Commission Public Hearing,November 1,2009 Friday,October 30.2009 l� Capital Impmvement Pmgram 2010 ch� 2014 Department Fire City of Scandia, Minnesot� Contact Fire C6ief Type Replacement Project# �'+-0�$ Useful Life 7 yeazs Project Name SCBA Cylinder Replacements Category Fquipment/Vehicles Priority A:Urgent,high priority DeBCd�oII Total Project Cost: $60,000 Replace SCBA cylinders that have reached the end of serviceable life. (2014, 2021,2028) JusttScation Necessary equipmenbt with OSHA mandated useful life. Expenditures 2010 2011 2012 2013 2014 Total Future EquipNehiGes/Fumishings 20,000 20,000 40,000 Total 20,000 20,000 Total Funding Sources 2010 2011 2012 2013 2014 Total Future Equipment Replacement Fund 20,000 20,000 40,000 Total 20,000 20,000 Total For Planning Commission Public Hearing,November 1,2009 Friday,Oclober 30,2009 / Capital Improvement Pmgiam 2010 rh,� 2014 Department Fire C�ty of Scan�a, Minnesot� Contsct Administrator Type New Project# F-009 Project Name Civil Defense Siren,Big Marine Lake Park Reserve Useful Life ao y� Category EquipmenU Vehicles Priority B:High priority Total Project Cost: $15,000 Descdptlon Partner with Washington County and potentially May Township to upgrade civil defense siren in Big Marine Lake Park Reserve. JustlBcatlon Public safety for park and lake users, lakeshore residents and semi-public recreation facilities(such as Vets Camp, Camp Lakamaga)on Big Marine Lake. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 15,000 15,000 Total 75,000 15,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Improvement Fund 15,000 15,000 Total 15,000 15,000 For Planning Commission Public Hearing,November/,2009 Friday,October 30,2009 �' � Capital Improvement Progism 2010 rh� 2014 Department F've C�ty of Scandia, lViinnesota Contact Fire Chief Type Replacement Project# F-010 Useful Gife 20 years Project Name Rescue 5179 Replacement Cstegory Equipmenb Vehicles Priority N/A Total Project Cost: $220,000 DescdptIon Replacement of Rescue 5179--purchase chassis in 2009,build out rescue truck in 2010. .TostlBcutIon Prior Expenditures 2010 2011 2012 2013 2014 Total 42,664 EquipNehicles/Fumishings 177,336 177,336 Total To� 177,336 1p,� Prior Funding Sources 2010 2011 2012 2013 2014 Total 42,664 Equipment Replacement Fund 177,336 177,336 Total Total ��3� 177,336 For Planning Commission Public Hearing,November 1,2009 Friday,October 30,1009 � Capital Impmvement Program 2010 rhru 2014 DePartment Fire C�ty of Scandia, lVrnnesota Contsct Fire Chief Type Replacement Project# F-011 Useful Lite 20 years Project Name Tanker 5177 Replacement Category Equipmend Vehicles Priority N/A Descdp8on Total Project Cost: $180,000 Tanker 5177 Replacement(2012) JustlBcatlon Expenditures 2010 2011 2012 2013 2014 Total EquipNehicles/Fumishings 1gp,ppp 180,ppp Total �80,000 �80,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Replacement Fund 180,000 180,000 Totsl 180,000 180,000 For Planning Commission Public Hearing,November 1.2009 Friday,October 30,2009 �� Capital Improvement Program 2010 rh,� 2014 Department Fire CYty of Scandia, lVrnnesotn Contact Type Replacement Project# F-012 Useful Life 25 years Project Name Engine 5180 Replacement Category Other Priority N/A Total Project Cost: $245,000 Descdptlon Engine 5180 Replacement(2013) JuetiBcufion Expenditures 2010 2011 2012 2013 2014 Total EquipNehiGes/Fumishings 245,000 245,000 TOW 245,000 245,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Replacement Fund 245,000 245,000 Total 245,000 245,000 For Planning Commission Public Hearing,November I,2009 Friday,October 30,2009 /� Capital Impmvement Prngram 