8.c)1) 2009 Crack Sealing Project Phase 2, Asphalt Associates, Inc. Meeting Date: 11/17/09
Agenda Item: �� c 1 � 1
J J
City Council Agenda Report
City of Scandia
14727 209`i' St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve Pay Request# 1 and Final to Asphalt Associates, Inc. for the
2009 Crack Seal Project—Phase 2.
Deadline/ Timeline: N/A
Background: • At the September 24, 2009 special meeting,the Council awarded a
contract for phase 2 of the crack sealing project to Asphalt
Associates, Inc in the amount of$19,027.88.
• All work under the contract was completed in October. The final
cost exceeds the contract amount by$1,668.52,because more
material was needed for Mayberry Ave. than the original estimate.
The unit-based contract provides for the additional charge in this
instance. No streets were added to the contract.
• The Engineer has reviewed the request for payment and found it to
be in order.
Recommendation: I recommend that the Council approve the pay request in the amount
of$20,696.40.
Attachments/ • Pay Request
Materials provided:
Contact(s): Paul Hornby, PE
Prepared by: Anne Hurlburt, Administrator
(2009 crack seal project final payment asphalt associates)
Page 1 of 1
11/10/09
2335 Highway 36 W
St.Paul,MN 55113
Te1651-636-4600
Fax 651-636-1311
www.bonestroo.com
November 9, 2009 �Bonestroo
Ms. Anne Hurlburt
City Administrator
City of Scandia
14727 209"' Street N
Scandia, MN 55073
Re: Contractor's Request for Payment #1/Final .
2009 Crack Seal Project–Phase 2
Our File No: 000568-09139-1
Dear Ms. Hurlburt:
Enclosed please find Contractor's Request for Payment #1/FINAL from Asphalt Associates Inc. for
the services they provided on Phase 2 of the 2009 Crack Seal Project. The project included crack
sealing of various streets throughout the City.
It would be appropriate to approve payment for the requested amount of$20,696.40
to Asphalt Associates Inc.for the work performed. This payment includes release of the
final retainage for the project.
All work under Phase 2 of this project was rnmpleted in October 2009. At this time, it would be
appropriate for the City Council to formally accept Phase 2 of the project as complete.
The final construction cost for Phase 2 of the project was $20,696.40. Please feel free to contact
]eremy Hauser or me if there are any questions or concerns regarding this payment request.
Sincerely,
BONESTR00
�� Y—� .
Paul Hornby, P.E. " .
City Engineer
St.Paul
St.Cloud
Rochester
Milwaukee
Chicago
�■� Owner: Ci of Scandia, 14727 109th St. N., P. 0. Box 128, Scandia,MN 55073 Date: October 29, 2009
� For Period: 10/1/2009 to 10I29/2009 Re uest No: 1 AND FINAL
Bonestroo Contractor: As halt Associates Inc., 671 Gru e St., Roberts,WI 54023
CONTRACTOR'S REQUEST FOR PAYMENT
2009 CRACK SEAL COAT-PHASE 2
BONESTR00 FILE N0 000568-09139-1
SUMMARY
1 Original Contract Amount $ �9 027 88
2 Change Order-Addition $ 0.00
3 Change Order- Deduction 4 0.00
4 Revised Contract Amount $ 19,027.88
5 Value Completed to Date g 20,696.40
6 Material on Hand $ 0.00
7 Amount Earned $ 20,696.40
8 Less Retainage 0°k 3 0.00
9 Subtotal $ 20,696.40
10 Less Amount Paid Previously 3 0.00
11 Liquidated damages- g 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT N0. 1 AND FINAL � 20,696.40
Recommended for Approval by:
BONESTR00
�
Approved by Contractor: Approved by Owner:
ASPHALT ASSOCIATES INC. CITY OF SCANDIA
��i�V�����
Specified Contract Completion Date: Date:
56809139-1RE�1 xls
Contrad Unit Quantity Amount
No. Item Unit Quantity Price to Date to Date
BASE BID:
1 TRAFFIC CONTROI LS 1 660.00 1 5660 00
2 ROUTE AND SEAI LBS 15566 1 18 16980 $10,036.40
TOTAL BASE BID: 520,696 40
TOTAL BASE BID: E20,696.40
TOTAL WORK COMPLETED TO DATE 520,696.40
56809739-1REQ1.xls
.
PROIECT PAYMENT STATUS
OWNER CITY OF SCANDIA
BONESTR00 FILE N0 000568-09139-1
CONTRACTOR ASPHALT ASSOCIATES INC.
CHANGEORDERS
No. Date Descri tion Amount
Total Change Orders
PAYMENT SUMMARY
No. From To Payment Retaina e Com leted
1 AND FINAL 10/01/2009 10/29/09 20,696.40 20,696.40
Material on Hand
Total Pa ment to Date g20,696.40 Ori inal Contract g1g,p27.gg
Retaina e Pa No. 1 AND FINAL Chan e Orders
Total Amount Earned 320,696.40 Revised Contrad $19,027.88
56809139-1 REO 1 xls