2010 rh� 2014 Department Ice Rink C�ty of Scandia, Minnesota Contact Project# Qt-0�2 Type Replacement Useful Life 25 yea�s Project Name Zamboni Replacement Category EquipmenU Vehicles Priority N/A DC3CdpfIOII Total Project Cost: 540,000 Replacement of(used)Zamboni for outdoor ice rink Current machine good for 5 years 2014) JustlBcatton End of useful life of existing equipment. Expenditures 2010 2011 2012 2013 2014 Total Equip/Vehicles/Fumishings 40,000 40,000 Totsl ao,o0o 40,000 Funding Sources 2010 2011 2012 2013 2014 Total Equipment Replacement Fund 40,000 40,000 Total 40,000 40,000 For Planning Commission Public Hearing,November 1,2009 Friday,Oclober 30,2009 �� Capital Improvement Program 2010 rh� 2014 Department Parks and Recreation C�ty of Scandia, Minnesota Contact Park and Rec Committee Type Improvement project# PR-001 Useful Life 20 years Project Name Lilleskogen Park Improvements Cstegory Park Improvement Priority B:Higt►priority Total Project Cost: 5263,675 DeacdpHon Preliminary Cost Estimate from Lilleskogen Park Plan, January 2007&estimates from SRF Inc.,Apri12008 Phase 1,2009 ($24,800) l. Site surveying and engineering for water control structure: $13,800 2. Construction/earthwork: $10,000 3. Weed Management: $1,000 Phase 2,2011 4. Vegetation Restoration $12,300 Phase 3,2012 ($143,075) 5. Site utilities: $8,000 6. Bituminous and concrete pavement and boardwalk: $130,075 7. Electrical(parking lot security lighting) $5,000 Phase 4,2013 ($47,500) 6. Vegetation removals($21,500) 7. Landscaping/vegetation restorations($26,000) Phase 4,2013 ($36,000) 8. Site furnislun s icnic shelter,tables,benches, si a e etc. JusflBcation #1 priority of Park and Recreation Committee Park is gateway to village center; connection to pedestrian trails, accessible to school. Prior Expenditures 2010 2011 2012 2013 2014 Total 24,800 Construction/Maintenance 12,300 143,075 47,500 15,000 217,875 Total EquipNehiGes/Fumishings 21,000 21,000 Total 12,300 143,075 47,500 36,000 238,875 For Planning Commission Public Hearing,November 1,2009 Friday,October 30,2009 i3 Capit�al Improvement Progiam 2010 rh,� 2014 Department Parks and Recreation C�ty of Scandia, Minnesota Contact Park and Rec Committee Prior Funding Sources 2010 2011 2012 2013 2014 Total 24,800 Grants/Donations 12,30p �2 300 Total Park Improvement Fund 143,075 47,500 36,000 226,575 Tot81 12,300 143,075 47,500 36,000 238,875 For Planning Commission Public Hearing,November l,2009 Friday,October 30,1009 �� Cnpital Improvement Pmgism 2010 rh,� 2014 Department Pazks and Recreation C�ty of Scandia, Minnesotg Contact Park and Rec Committee Project# PR-002 Type Improvement Project Name Wind in the Pines Park Useful Life 20 years Category Park Improvement Priority C: Worthwhile Totxl Project Cost: 513,000 DCBCI��OII Trail Improvements-- $1,000 Natural Resources Management Plan-- $10,000 Signage/furnishings--$2,000 JusliBcaflon Second prioirty of Park and Recreation Committee. Stairs/trail improvement needed to allow use of steep trail without erosion and keep users from trespassing on private property. Prior Expenditures 2010 2011 2012 2013 2014 Total 1,000 Pianning/Design 10,000 10,000 Total EquipNehicles/Fumishings 2,000 2 ppp Tot81 12,000 12,000 Prior Funding Sources 2010 2011 2012 2013 2014 Total 1,000 Park Improvement Fund 12,000 12 ppp Total To� 12,000 12,000 For Planning Commission Public Hearing,November 1,7009 Friday,October 30,2009 /� Capital Impmvement Program 2010 rh� 2014 Department Parks and Recreation C�ty of Scandia, Minnesota Contact Type Maintenance Project# PR-007 Useful Life 20 years Project Name Lighted Ball Field Improvements--Infield Cstegory Park Improvement Priority C: Worthwhile Total Project Cost: SO DCSCl��OII Grade and rebuild inf'ield to correct drainage; grade and plant trees behind west outfield fence. (Cost undetermined.) JustiScafion Requested by Scandia Softball Association. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 0 0 Total 0 0 Funding Sources 2010 2011 2012 2013 2014 Total Other/TBD 0 0 Total 0 0 For Planning Commisston Public Hearing,November 1,2009 Friday,October 30,2009 /� Capital Impmvement Program 2010 rh� 2014 Department Public Works CYty of Scandia, Minnesot� Contact Engineer Project# PW-001 Type Improvement Pro'ect Name Useful Life 20 yeazs � Street Paving Cstegory Road Paving Priority B:High priority DCS�I��OII Total Project Cost: a1,775,000 Pave remaining approximately S.5 miles of gravel roads(Pilar, Paris,Pennfield, Perkins; 185th, Oakgreen,Old Marine Trail.). Minimum of 20%of total cost (portion of bituminous)to be assessed to benefited property owners per policy. $1,775,000 Total cost over 2 years. Year 1 (2012) ($385,000) -- Culvert replacement$100,000 -- Engineering/surveying/wetland permitting $250,000 -- Easement acquisition $35,000 Year 2(2013) ($1,390,000) -- Engineering/Admin etc. $300,000 -- Construction $1,070,000 -- Financin costs $20,000 J�stlScatIon Policy to pave existing gravel roads; decreased maintenance costs for pavement vs. gravel roads. Expenditures 2010 2011 2012 2013 2014 Total Planning/Design 250,000 300,000 550,000 Land Acquisition 35,000 35,ppp Construction/Maintenance 100,000 1,070,000 1,�7p,ppp Other �� ToW 385,000 1,390,000 7,n5,000 Funding Sources 2010 2011 2012 2013 2014 Total Debt Service Fund 385,000 1,390,000 �,775,ppp Total �ss,000 �,sso,000 �,ns,000 For Planning Commission Public Hearing,November 1,1009 Friday,October 30,2009 l 7 Capital Improvement Prngram 2010 rh,� 2014 Department Public Works C�ty of Scandia, Minnesote Contact Engineer Type Maintenance Project# PW-��2 Useful Life Variable Project Name Street Maintenance Program Category Road Reconstruction Priority A:Urgent,high priority Total Project Cost: $2,843,800 Descdption Ten-year rehab. Program including crack sealing and seal coat,reclaim and overlay, reconstruction, as recommended by 2008 Pavement Management Plan (2009-2018, expenditures yet to be determined.) JustiBcation Maintain investment in paved roadways. Assumes new assessment policy allowing debt financing of significant portion of rehabilitation and reconstruction program. Prior Expenditures 2010 2011 2012 2013 2014 Total 193,800 Construction/Maintenance 250,000 600,000 600,000 600,000 600,000 2,650,000 Total Tp� 250,000 600,000 600,000 600,000 600,000 2,650,000 Prior Funding Sources 2010 2011 2012 2013 2014 Total 193,800 Debt Service Fund 350,000 350,000 350,000 350,000 1,400,000 Total General Fund 250,000 250,000 250,000 250,000 250,000 1,250,000 Total 250,000 soo,000 600,000 600,000 600,000 2,650,000 For Planning Commission Public Hearing,November 1,2009 Friday,October 30,2009 �� Capital Impr�vement Pmgrnm 2010 rh� 2014 Department Public Works C�ty of Scandia, Minnesota Contact Engineer Project# PW-003 Type New Useful Lite 20 years Project Name Ozark Ave. Extension Category Road Construction Priority C: Worthwhile Deacdplion Total Project Cost: $333,333 New street segment from end of existing Ozark Ave. to CR 52(Oakhill) .33 miles (2013) ROW Acquisition,Construction all related improvements--$lmillion per mile. May be partially assessed(?) Justlflcation Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 333,333 333,333 Tohil 333,333 333,333 Funding Sources 2010 2011 2012 2013 2014 Total Capitai Improvement Fund 333,333 333,333 TOtal 333,333 333,333 For Planning Commission Public Hearing,November/,1009 Friday,Oc[ober 30,2009 �� Capital Improvement Pmgram 2010 rh� 2014 Department Public Works City of Scandia, Minnesota Contact Momson Project# PW-006 Type Replacement Project Name 1997 Ford 8000 Dump Truck w/Plow Replacement Useful Life i2 Category EquipmenV Vehicles Priority N/A Total Project Cost: S280,000 Descdptlon 1997 Ford 8000 Dump Truck w/Plow Replacement (2012,2024) .TasttBcation Expenditures 2010 2011 2012 2013 2014 Total Future EquipNehicles/Fumishings 140,000 140,000 140,000 Total 1a0,o0o 140,000 Total Funding Sources 2010 2011 2012 2013 2014 Total Future Equipment Replacement Fund 140,000 140,000 140,000 Totsl 140,000 140,000 Total For Planning Commission Public Hearing,November 1,2009 Friday,Oclober 30,1009 -�Q Capital Impmvement Prngrnm 2010 rh� 2014 Department Public Works CYty of Scandia, lViinnesot� Contact Morrison Project# PW-007 Type Replacement Project Name Tiger Ditch Rear Mower Replacement Useful Life 8 Category Equipmentl Vehicles Priority N/A Deacdp8on Total Project Cost: $51,000 Tiger Ditch Rear Mower Replacement (2010,2018, 2026) JustIficafIon Expenditures 2010 2011 2012 2013 2014 Total Future EquipNehiGes/Fumishings 17,000 �� gq� Total �� 17,000 Total Funding Sources 2010 2011 2012 2013 2014 Total Future Equipment Replacement Fund 17,000 ��p�p 34 ppp Total 77,000 17,000 Total For Planning Commission Public Hearing,November 1,2009 Friday,October 30,2009 �C / Capitnl Im�provement Prngram 2010 rh� 2014 Department Public Works C�ty of Scandia, lViinnesot� Contact Morrison Type Replacement Project# PW-008 Useful Life 6 years Project Name Tiger Boom Mower Attachment Replacement Category EquipmenU Vehicles Priority N/A DCSCI�j!$OII Total Project Cost: S88,000 Tiger Boom Mower Attachment Replacement (2011, 2017, 2023, 2029) JustlBcafton Expenditures 2010 2011 2012 2013 2014 Total Future EquipNehicles/Fumishings 22,000 22,ppp 66,000 Total ��0 22,�00 Total Funding Sources 2010 2011 2012 2013 2014 Total Future Equipment Replacement Fund 22,000 22,000 66,000 Total �� 22,000 Total For Planning Commission Public Hearing,November 1,1009 Friday,October 30,1009 �� Capital Impmvement Pmgram 2010 rh,� 2014 Department Public Works �� Of►.SCAII(�lA� M111II@30� Contact Morrison Project# PW-009 Type Replacement Project Name 1999 JD-6410 Tractor Replacement Useful Lite i s ye�s Category EquipmenU Vehicles Priority N/A Totai Project Cost: $120,000 DCSCI��OII 1999 JD-6410 Tractor Replacement(2014, 2029) dustiflca$on Expenditures 2010 2011 2012 2013 2014 Total Future EquipNehicles/Fumishings 60,000 60,000 60,000 ToW 60,000 60,000 Total Funding Sources 2010 2011 2012 2013 2014 Total Future Equipment Replacement Fund 60,000 60,000 60,000 Total 60,000 60,00o Total For Planning Commission Public Hearing,November 1,1009 Friday,October 30,2009 �� Capital Improvement Pmgram 2010 rh►� 2014 Department Public Works C�ty of Scandia, Niinnesota Contact Morrison Type Replacement Project# PW-010 Project Name 2002 Sterling Dump Truck w/Plow Replacement Useful Life �2 Category EquipmenU Vehicles Priority N/A Total Project Cost: $280,000 Descdptlon 2002 Sterling Dump Truck w/Plow Replacement(2014, 2026) JustlScaflon Expenditures 2010 2011 2012 2013 2014 Total Future EquipNehicles/Fumishings 140,000 140,000 140,000 Total �� Total Funding Sources 2010 2011 2012 2013 2014 Total Future Equipment Replacement Fund 140,000 140,000 140,000 Ta� 1ao,o00 140,000 Total For P/onning Commission Public Hearing,Novem6er 1,2009 Friday,October 30,2009 �/� �/